05-14-2013 Select Board Meeting Minutes


Town of Bowdoinham

Select Board Meeting

May 14, 2013 at 5:30 p.m.



1.         Call the Meeting to Order & Establish a Quorum


The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Select Board members Brian Hobart, Kathy Tome, Doug Tourtelotte and M. Theresa Turgeon were present.  Kathy Gallant was absent.  Staff present included Town Manager William Post.  Also present were George Christopher and Peter Feeney.


2.         Amendments to the Agenda – None


3.         Approve Consent Calendar

  1. Meeting Minutes of April  23, 2013
  2. Warrants & Financial Reports:
    1. Treasurer’s Warrant #62 for $211,310.05
    2. April Financial Report

            C.  Reports & Communications

                  1.   Sheriff’s April Incident Report

                  2.   Maine Legislature re: Resolution regarding Governor’s Budget Proposal


On motion of Tourtelotte/Tome, the Board voted 4 – 0 to approve the consent calendar as presented.


4.         Action Items

            A.  Act on Appointment of Jeffrey Lauder to Finance Advisory Committee (regular member)


The Town Manager stated that Matthew Ross resigned from the Finance Advisory Committee due to his new job commitment. Jeffrey Lauder is currently the alternate on the committee and is willing to serve as a regular member. The term would be for the remainder of Mr. Ross’s term, ending June 30, 2016.   


On motion of Tome/Turgeon, the Board voted 4 – 0 to appoint Jeffrey Lauder to the Finance Advisory Committee for a term ending June 30, 2016.


            B.   Act on Appointment of David Engler to the Finance Advisory Committee (alternate member)


The Manager stated that David Engler, a previous volunteer for the Finance Advisory Committee, is willing to serve as an alternate in place of Jeffrey Lauder. The term would be for the remainder of Mr. Lauder’s original term, ending June 30, 2016.


            On motion of Tourtelotte/Tome, the Board voted 4 – 0 to appoint David Engler to the Finance Advisory Committee as an alternate member for a term ending June 30, 2016.


C.     Act on Appointment of Will Zell to the Community Development Advisory Committee


The Manager stated that Will Zell is interested in serving on the Community Development Advisory Committee. The Town has been seeking members for this committee. The term would expire June 30, 2014.


On motion of Turgeon/Tourtelotte, the Board voted 4 – 0 to appoint Will Zell to the Community Development Advisory Committee for a term ending June 30, 2014.


5.         Discussion Items

            A.  Discuss Possibility of Town serving as Fiscal Agent for the Land Branch Veterans Workshop (LBVW)


             Peter Feeney stated that the Long Branch General Store and Workshop is a for-profit business, but also has a non-profit venture. The non-profit venture is using the spare capacity of the workshop to incubate businesses. Mark Warren is working to find homes for disabled veterans and the idea is for the Long Branch Veterans Workshop (LBVW) to absorb Mr. Warren’s efforts into a new non-profit organization. The LBVW would be a business incubation center that is veteran-centric. There is momentum and interest in this project and some major stakeholders that are working with Mr. Warren, including Home Depot.


            Mr. Feeney stated that in order for the LBVW to receive money it must have a fiscal agent as the organization is not yet a 501 C 3 non-profit as declared by the IRS. The Town Manager was approached with the idea of the Town serving as the fiscal agent and the discussion is now to the Select Board.


            The Town Manager stated that he reviewed the draft fiscal agent agreement that was provided by LBVW and there are some issues which the Board needs to be aware. First is the liability for the Town should the LBVW not fulfill its requirements. Secondly, the Town may be opening itself up to legal liability since this is not a municipal activity. Third, the Board would be setting a precedence for other organizations. However, the Manager is willing to further research this issue if the Board so chooses.


            By consensus, the Board authorized the manager to move forward with additional research on this topic.  


6.         Town Manager’s Report


            The Manager stated that a resident of the Jenkins Road has asked to have the public right-of-way on that road to be ended. After researching the issue, the Manager has determined that the road was discontinued by a town meeting vote in March, 1978, but the public easement was not eliminated. The Manager handed out the tax map showing the road and the properties accessed by the road.


            Board member Tourtelotte stated that he is a land owner on the Jenkins Road and he would not mind if the road were closed to the public.


            Chair Hobart questioned why the resident would like the road closed to the public.


            The Board asked the Manager to discuss the issue with the resident and find out more information.


            Resident George Christopher stated that he has been through this issue with the Carlson Cross Road. He stated that as long as there is a public right-of-way and the property owner makes improvements to the road, then the liability is on the property owners that made the improvements.


7.         Select Board Member’s Request for Agenda Items for Next Meeting – None


8.         Announce Future Meetings and Events

A.  Select Board Meetings

1. May 28th – Regular Meeting

2. June 11th – Regular Meeting

            B.   Farmers’ Market Opens May 18th 8:30 a.m. Merrymeeting Grange

            C.  Annual Plant Sale May 18th 9:00 a.m. – 4:00 p.m. Town Hall

            D.  Food Pantry Opens May 18th 10:30 am. – 12:30 p.m. Second Baptist Church

            E.   Community Development Advisory Committee Meeting May 21st 6:30 p.m.

            F.   Advisory Committee on Aging Meeting May 24th 3:00 p.m.

            G.  Town Office Closed May 27th for Memorial Day


9.         Comments from Select Board Members – None


10.       Comments from the Public


11.       Adjourn


            The meeting adjourned by acclamation at 6:15 p.m.



                                    Select Board                                                                                                   

                                    Town of Bowdoinham, Maine   Brian Hobart, Chair




                                                                                                M. Theresa Turgeon, Vice-Chair




                                                                                                Kathleen Gallant




                                                                                                Kathy Tome




                                                                                                Douglas Tourtelotte




                                                                                                Respectfully Submitted,




                                                                                                William S. Post, Town Manager