07-23-2013 Select Board Meeting MInutes


Town of Bowdoinham

Select Board Meeting

July 23, 2013 at 5:30 p.m.



1.         Call the Meeting to Order & Establish a Quorum


The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Select Board members Brian Hobart, Kathy Gallant, Kathy Tome, Doug Tourtelotte and M. Theresa Turgeon were present.  Staff present included Town Manager William Post.  Also present was George Christopher.


2.         Amendments to the Agenda – None


3.         Approve Consent Calendar

  1. Meeting Minutes of June 25, 2013

            B.   Meeting Minutes of July 9, 2013


On motion of Tourtelotte/Tome, the Board voted 4 – 0 – 1 (Gallant abstained) to approve the minutes of July 9, 2013.


  1. Warrants & Financial Reports:

1.   Treasurer’s Warrant #4 for $270,904.32


On motion of Turgeon/Tourtelotte, the Board voted 5 – 0 to approve the remainder of the consent calendar as presented.


4.         Action Items

            A.  Act on Appointment to the Bowdoinham Water District Board of Trustees


The Manager stated that Don Lamoreau has volunteered to serve on the Water District Board of Trustees. There is one vacancy created by Don Oakes not seeking re-appointment.  This is a five-year term ending June 30, 2018


On motion of Tourtelotte/Turgeon, the Board voted 5 – 0 to appoint Donald Lamoreau to the Bowdoinham Water District Board of Trustees for a term ending June 30, 2018. 


  1. Act on Policy for Disposition of Tax Acquired Property (as amended)


The Manager stated that he drafted an amended policy per the Board’s direction at their last meeting. The amended policy that would allow tax acquired property to be offered to abutting landowners prior to any public sale. 


            On motion of Tourtelotte/Tome, the Board voted 5 – 0 to approve the Policy for Disposition of Tax Acquired Property as amended.



  1. Act on Local Road Assistance Program (LRAP) Certification


The Manager stated that the local road assistance funding the Town receives from the state was called URIP (Urban Rural Initiative Program, and now is LRAP (Local Road Assistance Program). Each year the Town must certify that we spend the LRAP money on capital improvements to town roads. This is correct, as the Town has borrowed to reconstruct roads over the past few years and those debt payments meet this criterion. On another note, the State has changed the formula for road assistance funding, and the town will receive about $7,000 less this year than in previous years.


On motion of Tome/Gallant, the Board voted 5 – 0 to approve the LRAP Certification as presented.


  1. Act on Maine Municipal Association Voting Ballot


The Manager stated that as a member of MMA, the Board has the opportunity to cast a ballot for the officers. The Board has a copy of the ballot and short biographical details of the candidates. The candidates are nominated by a nominating committee.


On motion of Tourtelotte/Gallant, the Board voted 5 – 0 to approve the slate of candidates for the MMA ballot.


E.      Act on Town Manager’s Employment Agreement Amendment


The Manager stated that he drafted the amendment to his employment contract that includes the salary increase from $71,400 to $73,500, a two-year extension and the additional two weeks of vacation for this year as agreed to by the Board and himself. He stated that he is appreciative of the support from the Board and the community and enjoys working for the Town.


On motion of Tome/Gallant the Board voted 5 – 0 to approve the Town Manager’s Employment Agreement Amendment as presented.


5.         Discussion Items

            A.  Draft Select Board Article for Newsletter


            The Manager stated that Kate Cutko has written a draft for the Board to consider for the next newsletter and it was circulated for each Board member to review. 


            On motion of Turgeon/Tourtelotte, the Board voted 5 – 0 to approve the letter to be printed in the next newsletter and to thank Kate Cutko for her work.


6.         Town Manager’s Report


            The Manager stated that the assessor has recently finished his work on the Town’s valuation and it is less than what was discussed at the last Board meeting. With the latest number, it appears that the tax rate will increase by $0.30 instead of $0.24 as anticipated. The valuation decrease is attributed to a lower personal property assessment due to depreciation of personal property. The next meeting will include an agenda item for the Board to set the tax rate.


            The next meeting is scheduled for August 27th and the August 6th meeting will not be held as all agenda items can wait until August 27th.


            Chris Jackson resigned from the Finance Advisory Committee because of work commitments.   


            Board member Turgeon asked about the hiring process for the office assistant. The Manager stated that he is reviewing application materials and expects to hire someone soon.


7.         Select Board Member’s Request for Agenda Items for Next Meeting – None


8.         Announce Future Meetings and Events (Meetings at Coombs Building unless noted)

A.  Select Board Meetings

1. August 27th – Regular Meeting

            B.   Planning Board Meeting July 25th, 7:00 p.m.

            C.  Summer Concert Series Starts, Mailly Waterfront Park, July 25th and August 1st 6:00 p.m.

            D.  Comprehensive Plan Committee Meeting, August 6th 6:30 p.m.


                  Board member Turgeon stated that the Advisory Committee on Aging meets the fourth Friday at 3:00 for the summer.


9.         Comments from Select Board Members


            Chair Hobart stated that he is impressed with the Fire Chief’s response to his first major fire as chief. The Fire Chief called him after it happened and briefed him on the event. The Chief also called the Manager and briefed him and the manager in turn contacted the Board members.


10.       Comments from the Public – None


11.       Adjourn


            The meeting adjourned by acclamation at 6:07 p.m.



                                    Select Board                                                                                                   

                                    Town of Bowdoinham, Maine   Brian Hobart, Chair




                                                                                                M. Theresa Turgeon, Vice-Chair




                                                                                                Kathleen Gallant




                                                                                                Kathy Tome




                                                                                                Douglas Tourtelotte




                                                                                                Respectfully Submitted,




                                                                                                William S. Post, Town Manager