09-24-2013 Select Board Meeting Minutes


Town of Bowdoinham

Select Board Meeting

September 24, 2013 at 5:30 p.m.



1.         Call the Meeting to Order & Establish a Quorum


The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Select Board members Brian Hobart, Kathy Gallant, and Doug Tourtelotte were present.  Members Kathy Tome and M. Theresa Turgeon were absent. Staff present included Town Manager William Post and Public Works Foreman Chadd Mayo.  Also present was Peter Feeney representing The Long Branch Community, Inc.


2.         Amendments to the Agenda – None


3.         Approve Consent Calendar

  1. Meeting Minutes of August 27, 2013 – Tabled for lack of quorum from August 27th Meeting
  2. Meeting Minutes of September 10, 2013 – Tabled for lack of quorum from September 10th Meeting

            C.  Warrants & Financial Reports:

1.   Treasurer’s Warrant #16 for $93,954.64

            D.  Reports & Communications

                  1.   Fire Department’s August Incident Report

                  2.   Thank you from Suzie Uhle

            E.   Quit Claim Deed

                  1.   David E. and Teresa Brown


On motion of Hobart/Tourtelotte, the Board voted 3 – 0 to approve the consent calendar as presented, without the minutes as noted.


4.         Action Items

            A.  Act on Loader Backhoe Lease/Purchase Bid Award


The Manager stated that the Town received seven bids for the lease/purchase of a loader backhoe. The low bid was from Northland JCB of Lewiston at a net cost of $79,900 for a 2012 model. Other bids were received from NORTRAX for a John Deere that does not meet the specifications, Beauregard Equipment for a Case, and Milton Cat for a Caterpillar. Chadd Mayo and the manager reviewed the proposals carefully, and Chadd Mayo tested the Cat, JCB and Case models. The Manager recommended that the Town purchase the Case model with the hydraulic thumb attachment. The total yearly cost will be $ 10,331. The Town budgeted $11,000 for the first payment within the Public Works budget. The total net cost, after trade-in, is $83,200, plus $3,950 for the hydraulic thumb for a total of $87,150. This will be financed over a period of ten years.


The Manager stated that Foreman Mayo may have a different recommendation. Foreman Mayo stated that the Caterpillar machine exceeds the specifications. The Case machine and Caterpillar machines are both good machines. The JCB machine is not comparable in construction or set-up to the Case and Caterpillar. The Caterpillar has better site-lines as there is no equipment obstructing the view of the operator, whereas the Case has an exhaust pipe in view of the operator.


Chair Hobart stated that the Caterpillar has a larger front bucket than the Case and the engine has more horsepower. He asked how much work is needed for the current sweeper broom attachment to be fit for the Caterpillar. Mayo stated that there is very little work to be done to the Caterpillar and that Milton Cat will include the work in the sale.


Board member Tourtelotte stated that the Caterpillar machine will have better re-sale value and he knows personally that the service is excellent.


The Manager stated that the salesman for Caterpillar lives in Bowdoinham, but also believes that the service from Beauregard will be excellent as well because he has a long term working relationship with that salesman. The Manager stated that the Board can do what they wish, as both the Case and Caterpillar machines are excellent machines and both are within the budgeted amount. The Caterpillar, with the hydraulic thumb attachment, will cost $91,400 net, after trade of the Town’s current 1997 Case, and the annual payment will be approximately $10,660.


On motion of Hobart/Gallant, the Board voted 3 – 0 to approve the lease/purchase of a 2013 Caterpillar 420 FIT loader backhoe from Milton Cat at a cost of $91,400, including the hydraulic thumb and trade of the Town’s 1997 Case loader backhoe. 


  1. Act on Fiscal Sponsorship Agreement with The Long Branch Community, Inc.


The Manager stated that the only significant change in this agreement from the Board’s last meeting is the name of the Long Branch organization because Peter Feeney stated that the Veterans Workshop will be a program under the umbrella of the Long Branch Community, Inc. In addition, Mark Warren is no longer involved with the organization, and Lynn Spiro has replaced him as Treasurer.   


            Peter Feeney stated that creating an umbrella organization to house the different programs will streamline the organization. The Veterans Workshop, the General Store and the school will be under The Long Branch Community, Inc. He does not expect much activity for the Town’s staff to manage for months.


            On motion of Tourtelotte/Gallant, the Board voted 3 – 0 to approve the Fiscal Sponsorship Agreement with The Long Branch Community, Inc.


 C. Act on Order for Special Town Meeting


The Manager stated that the election in November for two Select Board members and one School Board member requires two items: an order directing the Town Clerk to hold a special town meeting by referendum and a special town meeting warrant, which is the next item on the agenda.


On motion of Tourtelotte/Gallant, the Board voted 3 – 0 to approve the Order for a Special Town Meeting by Referendum for November 5, 2013.


D.     Act on Special Town Meeting Warrant


On motion of   Tourtelotte/Gallant, the Board voted 3 – 0 to approve the Special Town Meeting Warrant as presented.


5.         Discussion Items – None


6.         Town Manager’s Report


            The Manager stated that he has been working with a resident on a personal property tax issue. David Trubee purchased a tractor with the intent of planting additional blueberries to sell. However, when he learned that the tractor would be assessed as personal property and subject to the business equipment tax, he decided to not pursue planting and harvesting blueberries. In the meantime, the tractor was assessed and taxed. He has asked that this tax be abated. The tractor now falls under the new equipment exemption program. The Board agreed to abate the personal property tax.


            The Manager stated that there are four candidates for two positions on the Select Board. They include Wendy Cunningham, Dean Beckwith, Doug Tourtelotte and Tony Lewis. There are no candidates for one position on the School Board.


            The Manager stated that the Celebrate Bowdoinham event went well and distributed an updated budget with revenues from the event. The update budgeted showed the event almost broke even, showing a loss of approximately $200 at this point, with some additional revenue expected, and labor costs not yet figured, but estimated. This is much better than in recent years.


            The Manager stated that the code issue of the failing septic system on Carding Machine Road will be resolved, as the tenant is moving the mobile home by November 1st.


7.         Select Board Member’s Request for Agenda Items for Next Meeting – None


8.         Announce Future Meetings and Events (Meetings at Coombs Building unless noted)

A.  Select Board Meetings

1. October 8th – Regular Meeting

2. October 22nd – Regular Meeting

            B.   Planning Board Meeting – September 26th 7:00 p.m.

            C.  Advisory Committee on Aging Meeting, September 27th 4:00 p.m.


9.         Comments from Select Board Members – None


10.       Comments from the Public – None


11.       Executive Session

            A.        Convene in Executive Session Pursuant to 1 M.R.S. §405 (6) (F) to review a Poverty Abatement Request (#14-03)


            On motion of Tourtelotte/Gallant, the Board voted 3 – 0 to convene in executive session pursuant to 1 M.R.S. §405 (6) (F) to review poverty abatement request #14-03 at 6:02 p.m.


            On motion of Tourtelotte/Hobart, the Board voted 3 – 0 to reconvene in regular session at 6:24 p.m.


            On motion of Hobart/Tourtelotte, the Board voted 3 – 0 to approve poverty abatement #14-03 in the amount of $999.60.


12.       Adjourn


            The meeting adjourned by acclamation at 6:25 p.m.




                                    Select Board                                                                                                   

                                    Town of Bowdoinham, Maine   Brian Hobart, Chair




                                                                                                M. Theresa Turgeon, Vice-Chair




                                                                                                Kathleen Gallant




                                                                                                Kathy Tome




                                                                                                Douglas Tourtelotte




                                                                                                Respectfully Submitted,




                                                                                                William S. Post, Town Manager