01-08-2013 Select Board Meeting Minutes


Town of Bowdoinham

Select Board Meeting

January 8, 2013 at 5:30 p.m.



1.         Call the Meeting to Order & Establish a Quorum


The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Select Board members Brian Hobart, M. Theresa Turgeon, Kathy Gallant, Kathy Tome and Douglas Tourtelotte were present.  Staff present included Town Manager William Post.  Also present were George Christopher, Gordon Hayes and Wendy Gray.


2.         Amendments to the Agenda

A.  Item 4A “Act on Appointment of Pamela Ross as Registrar of Voters”

            B.   Item 5C “Discuss Tax Acquired Property Redemption by Former Owner”


            Chair Hobart noted the amendments to the agenda.


3.         Approve Consent Calendar

  1. Meeting Minutes of December 11, 2012


On motion of Tourtelotte/Gallant, the Board voted 3 – 0 – 2, Tome and Turgeon abstained, to approve the Meeting Minutes of December 11, 2012 as presented.


  1. Warrants & Financial Reports:
    1. Treasurer’s Warrant #35 for $44,560.23

2.   December Financial Report

            C.  Reports and Communications

                  1.   Sheriff’s December Incident Report


On motion of Turgeon/Gallant, the Board voted 5 – 0 to approve the remainder of the consent calendar as presented.


4.         Action Items

            A.  Act on Appointment of Pamela Ross as Registrar of Voters for a term ending January 1, 2015.


            The Manager stated that this appointment is for two years and by statute, occurs on the odd-numbered years.


            On motion of Gallant/Tome, the Board voted 5 – 0 to appoint Pamela Ross as Registrar of Voters for a two-year term ending January 1, 2015.


5.         Discussion Items

            A.  Discuss Appointments to Solid Waste Advisory Committee (2 vacancies, 5 volunteers)


            The Manager stated that there were originally two applicants on the Board’s agenda for the December 11, 2012 meeting and then a third volunteer expressed interest before the meeting so the Board tabled this item until the January 8, 2013 meeting. Since that meeting, two more residents have volunteered for the committee brining the total to five volunteers for two positions. One volunteer was present at the meeting (Gordon Hayes).


            Chair Hobart asked Mr. Hayes where he lived and what interested him about the Solid Waste Advisory Committee. Mr. Hayes stated that he lives on the Carding Machine Road and he is interested in how the operation works at the Recycling Barn.


            Board member Tome asked if Mr. Hayes had any preconceived ideas about the facility. Mr. Hayes stated that he did not.


            The Manager stated that the current residents that have volunteered for the committee include Bruce Ross, Dale Mosher, Charles Lopez, Albert Stehle and Gordon Hayes. He also stated that the Board usually does not have an issue with more volunteers than positions available on committees.


            Board member Tome stated that she feels it would be appropriate for the Board to talk with all volunteers that are interested before making appointments. Mr. Hayes agreed, as did the other Board members.


            Board members Turgeon and Tourtelotte stated that they would not be at the next meeting.


            Chair Hobart asked the manager to invite the five volunteers to the Board’s meeting on February 12, 2013.


            B.   Review Draft Budget Calendar


            The Manager presented the draft Budget Calendar for the Board’s information. He stated that it will be finalized after the Finance Advisory Committee reviews it.


            C.  Discuss Tax Acquired Property Redemption by Former Owner


            The Manager stated that an owner of a piece of property that the town acquired through tax lien foreclosure in January 2012 recently contacted him about the property. The owner stated that she had never received the lien and foreclosure notices sent by the Town and would like to work out a plan to pay the property taxes. The Manager informed the former owner that the Town mailed the notices to the address we had, and it is not the Town’s responsibility to track down addresses.


            The Manager also recommended to the Board that he be authorized to work with the former owner to collect the property taxes as that was the direction the Board desired in February 2012. By consensus, the Board authorized the manager to work with the property owner to collect the taxes.


6.         Town Manager’s Report


            The Manager stated that the Town’s workers compensation insurance experience modification factor increased from 1.19 to 1.52 due to claims in 2011. The Manager met with the agent for the insurance and is pleased to say that she worked with the carrier (MEMIC) and reduced the increase from          approximately $4,000 to approximately $700.


            The Manager stated that he is balancing the town staff to ensure coverage of two counter staff at most times.


            The Manager congratulated the Long Branch School and General Store for their recent award for New Business Venture of the Year from the Southern Midcoast Maine Camber of Commerce. He will send a letter on behalf of the Board to the business.


            The Manager stated that he had received a complaint about fireworks on Post Road from resident Wendy Gray who also boards and trains horses. The Manager explained to Ms. Gray that the Town does not have an ordinance regulating fireworks and that even if the Town did, it could not be enforced as the Town does not have law enforcement.


            Wendy Gray was present to address the issue. She stated that the fireworks are set off within the state laws, but that the fireworks frighten the horses and she is concerned that a horse and/or rider will be injured. She stated that her neighbor Kevin O’Farrell is using the fireworks.


            Chair Hobart stated that this issue seems like a civil issue between two neighbors. He stated that may be she could talk with Chief Deputy Brent Strout so see if this issue would be considered harassment of domestic animals. The Manager stated that he would get Ms. Gray and Chief Deputy Strout in contact with each other.


7.         Select Board Member’s Request for Agenda Items for Next Meeting  


            Board member Gallant stated that David Whittlesey from BCDI would like to attend the meeting on February 12th to provide an update for the Board.


8.         Announce Future Meetings and Events

A.  Select Board Meetings

1. January 22nd – Regular Meeting

2. February 12th – Regular Meeting

            B.   250th Committee Meeting January 9th 6:00 p.m. Coombs Municipal Building

            C.  Community Development Advisory Committee Meeting January 15th 6:30 p.m. Town Landing Restaurant

            D.  Food Bank Meeting January 17th 6:00 p.m. Community School

            E.   Town Office closed January 21st – MLK, Jr. Day


            Board member Turgeon stated that the next Cable/Internet Committee meeting is scheduled for January 24th at 6:30 p.m.


9.         Comments from Select Board Members


            Board member Turgeon stated that she was pleased by the Public Works Department’s efforts during the storms after Christmas. In one storm, one of the trucks turned around and sanded the Main Street hill when they saw her vehicle would be heading that way.


            Board member Tome stated that she received a compliment from a resident about the plowing done by the Public Works Department.


10.       Comments from the Public


11.       Executive Session

            A.  Convene in Executive Session pursuant to M.R.S. §405-6E to discuss a legal matter


            On motion of Gallant/Turgeon, the Board voted 5 – 0 to convene in executive session pursuant to M.R.S. §405-6E to discuss a legal matter at 6:20 p.m.


            On motion of Gallant/Tome, the Board voted 5 – 0 to reconvene in regular session at 6:26 p.m.


            No action was taken as a result of the executive session.


12.       Adjourn


            The meeting adjourned by acclamation at 6:26 p.m.




                                    Select Board                                                                                                   

                                    Town of Bowdoinham, Maine  

Brian Hobart, Chair

 M. Theresa Turgeon, Vice-Chair

 Kathleen Gallant

Kathy Tome

Douglas Tourtelotte

Respectfully Submitted,

William S. Post, Town Manager