2010-02-23 Select Board Meeting Minutes

Town of Bowdoinham
Select Board Meeting Minutes
February 23, 2010

Residents Present: Richard Leighton, Bradley Meads, George Christopher, Stewart Burrell, Doug Tourtelotte, Dotty Baker, Tim Pepin, Jennifer Foley, Wendy Rose, Tom Walling, and Kathy Durgin-Leighton

Non Residents present: Darcie Moore

Item 1: Call the meeting to order – The Board called the meeting to order. All members were present: Selectperson Dan Billings, Selectperson Brian Hobart, and Chair David Whittlesey

Item 2: Consideration of the minutes from February 9, 2010 meeting – The Board reviewed the minutes of the meeting. Selectperson Billings moved to accept, seconded by Selectperson Hobart. The vote was 3-0 in favor.

Item 3: Comments from the Public – George Christopher read a statement to the Board regarding the current Personnel Policy and how it relates to elections. The statement will be included as a permanent record to the meeting minutes.

Item 4: New Business

a) Consideration to appoint member of Finance Advisory Committee to fill an unexpired term until June 2013 –

Stewart Burrell and Tom Walling submitted letters of interest to the Board for appointment to the Finance Advisory Committee. The appointment is to fill the unexpired term vacated by Selectperson Billings. Both Mr. Burrell and Mr. Walling were in attendance. Both candidates spoke of their desire to serve on the Finance Advisory Committee and gave a brief summary as to their qualifications.

The Board expressed appreciation to have two candidates interested for the position. It was noted that the current bylaws for the Finance Advisory Committee call for five members. The Board asked if it would be advantageous to have an alternate member appointed to the Finance Advisory Committee. Jennifer Foley, Chair of the Finance Advisory Committee was present and agreed that there was merit to an added membership. After consideration regarding the benefits of having an Alternate Member, Selectperson Billings moved to amend the present bylaws of the Finance Advisory Committee to allow for one Alternate Membership, seconded by Selectperson Hobart. The vote was 3-0 in favor. Selectperson Billings moved to appoint Stewart Burrell to the Finance Advisory Committee as a regular member and Tom Walling as an Alternate Member, seconded by Selectperson Hobart. Discussion: Chair Whittlesey commented that he had worked extensively with Mr. Walling on the Board of the Friends of Merrymeeting Bay and that he would bring great financial strength to the Finance Advisory Committee. The vote was 3-0 in favor of the motion.

b) Discussion of TIF budget – The Manager presented a revised TIF budget for the Board’s review and consideration. A portion of the Planner’s salary would be paid for from the TIF budget since many of the Planner’s work falls within the original TIF goals and objectives. Also, the current Administrative Support Position built into the TIF budget would be removed and placed within the Personnel Budget since this position no longer gives support to the Community & Economic Development Department (TIF). The proposed budget does not have a Community & Economic Development Director position and instead contracts out for services for website development, the planning and implementation of Celebrate Bowdoinham, and The Bowdoinham News. Selectperson Billings expressed concern that the loss of the Community & Economic Development position might limit the town’s capacity. The Manager stated that this is an alternate way to look at the TIF budget and that it would go through the regular review process with the Finance Advisory Committee and the Select Board. No action was taken.

c) Scheduling of municipal election for June 2010 – The Manager reported that Nomination Papers for the Board of Selectperson vacancy will be available on March 15th with the filing deadline of April 26th at 4 pm Chair Whittlesey stated that the citizens of Bowdoinham can be confident that the upcoming election will be fair, fully transparent and efficient and that the Board would be looking at the policies and procedures of the past so that any shortcomings of the process would not be repeated. He proposed that the Board return on March 9th with recommendations for concrete actions and a timeline for those actions. Selectperson Billings recommended training for all election personnel. Mr. Christopher asked if there was any consideration by the Board to redo the last election. Selectperson Billings stated that the Board has very limited jurisdiction over the election process and that it is governed by state statute.

Item 5: Town Manager’s Report

a) Expenses & Revenue Report – The Manager presented the Expense and Revenue Report through January 2010 for the Board review.
b) Sidewalk Project Update – The Manager presented a memo from Town Planner Nicole Briand regarding the status of the Sidewalk Project. Out of the twelve engineering firms that submitted applications for the project, three were interviewed and Pine Tree Engineering was chosen. A contract is being worked out.
c) Energy Efficiency Community Block Grant Award - $10,000 Planning Grant – The Manager reported that the Town has been awarded a $10,000 Planning Grant to conduct a baseline study of the energy consumption of three municipal buildings (Coombs Municipal Building, public works garage, and fire station). In addition, the fuel consumption of the public works department and fire department will be analyzed. As a result of the study, recommendations will be made as to best reduce the Town’s energy consumption. Another Community Development Block Grant application may then be submitted to assist the Town in implementing the recommendations.

Item 6: Consent Items - none

Item 7: Consideration of FY10 Treasurer’s Warrant #16

Accounts Payable: $24,164.49
Payroll (2/11/2010): $16,621.95
Total: $40,786.44

The Board reviewed Treasurer’s Warrant #16. Selectperson Billings moved to approve the Warrant, seconded by Selectperson Hobart. The vote was 3-0 in favor.

Item 8: Selectperson’s Request for Agenda Items for next meeting (March 9, 2010) or future meetings:

Report from the Biking, Walking, Paddling Group on Walk-able Village Plan and Sidewalk Project

Old Fire Station Land

Municipal Elections


Skateboard Park

Item 9: Announce Future Meetings, Workshops, Events

• February 25 @ 6:30 pm – Finance Advisory Committee Meeting – representatives from MB&T to discuss Town Trust Funds
• March 4 @ 6:30 pm – Finance Advisory Committee Meeting
• March 9 @ 6:30 pm – Regular Selectboard Meeting

Item 10: Adjourn – The Chair adjourned the meeting at 7:55 pm.