10-22-2013 Select Board Meeting Minutes

MINUTES

Town of Bowdoinham

Select Board Meeting

October 22, 2013 at 5:30 p.m.

 

 

1.         Call the Meeting to Order & Establish a Quorum

 

The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Select Board members Brian Hobart, Kathy Gallant, Kathy Tome, M. Theresa Turgeon and Doug Tourtelotte were present.  Staff present included Town Manager William Post.  Also present were Betsy Steen, Kate Cutko, Lara Ashouwak, Tony Lewis, Tom Deforeest, Stuart Burrell, George Christopher, Wendy Cunningham, and Michael Czerwinski.

           

2.         Special Item: Sealing of Century Box with Bowdoinham Historical Society

 

            Chair Hobart introduced Betsy Steen of the Historical Society and the 250th Anniversary Committee for the sealing of the Century Box.

 

            Betsy Steen stated that everything that has been placed in the Century Box has been copied and inventoried, including the items from the box that was opened last year, and these copies will eventually be placed in binders and will be available at the library.

 

            The last message to be placed in the box was written by ten year old Michael Czerwinski and he read the message to those present.

 

            Betsy Steen then read a message written by her for the future Bowdoinham residents for when the box will be opened in 2062 and 2112.

 

“To Bowdoinham

 

Oh little town of Bowdoinham

Beside a shining bay

Receive these thoughts and messages

We speed them on their way

 

Across the many decades long

To those to us unknown

Who love as we dear Bowdoinham

And proudly call it home

 

Stands still the stately onion dome?

The Queen of School House Hill?

Does Coombs yet serve your citizens?

Two churches grace you still?

 

 

The Cornish House, the Old Brick Store–

Long Branch is its name now–

The Cathance wind beneath the bridge?

And fields your farmers plow?

 

We send to you our wishes true

For strength and peace and light

For wisdom and for energy

May all your dreams gain flight

 

Dear little town of Bowdoinham

Beneath a sunlit sky

Abide as kind and nurturing

As on the decades fly

 

And when you open next this box

Please treasure that within

For it is sent with love and joy

From us your friends and kin

 

Then add the stories of your time

And what you hold most dear

And speed them on their way again

For folks on fifty years”

 

Betsy then stated, “it is more than appropriate that we should be sealing this special box here, in the room newly named for William Berry Kendall– William Kendall who said, ‘It is better to give a man an idea than a biscuit’. William Kendall who said, The Glory of a town is the spirit of its people.” William Kendall upon whose grave stone is inscribed, ‘By word and deed William Berry Kendall taught men to think’.

 

For it was William Kendall who conceived the idea of collecting a sum of money and depositing it at interest for the future good of Bowdoinham; and it was he who  decided that everyone who gave should add a memory or a message or a memento for the future citizens of Bowdoinham.  And it was he who, inspiring others to join him, worked long and hard to make it happen.

 

Thank you Will Kendall– We have preserved the gift you inspired and now send it on.”

 

At this point, the Century Box was closed and sealed with a ribbon and a seal made from beeswax made in Bowdoinham.

 

            The Manager stated that the Century Box will be stored and on display in the Town Office display case.

 

3.         Amendments to the Agenda – None

 

 

4.         Approve Consent Calendar

  1. Meeting Minutes of August 27, 2013

 

On motion of Hobart/Turgeon, the Board voted 3 – 0 – 2 (Gallant and Tourtelotte abstained) to approve the meeting minutes of August 27, 2013.

 

  1. Meeting Minutes of September 10, 2013

 

On motion of Hobart/Tome, the Board voted 3 – 0 – 2 (Gallant and Turgeon abstained) to approve the meeting minutes of September 10, 2013.

 

  1. Meeting Minutes of September 24, 2013

 

On motion of Hobart/Gallant, the Board voted 3 – 0 -2 (Tome and Turgeon abstained) to approve the meeting minutes of September 24, 2013.

 

  1. Meeting Minutes of October 8, 2013

           

On motion of Hobart/Turgeon, the Board voted 3 – 0 – 2 (Gallant and Tome abstained) to approve the meeting minutes of October 8, 2013.

 

            E.   Warrants & Financial Reports:

1.   Treasurer’s Warrant #22 for $790,194.76

           

On motion of Tourtelotte/Tome, the Board voted 5 – 0 to approve Treasurer’s Warrant #22 as presented.

 

5.         Action Items

            A.  Act on Approval of 2013 Municipal Valuation Return

 

The Manager stated that the municipal valuation return is the detail assessing and budget work that is used to determine the tax rate for the fiscal year. It includes all of the real estate and personal property valuation in town, the exemption property valuations, any valuation changes from the previous year and the amount to be raised from taxes.

 

On motion of Gallant/Tome, the Board voted 5 – 0 to approve the 2013 Municipal Valuation Return as presented. 

 

  1. Act on Supplemental Assessment #1 for Robert and Christeen Gibson in the amount of $8,338 (Tree Growth Penalty)

 

The Manager stated that this supplemental assessment is for the new owners of property on Ridge Road that has been in Tree Growth since 1981. The new owner is removing 10 acres from the tree growth program on which to build a house. The penalty is $8,668, which has already been paid.

 

            On motion of Tome/Tourtelotte, the Board voted 5 – 0 to approve Supplemental Assessment #1 for Robert and Christeen Gibson in the amount of $8,668.

 

 C. Act on Lease Agreement between the town and Taurus Systems, Inc.

 

The Manager stated that this lease is a one-year renewal of the lease with Robert Bertulli and Taurus Systems, Inc. for the Riverview Building that the Town owns near Public Works. The terms are the same as before and it has already been signed by Mr. Bertulli. 

 

Chair Hobart asked what the monthly rent is. Board member Gallant stated that it is $450 per month.

 

On motion of Tome/Gallant, the Board voted 5 – 0 to approve the Lease Agreement between the Town and Taurus Systems, Inc expiring October 31, 2014.

 

D.  Act on Appointment of David Engler to the Finance Advisory Committee

 

The Manager stated that there are two vacancies on the Finance Advisory Committee created by the resignation of Chris Jackson and the non reappointment of Stuart Burrell at his request. David Engler is currently the alternate on the FAC and wishes to be appointed to Chris Jackson’s position, with a term ending June 30, 2015. The next newsletter will have an article seeking FAC members.

 

On motion of Tourtelotte/Turgeon, the Board voted 5 – 0 to appoint David Engler to the Finance Advisory Committee for a term ending June 30, 2015.

 

E.  Act on Conformation of Warden Appointment for November 5th Election

 

The Manager stated that by state law, the Board confirms the appointment of the election warden as recommended by the Town Clerk. The Clerk recommends appointing Peter Sullivan as warden. He has served in this capacity at several elections and attended the election warden training previously.

 

On motion of Gallant/Tome, the Board voted 5 – 0 to confirm the appointment of Peter Sullivan as the warden for the State Referendum Election to be held November 5, 2013.

             

6.         Discussion Items – None

                     

7.         Town Manager’s Report

 

            The Manager stated that new loader/backhoe is on schedule to be delivered by November 1st.

 

            The on-call snow plow operator in the Public Works Department is not returning to work as he has acquired a full-time position with Maine Department of Transportation. The position will be advertised this week.

 

            The Manager stated that he has made some progress on one of the projects that the Board had identified previously. He has made contact with a company that provides internet streaming of meetings for towns and cities. The company offers an unlimited amount of internet streaming on their website and includes the camera equipment for $250 per month. This includes one camera mounted on a wall in the back of the room that is not controlled by anyone, so a volunteer is not needed to man the camera. The camera is programmed through the website to record at certain times. Another package is offered for $150 per month and includes streaming of four or five meetings per month, but the Town would need to purchase the camera at a cost of approximately $400. The Town will need a hardwired internet connection in the meeting room.

 

            Chair Hobart asked Board member Turgeon if she had a record of how many people were watching the meetings when she streamed them on the internet previously. Turgeon stated that the largest audience for one night was ten.

 

            Board member Gallant asked how many other towns are using this company. The Manager stated that there are many towns currently using this company including Kennebunk, Kennebunkport, Portland, Old Orchard Beach, Bath, York and some towns in other states as well as some school districts.

 

            Board member Turgeon stated that she is very excited about this and supports pursuing this project.

 

            The Manager stated that the Town has the option of testing the system for a month free trial to see how it works. If the Board is interested, he suggested that the free trial be done in January or February so that it could be announced in the January/February newsletter.

 

            By consensus, the Board agreed to move forward with a free trial after the first of the year.

 

8.         Select Board Member’s Request for Agenda Items for Next Meeting – None

 

9.         Announce Future Meetings and Events (Meetings at Coombs Building unless noted)

A.  Select Board Meetings

1. November 12th – Regular Meeting

2. November 26th – Regular Meeting

            B.   Flu Shot Clinic – October 23rd 3:00 – 6:00 p.m. Coombs Building Meeting Room

            C.  Planning Board Meeting – October 24th 7:00 p.m.

            D.  Advisory Committee on Aging Meeting – October 25th 4:00 p.m.

            E.   Business Workshop October 29th – 6:30 p.m. Topic: Health Care Reform

            F.   Election – November 5th polls open 8:00 a.m. – 8:00 p.m. Town Hall

            G.  Comprehensive Planning Committee Meeting – November 5th 6:30 p.m.

 

10.       Comments from Select Board Members

 

            Chair Hobart presented a plaque to Board member Kathy Tome as this was her last meeting as a Board member. Hobart thanked Tome for her service and stated that she will be missed. Board member Turgeon stated that Tome has accomplished some good things while on the Board, most notably the food pantry.

 

            Board member Tourtelotte stated that the dip on Main Street is finally being fixed by Maine Department of Transportation.

 

            Board member Tome thanked the other Board members. She stated that as of November 1st, the food pantry will only be serving Bowdoin and Bowdoinham residents because of the increase in people being served. The new hours of 3:00 – 6:00 p.m. on Fridays are working well. 

 

            Board member Turgeon stated that non one seems interested in organizing a candidate’s night, so the Advisory Committee on Aging has agreed to sponsor it. She is thinking that it will be held on Wednesday, October 30th at 6:30 p.m. in the meeting room. It will probably follow the same format as two years ago with a moderator asking questions that are written down by audience members and pulled at random. Each candidate will have a chance to answer the question.

           

11.       Comments from the Public – None

           

12.       Adjourn

 

            The meeting adjourned by acclamation at 6:11 p.m.

 

 

 

                                    Select Board                                                                                                   

                                    Town of Bowdoinham, Maine   Brian Hobart, Chair

 

 

                                                                                                                                                           

                                                                                                M. Theresa Turgeon, Vice-Chair

 

 

                                                                                                                                                           

                                                                                                Kathleen Gallant

 

 

                                                                                                                                                           

                                                                                                Kathy Tome

 

 

                                                                                                                                                           

                                                                                                Douglas Tourtelotte

 

                                                                                   

                                                                                                Respectfully Submitted,

 

 

                                                                                                                                                           

                                                                                                William S. Post, Town Manager