11-12-2013 Select Board Meeting Minutes

MINUTES

Town of Bowdoinham

Select Board Meeting

November 12, 2013 at 5:30 p.m.

 

 

1.         Call the Meeting to Order & Establish a Quorum

 

The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Select Board members Brian Hobart, Wendy Cunningham, Kathy Gallant, and Doug Tourtelotte were present.  M. Theresa Turgeon was absent. Staff present included Town Manager William Post, Planning & Development Director Nicole Briand and Assessors’ Agent Ron Beal.  

           

2.         Election of Officers

            A.  Chair of Select Board

 

Select Board member Tourtelotte nominated Brain Hobart to serve as chair, seconded by Board member Gallant. No other nominations were presented.

 

Brian Hobart was elected Chair of the Select Board by a vote of 4 – 0.

 

  1. Vice-Chair

 

Chair Hobart nominated Theresa Turgeon, seconded by Board member Cunningham. There were no other nominations.

 

            M. Theresa Turgeon was elected Vice-Chair of the Select Board by a vote of 4 – 0.

 

            Chair Hobart welcomed new Board member Wendy Cunningham.

 

3.         Amendments to the Agenda – Items 4.B.3 and 5.G

 

4.         Approve Consent Calendar

  1. Meeting Minutes of October 22, 2013

 

On motion of Gallant/Tourtelotte, the Board voted 3 – 0 -1 (Cunningham abstained) to approve the meeting minutes of October 22, 2013.

 

            B.   Warrants & Financial Reports:

1.   Treasurer’s Warrant #27 for $227,148.64

2.   Treasurer’s Warrant #29 for #10,523.22

3.   October Financial Report

            C.  Reports & Communications

                  1.   Sheriff’s October Incident Report

                  2.   Fire Department September Incident Report

                  3.   Fire Department October Incident Report

 

On motion of Tourtelotte/Gallant, the Board voted 4 – 0 to approve the remainder of the Consent Calendar as presented.

 

5.         Action Items

            A.  Act on Tax Abatement #7 for Frank S. Willey, Jr. Trust in the amount of $372.68

 

 Assessors’ Agent Ron Beal stated that the previous owner of this property passed away. The property was left vacant and the buildings were vandalized and are in very poor shape. He recommends abating $372.68, which corresponds to a valuation reduction of $24,200.

 

On motion of Tourtelotte/Gallant, the Board voted 4 – 0 to approve Tax Abatement #7 for Frank S. Willey, Jr. Trust in the amount of $372.68. 

 

B.   Act on Appointment of Eugene McKenna to the Finance Advisory Committee

 

The Manager stated that the Finance Advisory Committee has one opening for a regular voting member and one alternate. Mr. McKenna would like to serve on the committee. He has served before on the committee and has over 30 years of commercial banking experience.  The term expires June 30, 2018.

 

            On motion of Gallant/Tourtelotte, the Board voted 4 – 0 to appoint Eugene McKenna to the Finance Advisory Committee for a term ending June 30, 2018.

 

C.  Act on Determination of Uncollectible Personal Property Tax

 

The Manager stated that this is the personal property tax that was assessed to David Trubee for a farm tractor that was then not used for business purposes. The Board previously agreed to discharge this tax. The Manager recommended that the Board determine that it is an uncollectible tax and discharge the tax from the Town’s financial records. He also stated that there will be other uncollectible personal property tax determinations for the Board to address in the coming months as he continues efforts to “clean up” the Town’s financial records.

 

On motion of Tourtelotte/Gallant, the Board voted 4 – 0 to make a determination that the Personal Property taxes in the amount of $403.53 assessed to David and Elaine Trubee for Fiscal Year 2012 is uncollectible and direct those taxes be discharged from the Town records.

 

D.  Act on Approval of Holiday Festival Event Schedule and Budget

 

The Manager stated that as with Celebrate Bowdoinham, in order for an event to be covered by the Town’s insurance policy, the Board needs to approve the schedule of events and budget. This is the first year that the Town is sponsoring the Holiday Festival. The event will be paid for through the TIF budget.

 

Planning & Development Director Nicole Briand stated that the Bowdoinham Community School Parent Group started this event last year as part of the 250th anniversary year. She stated that the total budget is $1,020 and the event begins on December 6th with the holiday tree lighting and continues through December 7th with various events including a craft fair Polar Bear dip, woodworkers showcase, and the Guild of Artisans Show and Sale.

 

On motion of Tourtelotte/Gallant, the Board voted 4 – 0 to approve the Holiday Festival Event Schedule and Budget.

 

E.   Act on Acceptance of Write-in Candidates’ Declination of School Board position

 

The Manager stated that there was a three-way tie for the open school board position after the November 5th election. Dean Beckwith, Howard Solomon and Julie Booty received three write-in votes each. Mr. Beckwith and Mr. Solomon have written letters declining the position which leaves Julie Booty as the new school board member, and she has accepted. The Board simply needs to accept the two letters declining the position.

 

On motion of Gallant/Tourtelotte, the Board voted 4 – 0 to accept the letters from Dean Beckwith and Howard Solomon declining the school board position.

 

F.   Act on New Private Road Name – Stone Hill Place

 

The Manager stated that Kathy and Scott Gallant have requested the private drive accessing the Gallant properties off School Street be named “Stone Hill Place”. The Fire Chief and Road Commissioner do not have any objections to this name.

 

On motion of Tourtelotte/Hobart, the Board voted 4 – 0 to approve the name Stone Hill Place for a private road name.

 

G.  Act on Approval of Lease/Purchase Agreement with Caterpillar Financial

 

The Manager stated that the new backhoe loader was delivered last week. The lease/purchase agreement is for a ten-year term at a rate of 3.2% interest. The cost per year is $10,523.22. The Town budgeted $11,000 in this year’s budget for this purpose. The balloon payment at the end of the lease is $1.00. 

 

On motion of Tourtelotte/Gallant, the Board voted 4 – 0 to approve the Lease/Purchase Agreement with Caterpillar Financial.

 

6.         Discussion Items

 

  1. Board meeting Calendar

 

The Manager prepared a meeting calendar for the Board through June 2014.  Two dates of scheduled meetings, December 24, 2013 and May 6, 2014 need to be discussed.

 

By consensus, the Board agreed to not meet on December 24, 2013. The Manager stated that the May 6, 2014 meeting is not a regular meeting night. However, because of the schedule for approving the town meeting warrant and publishing the warrant in the annual tow report, the Board should meet one week earlier than normal in May. The Board may not need to meet on their regular meeting night on May 13, 2014, depending on what business is needed to be addressed.

   

7.         Town Manager’s Report

 

            The Manager stated that Assessing Clerk Dotty Baker has retired from her position.

 

            The Manager stated that he had received several complaints about fireworks being discharged in the area of Cairn Hill Road and Fisher Road. He arranged a meeting with Sheriff Merry, Chief Deputy Strout, Representative Berry, and himself at which one property owner in that area attended. The main issue is that one individual on Fisher Road discharges fireworks in the evening and wakes children and scares pets. He was asked to stop using them at night, and he changed to using the fireworks during the day at random times and using very loud fireworks. After the meeting, the individual was spoken to about the issue by Chief Deputy Strout and another deputy. He agreed to use fireworks only on weekends and holidays.

 

            The Manager stated that this is now the second area in town that has had an issue with fireworks use. The Board may need to address this issue moving forward. The Manager is researching the issue further and will provide recommendations in the future.

 

8.         Select Board Member’s Request for Agenda Items for Next Meeting – None

 

9.         Announce Future Meetings and Events (Meetings at Coombs Building unless noted)

A.  Select Board Meetings

1. November 26th – Regular Meeting

2. December 10th – Regular Meeting

            B.   Community Development Advisory Committee Meeting, November 19th 6:30 p.m.

            C.  Bowdoinham Water District Board Meeting, November 21st 7:00 p.m.

            D.  Advisory Committee on Aging Meeting – November 22nd 4:00 p.m.

            E.   Planning Board Meeting, November 21st 7:00 p.m.

 

10.       Comments from Select Board Members

                       

11.       Comments from the Public – None

           

12.       Adjourn

 

            The meeting adjourned by acclamation at 6:03 p.m.

 

 

 

 

                                    Select Board                                                                                                   

                                    Town of Bowdoinham, Maine   Brian Hobart, Chair

 

 

                                                                                                                                                           

                                                                                                M. Theresa Turgeon, Vice-Chair

 

 

                                                                                                                                                           

                                                                                                Wendy Cunningham

 

 

                                                                                                                                                           

                                                                                                Kathleen Gallant

 

 

                                                                                                                                                           

                                                                                                Douglas Tourtelotte

 

                                                                                   

                                                                                                Respectfully Submitted,

 

 

                                                                                                                                                           

                                                                                                William S. Post, Town Manager