2010-04-27 Select Board Meeting Minutes


Town of Bowdoinham
Select Board Meeting Minutes
April 27, 2010


Residents in attendance: Christopher Jackson, Frank Connors, George Christopher, Jen Foley, Pam Ross, Bruce Ross, Dick Leighton, Bob Bremm, Theresa Turgeon, Margaret Patterson, Joan Smith, Mrs. Beaudoin, Bob Kane, Dotty Baker, Stewart Burrell, Ben Long, Darragh Ferranti, Ed Ferranti, Kevin Prout, Tom Walling, Tom Deforest, Susan Drucker, Hank Ogilby

Non Residents: Nicole Briand

Item 1: Call the meeting to order – The Chair called the meeting to order at 6:30 pm. All members were present: Chair Whittlesey, Selectperson Hobart, and Selectperson Billings.

Item 2: Consideration of the minutes from April 13, 2010 Regular Select Board meeting and April 20, 2010 Special Select Board Meeting

The Board reviewed the minutes of the April 13, 2010 Regular Select Board meeting. Selectperson Hobart moved to approve the minutes of April 13, 2010, seconded by Selectperson Billings. The vote was 3-0 in favor.

The Board reviewed the minutes of the April 20, 2010 Special Select Board meeting. Selectperson Billings moved to approve the minutes of April 20, 2010, seconded by Selectperson Hobart. The vote was 3-0 in favor.

Item 3: Comments from the Public – Chair Whittlesey commented on the special tea held today in recognition of 100th anniversary of the Bowdoinham Public Library. The Secretary of State Matthew Dunlop was in attendance as well as State Senator Seth Goodall and State Representative Seth Berry. Many of the attendees were dressed in 1910 garb, demonstrating the dress of the time period when the library was established. The event was used for the official opening of the new Children’s Room and painted mural.

Item 4: New Business

a) June 2010 Election Clerk – Frank Connors – Mr. Connors agreed to oversee the June 8, 2010 election along with Sylvia Edmundson, former Town Clerk. Mr. Connors stated that it was his desire that the election run smoothly and legally. He stated that he had worked with Town Clerk Pam Ross long enough to know that she is an honest and capable person and was sorry that he was called upon for his services. He also stated that he was hopeful that this was a temporary solution. Mr. Connors pointed out that the amount of citizens opting to vote absentee added additional burdens to the town clerks that was not recognized by the Secretary of State’s office.
b) Presentation by Members of Bowdoinham Energy Committee – Margaret Patterson & Ben Long – Ms. Patterson and Mr. Long presented a memo to the Board along with an outline showing the work that the Energy Committee had accomplished to date. Members of the Energy Committee requested that the Committee be established as an official town committee appointed by the Select Board effective July 1, 2010. A set of draft bylaws were presented to the Select Board for review along with the Committee’s mission statement and goals. The Select Board discussed the importance of the Committee’s work in establishing baseline energy usage of the municipal buildings that will result in an energy plan and energy savings. The work of the committee will include educating the community on possible energy savings strategies as well as identify funding opportunities for the private and public sector. Selectperson Billings moved to establish the Bowdoinham Energy Committee as an official committee pending approval of the committee’s bylaws effective July 1, 2010, seconded by Selectperson Hobart. The vote was 3-0 in favor.

c) Request for approval to apply for a Community Planning Grant from the Maine Department of Economic and Community Development for $8,000 ($2,000 cash match required to come out of the TIF budget) – Nicole Briand, Planner – Nicole Briand reported that the Town has an opportunity to apply for a Community Planning Grant that would be asset based: identifying the town’s assets and develop strategies for economic development based on those assets. Assets may include natural resources (farm land, Merrymeeting Bay, etc.), building assets (downtown area, school, businesses, etc.) as well as intangibles such as identifying community talents, interests etc. The deadline for the grant application is May 14th with a public hearing scheduled for May 10th. It is recommended that $2,000 required match come out of the TIF budget. Selectperson Billings moved to approve the grant application for a Community Planning Grant from the Maine Department of Economic and Community Development, seconded by Selectperson Hobart. The vote was 3-0 in favor.

d) Presentation of FY11 Budget by Finance Advisory Committee – Jennifer Foley, Chair of Finance Advisory Committee and members of the Finance Advisory Committee presented its recommended FY11 Budget for the Board’s consideration. Chair Foley gave an overview of the budget by first going through the Mill Rate Calculation form showing the County and Education Assessments, proposed Municipal Budget and Revenues (Homestead, Revenue Sharing, Non-property tax revenues) and estimated Property Valuation. The result shows a 14.8 mill rate; the same rate for three years. The outcome will be a smaller overlay than previous years however the overlay as calculated is expected to cover any abatements. All employee jobs are retained but the proposed budget offers no pay increases. Ms. Foley stated that all stipends were flat lined and though there had been discussion to increase some stipends, it was recommended that an analysis be conducted of all stipend and benefit amounts as some appeared arbitrary and not based on job responsibilities. Though the FY11 budget is less than the budget of 2005, it was noted that there would be no cut in town services.

Chair Whittlesey noted that there was an estimated increase in the property valuation of 2.4 million. Selectperson Billings stated that this is largely due to the change in the Homestead exemption calculation and that the growth rate was very conservative. Any increase in the property valuation would result in a larger overlay.

Chair Whittlesey commented that he had heard that next year would be even more difficult for municipalities with less federal and state money going to education and wondered if the Town should consider this when drafting the FY11 budget by proposing a modest increase in the mill rate. Chair Foley stated that the FAC was taking direction from the Select Board to keep the mill rate flat while not neglecting the town’s infrastructure needs.

Selectperson Billings noted that the proposed budget keeps current with the Town’s 15 year road plan. Large expected expenditures in the near future include a fire truck, plow truck and property revaluation.

Chair Foley reviewed each department budget identifying the changes from the previous year.

Chair Foley stated that the FAC decided not to recommend the capital expenditure of a Box Dumper as requested by the Solid Waste Department pending final recommendations from the Solid Waste Committee.

FAC member Darragh Ferranti stated that the decision not to increase salaries was not a reflection of employee job performances and expressed appreciation for the employees. FAC member Christopher Jackson expressed appreciation to the Department Heads for coming forward with flat budgets.

The Select Board thanked the FAC members for their thoughtfulness and hard work in presenting the FY11 budget. A Public Hearing on the proposed budget is scheduled for May 11 at 6:30 pm before the next scheduled Select Board meeting.

Item 5: Town Manager’s Report

a) Three member Select Board to five member Select Board – Information from MMA – Tabled to next meeting pending availability of information.
b) Request from Public Works Director to purchase two hopper sander stands for $2,940
Selectperson Hobart moved to approve the purchase of two hopper sander stands at an estimated cost of $2,940, seconded by Selectperson Billings. The vote was 3-0 in favor.
c) Farmer’s Market Update – The Manager reported that the Farmer’s Market is scheduled to open for its third season on Saturday, May 22nd. The new hours of operation are 8:30 am to 12:30 pm. The town will be assisting the Market this year by paying for a Market Coordinator (TIF budget) who will be coordinating the market and selling products for those farmers unable to be at the market themselves.
d) Route 24 Enhanced Scoping Project Update – The Manager reported that the Town and the MDOT have begun the Scoping Project with the intent that when money is available for road reconstruction, Route 24 will be shovel-ready. MDOT is surveying the road and conducting core samples along the route.

Item 6: Consent Items

a) Assessing Agent Personal Property Tax Abatement for the following:

Abatement Number 16 – Williams, Lawrence J II & Christine L, R06-039; 266 Carding Machine Road - $1,172.16 – Incorrect Information on Home in Assessing Agent’s computer file. Selectperson Billings moved to approve Abatement #16 in the amount of $1,172.16, seconded by Selectperson Hobart. The vote was 3-0 in favor.
 

Item 7: Consideration of FY10 Treasurer’s Warrant #21 - Accounts Payable: $7,668.83
Payroll (4/22/2010): $ $15,792.68 Total: $23,461.51
The Board reviewed Warrant #21. Selectperson Hobart moved to approve Warrant #21, seconded by Selectperson Billings. The vote was 3-0 in favor.

Item 8: Selectperson’s Request for Agenda Items for next meeting (May 11, 2010) –

Public Hearing on June Annual Town Meeting Warrant
Old Fire Station Land
Comcast

Item 9: Announce Future Meetings, Workshops, Events

• May 11 @ 6:30 pm – Select Board Regular Meeting & Public Hearing on FY11 Budget and Warrant Articles
• May 25 @ 6:20 pm – Select Board Regular Meeting – Scheduled Date for Signing of Town Meeting Warrant
• June 8 – Election
• June 8 @ 6:30 pm – Select Board Regular Meeting
• June 9 @ 7:00 pm – Annual Town Meeting at Town Hall

Item 10: Adjourn – The Chair adjourned the meeting at 8:45 pm.