2010-02-09 Select Board Meeting Minutes

Town of Bowdoinham

Select Board Meeting Minutes

February 9, 2010




Residents in attendance:  George Christopher, Bradley Meads, Bert Singer, Stewart Burrell, Dotty Baker, Paul Baines, and Kathy Durgin-Leighton


Item 1:  Call the meeting to order – The Chair called the meeting to order at 6:30 pm. All were in attendance:  Chair Whittlesey, Selectperson Hobart and Selectperson Billings. Chair Whittlesey formally welcomed Dan Billings to the Board.


Item 2:  Consideration of the minutes from January 19, 2010 meeting – The Board reviewed the minutes. Selectperson Hobart moved to approve the minutes, seconded by Chair Whittlesey. The vote was 2-0 in favor. Selectperson Billings abstained.


Item 3:  Comments from the Public – George Christopher asked the Board if he could read an open letter to the Board regarding the election process in Bowdoinham. The Board agreed, Mr. Christopher read the letter and submitted it to the Board for inclusion in the meeting minutes. Selectperson Billings stated that he appreciated the tone of the letter and the suggestions.

Stuart Burrell asked about the vacancy to the Finance Advisory Committee. The Board agreed that it was important to fill the position as soon as possible given the need to work on the upcoming budget. 


Item 4:  New Business


  1. Swan Island Working Group Report – Bert Singer, Bowdoinham’s representative on the Swan Island Task Force (IF&W) was present to give the Board an update on the Task Force’s final report. Mr. Singer stated that the final report has several recommendations on how to allow for more visitors to the island including an annual pass for day visitors. Mr. Singer reported that though there is a desire to make changes and increase the usage of the island, no specific path is in site. IF&W does not do a lot to encourage usage however the new ranger on the island seems more open to visitors for daily use. Selectperson Hobart asked how many campsites are presently on the island. Mr. Singer reported that there are 10 sites. Because of lack of staff on the island, the rules that are in place are to help manage the island with the least amount of visitors. If there is to be more daily usage including a docking area for boaters, this will increase usage and put more strain on staffing for managing the usage. The Board agreed that Swan Island is an asset to the area and that a link to the Friends of Swan Island website should be on the town’s web site. Chair Whittlesey asked if Mr. Singer would be interested in continuing to work with this committee if it is maintained and Mr. Singer said that he definitely would.


  1. Old Fire Station Land – The Board discussed the upcoming February 11 public meeting. The Board requested that a schematic of the property in question be available as well as the November 30, 2009 memo from Town Planner Nicole Briand outlining the standards and restrictions placed on the land as a result of it being located within the General Development 1 Shoreland Zoning District.  



  1. Consideration to Accept Tobacco Free Workplace Policy – The Board reviewed the draft policy. Selectperson Hobart moved to accept the Tobacco Free Workplace Policy, seconded by Selectperson Billings. The vote was 3-0 in favor.


Item 5:  Town Manager’s Report –


  1. Finance Committee Member needed – The Manager recommended that the Board set a deadline for February 19thfor applications to be received for Finance Advisory Committee. The Board agreed that the town advertise this opening on the website as well as other areas to include town kiosk, and newspaper. The Board agreed that letters of interest or resumes be submitted to the Town Manager by the 19thand to submit to the Board at its 23ndmeeting.


  1. 250 Year Anniversary Committee – The Manager reported that a number of residents have asked if the Board plans to appoint a committee to plan for the 250th Anniversary of the incorporation of Bowdoinham in 2012. The Board discussed whether such a committee should be town appointed or if it was more appropriate to fall within a private organization such as the Historical Society. Because an anniversary trust fund was established in 1912 and because the town serves as the trustee of the fund, the Board will consider whether a committee should be town appointed. The Manager will report back to the Board on the value of the fund and provide the Board with any supporting documentation of how the funds are to be used.


  1. Comcast – The Town Manager reported that she had received a call from Jay Somers, Manager of Government and Community Relations for Comcast regarding a “creative” proposal that Comcast is planning to submit to the town for the expansion of cable in the areas of Bowdoinham currently not served. The Manager expects to receive a completed proposal for the Board’s review in the next two weeks.


  1. Qualifications for Consultant Services for Sidewalk Project – The Town Manager reported that 12 proposals for Consultant Services were received and that the Selection Committee was meeting on February 10thto review the proposals and choose at least three firms to interview. Selectperson Hobart is on the Selection Committee along with Kevin Prout, Nicole Briand, Kathy Durgin-Leighton, Brad Foley and Steve Cox.  


Item 6:  Consent Items – There were no consent items.


Item 7:  Consideration of FY10 Treasurer’s Warrant #15  Accounts Payable:  $237,516.01

                                                                                             Payroll                     $ 18, 524.69

                                                                                             Total                        $256,040.70


The Board reviewed Treasurer’s Warrant #15. Selectperson Hobart moved to approve the warrant, seconded by Selectperson Billings. The vote was 3-0 in favor.


Item 8:  Selectperson’s Request for Agenda Items for next meeting (February 23, 2010)


  1. TIF Budget
  2. Finance Committee Opening
  3. Expense and Revenue reports
  4. Scheduling of municipal elections for June 2010
  5. Discussion of non financial issues at town meeting – scheduled for March Board meeting.  


Item 9:  Announce Future Meetings, Workshops, Events


  • February 11 @ 6:30 pm – Public Meeting on future of Old Fire Station
  • February 23 @ 6:30 pm – Regular Selectboard Meeting
  • February 25 @ 6:30 pm – Finance Committee Meeting – representatives from MB&T to discuss Town Trust Funds


Item 10:  Executive Session pursuant to 1 M.R.S.A. § 405(6)(A) to discuss a Personnel Matter – Selectperson Hobart moved to enter into Executive Session pursuant to 1 M.R.S.A. § 405(6)(A) to discuss a Personnel Matter, seconded by Selectperson Billings. The vote was 3-0 in favor.  Selectperson Hobart moved to exit from Executive Session pursuant to 1 M.R.S.A. § 405(6)(A) to discuss a Personnel Matter, seconded by Selectperson Billings. The vote was 3-0 in favor. There were no decisions or actions made in Executive Session.


Item 11:  The Chair adjourned the meeting at 8:30 pm.