03-12-2013 Select Board Meeting Minutes


Town of Bowdoinham

Select Board Meeting

March 12, 2013 at 5:30 p.m.



1.         Call the Meeting to Order & Establish a Quorum


The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Select Board members Brian Hobart, M. Theresa Turgeon, Kathy Gallant, Kathy Tome and Douglas Tourtelotte were present.  Staff present included Town Manager William Post and Planning 7 Development Director Nicole Briand.  Also present were George Christopher, Stewart Burrell, Lynn Spiro, Arthur Frizzle, Deb Frizzle, Bob Frizzle and Darcie Moore representing the Times Record.


2.         Amendments to the Agenda – None


3.         Approve Consent Calendar

  1. Meeting Minutes of February 26, 2013


On motion of Gallant/Hobart, the Board voted 3 – 0 – 2, Tome and Tourtelotte abstained, to approve the Meeting Minutes of February 26, 2013 as presented.


  1. Warrants & Financial Reports:
    1. Treasurer’s Warrant #47 for $58,077.23

2.   February Financial Report

            C.  Reports and Communications

                  1.   Sheriff’s February Incident Report


On motion of Turgeon/Gallant, the Board voted 5 – 0 to approve the remainder of the consent calendar as presented.


4.         Action Items

            A.  Act on Appointment of Fire Chief


The Town Manager stated that the Town received four applications for the Fire Chief position. All four were interviewed by a panel consisting of the Select Board chair, two members of a neighboring fire department and him. The top recommended candidate for the Board to consider for appointment is Arthur Frizzle. He passed a background check and pre-employment physical. If approved, the appointment will be effective April 1, 2013 for a three-year period as specified by the Fire Department Ordinance.


Chair Hobart stated that he was very pleased with the quality of the applicants and believes that the department is in good hands. He stated that the interview process designed by the manager worked very well and the interview panel reached a unanimous recommendation.

On motion of Tourtelotte/Gallant, the Board voted 5 – 0 to appoint Arthur Frizzle as Fire Chief effective April 1, 2013 for a three year term.


            B.   Act on Request for Closure of Lower Main Street for summer “Cruise In” Events.


Lynn Spiro met with the Board and asked the Board to close Lower Main Street for her events this summer. She stated that the events will be June 22, July 27, and August 31 from 4:30 – 6:00 p.m. As usual, she will work with town staff including the Public Works Department, to coordinate the closure. She stated that the events average 20 – 65 cars for each event and have raised over $2,000 for local organizations. This year’s donations will benefit the food pantry.  


On motion of Gallant/Tome, the Board voted 5 – 0 to approve the Closure of Lower Main Street for the dates indicated.


5.         Discussion Items

            A.  Update on the Community Development Advisory Committee (CDAC)


            Lynn Spiro, Chair of CDAC, provided a handout for the Board that listed all the various projects that CDAC and Planning and Development Director Nicole Briand have been working on and will be working on (see attached). She reviewed the list with the Board.


            Board member Kathy Tome asked if Lynn had been in contact with David Berry about continuing the chicken barbeque.  Nicole Briand stated that there have been discussions about it, but at this point it is unclear which group or organization will lead the project. The Bowdoinham Community School parent group may lead the project. David Berry is willing to lead it for the next couple of years, but would then like to turn it over to a group or organization.


            Lynn Spiro stated that FHC is in discussions with a credit union about providing a virtual teller location in town.


            She also stated that Wendy Rose, a member of CDAC, has provided a list of local services for business support and she is writing articles for the town newsletter that should be informative for businesses.


            CDAC is also working on signage for the Town to direct visitors and residents to the village area and businesses. Board member Kathy Gallant asked what type of signs CDAC envisioned; signs similar to the MDOT directional signs or similar to Lisbon Falls directional/informational signs. Lynn stated that they are looking at both and the various restrictions. CDAC is also looking at a “welcome to Village” sign with placards for businesses to purchase.


            The Board thanked Ms. Spiro.


            B.   Review and Discuss Route 24 Corridor Plan


            Nicole Briand stated that the Midcoast Council of Governments (MCOG) received funding from MDOTY to develop a plan for the Route 24 corridor as it was determined to be a “corridor of economic significance” by MDOT. MCOG held a series of meetings with interested parties including municipal officials, residents and business owners along the corridor from Brunswick to Richmond. One of the questions was whether or not to specify projects that should be included in a management plan or to provide an overview of what is desired for the corridor in more general terms because funding for any project is an issue and the desires may change by the time funding is available.


            Nicole refereed the Board’s attention to page 50 of the draft management plan that listed the objectives and strategies, which is the main list of recommended objectives. These include: “ensure safe travel for all corridor users, including vehicle drivers, pedestrians and bicyclists”, “maintain the capacity of the corridor”, “provide coordinated signage and marketing”, “address storm surge inundation, particularly with regard to emergency routes”, and ” re-route Route 24 out of the downtowns of Brunswick and Topsham to remedy high traffic impacts”.


            A public meeting has been scheduled for April 29th at 6:00 p.m. at the Topsham Town Office. MCOG has asked each Select Board to provide feedback to Nicole on the plan. Board member Gallant stated that she would attend the meeting.


            C.  Discuss Possible Actions Concerning the Proposed State Budget


The Manager stated that Representative Seth Berry emailed the Board with four potential actions that the Board may consider in response to the proposed state budget. Two of these are to adopt a resolution concerning the budget proposal and to provide written information to the taxpayers of Bowdoinham. The Manager stated that he will be writing an article for the next newsletter explaining the impact of the proposed state budget on the town and property taxes. It is up to the Board if they wish to draft and approve a resolution.


Chair Hobart stated that the Board historically has not had much use for resolutions as there is little effect.


Board member Turgeon stated that if a resolution were to help Representative Berry and Senator Goodall, it may be a good idea. The Manager stated that both have voiced there opposition to the state budget proposal, and that resolutions are read into the record in the House of Representatives and Senate.


6.         Town Manager’s Report


            The Manager stated that the interior storm windows were installed in the two meeting rooms in the municipal building. There has been a noticeable difference in the comfort level of the rooms since they were installed. Measurements were also taken for the windows in the town office level of the building. These will be installed in the fall.


            The Manager stated that the most recent newsletter was designed, laid out and edited by Nicole Briand and the town did not use the graphic artist to do this. In addition, a new printing company was used. This was a “trial run” to see what the quality would be of the newsletter and how much time and money could possibly be saved. The finished product looks the same if not better than out-sourcing the design. Briand used a trial version of a software program that was then purchased. The overall savings for the newsletter for this printing was approximately $1,800.  For six issues per year, the Town will save over $10,000.


7.         Select Board Member’s Request for Agenda Items for Next Meeting


            Board member Tome asked to include an update on the food bank.


8.         Announce Future Meetings and Events

A.  Select Board Meetings

1. March 26th – Regular Meeting

2. April 9th – Regular Meeting

            B.   Community Development Advisory Committee Meeting March 19th 6:30 p.m.

            C.  Land Use Mapping Workshops March 20th & 21st 6:30 p.m. Town Hall

            D.  Bowdoinham Water District Meeting March 21st 7:00 p.m.


9.         Comments from Select Board Members


            Board member Turgeon stated that the Cable/Internet Committee has been meeting for several years and have recently looked at applying for a ConnectME grant with Fairpoint Communications. Unfortunately, this will not be possible this year as the PUC changed the requirements of Fairpoint so that Fairpoint needs to expand internet service to 10,000 more homes by April 2014 as part of its Verizon purchase, and cannot use ConnectME funds for this. Because of this development, and the fact that all other companies have not been able or willing to work with Bowdoinham for expansion of broadband internet service, the Committee feels they should suspend their work for the time being.


            Turgeon stated that the senior center attendance has been four or five per week, and not always the same people. One individual used the van service provided by the Second Baptist Church to go shopping in Topsham and was very pleased. A movie was provided last week and seven people attended. The Advisory Committee on Ageing feels positive about the progress so far. A resource list has been developed and placed in various locations in town and will be placed in Richmond as well.


Board member Tome stated that a meeting has been scheduled for the volunteers on the food bank project to finalize the details before opening.





10.       Comments from the Public


            George Christopher asked Lynn Spiro if she could expand on the CDAC’s work on the Tax Increment Financing (TIF) District. Nicole Briand stated that CDAC will be working on creating a new TIF for the CMP project and needs to begin renewing the current TIF District.


11.       Adjourn


            The meeting adjourned by acclamation at 6:43 p.m.




                                    Select Board                                                                                                   

                                    Town of Bowdoinham, Maine   Brian Hobart, Chair




                                                                                                M. Theresa Turgeon, Vice-Chair




                                                                                                Kathleen Gallant




                                                                                                Kathy Tome




                                                                                                Douglas Tourtelotte




                                                                                                Respectfully Submitted,




                                                                                                William S. Post, Town Manager