2010-05-11 Select Board Meeting Minutes

Public Hearing
June 9, 2010 Annual Town Meeting Warrant
May 11, 2010 @ 6:30 pm

Residents Present: Richard Leighton, Jen Foley, Bradley Meads, Dotty Baker, Harvey Freeman, Doug Tourtelotte, David Berry, Darragh Ferranti, Pam Ross, Kevin Prout, Paul Baines, Lorna Bullard, Kathy Tome, Theresa Turgeon, Chris Jackson, Stewart Burrell, Jack Tourtelotte, Ed Ferranti, Tom Walling, Joanne Reinhart, Kurt Reinhart, Rebecca Stimpson, George Christopher

Non Residents: Nicole Briand, Frank Connors

David Whittlesey called the Public Hearing open at 6:30 pm. Chair Whittlesey went through the warrant with the full Board responding to questions. Finance Advisory Chair Jennifer Foley stated that there were some Warrant Articles that were recommended by both the Finance Advisory Committee and the Select Board and should be stated as such. Various questions for clarification were asked regarding the Expense Articles.

The Public Hearing adjourned at 6:45 pm.

Town of Bowdoinham
Select Board Meeting Minutes
May 11, 2010
Immediately following Public Meeting

Item 1: Call the meeting to order – Chair Whittlesey called the meeting to order at 6:45 pm. All Board members were present: Chair Whittlesey, Selectperson Hobart and Selectperson Billings.

Item 2: Consideration of the minutes from April 27, 2010 Regular Select Board meeting. The Board reviewed the minutes. Selectperson Hobart moved to approve the April 27, 2010 minutes, seconded by Selectperson Billings. The vote was 3-0 in favor.

Item 3: Comments from the Public – There were no comments from the public.

Item 4: New Business

a) SAD75 Budget – Chair Whittlesey welcomed SAD75 Representatives Joanne Reinhart and Rebecca Stimpson and thanked them for their work on the School Board and their efforts in bringing forth the proposed budget. Selectperson Billings stated that he had followed the process closely and commented that the Board had a done a great job in proposing a budget that balances the needs of the kids, the schools and the taxpayers. Selectperson Billings asked if it would be helpful to the School Board if the Bowdoinham Select Board officially endorsed the budget. School Board member and current Chair Joanne Reinhart stated that an endorsement would be very helpful and warned that next year’s budget year would be even more challenging given the anticipated loss of revenues. Selectperson Billings moved to endorse the SAD75 budget as proposed by the School Board, seconded by Selectperson Hobart. The vote was 3-0 in favor.

b) Proposal for use of Old Fire Station – Paul Baines, resident and business owner, presented a proposal to the Select Board to consider regarding the future use of the former Fire Station located on Main Street. He requests a one year lease on the building in order to start a traditional folk school similar to the North House Folk School located in Minnesota. He presented an Economic Impact Study that the folk school had on the Cook County community dated October 2008. Mr. Baines asked that in exchange for the one year lease, the Town would get a building at the end of the year that is worth considerably more than it is currently. He proposes to gut the building down to the original metal framing. The proposed work requires a tier one building permit approved by the Codes Enforcement Officer. Mr. Baines stated that in order for his proposal to work, there would need to be a partnership with the Town. He asked the Select Board to give him another month to develop a comprehensive proposal for the Board’s consideration. Mr. Harvey Freeman stated that he would not be in favor of the proposal as he would like the Town to sell the property using the sale to pay off some of the Town’s debt and get the property back on the tax roll. When asked if Mr. Baines’ proposal was a non profit or sole proprietorship he responded that eventually it would become a nonprofit but would begin as a sole proprietorship. Chair Whittlesey stated that at the February 11th public meeting regarding future use of the fire station there was a strong feeling among the participants that the building be sold and put on the tax rolls. Selectperson Billings stated that it was unfortunate that the Board is discussing the future of the building in conjunction with Mr. Baines’ proposal as it will give the perception that the Board’s decision on the building is a judgment on the proposal. He continued by stating that he is uncomfortable with the town acting as landlord and that a policy decision regarding the use of town buildings needs to be made prior to deciding on a particular proposal. Upon discussion regarding the option to lease the building, the Board realized that the Town was without authority from the legislative body to lease a building that was not acquired from nonpayment of taxes. The directed the Town Manager to draft a warrant article for the town meeting for the Board’s review. In addition, if the Board added another warrant article giving the Board authority to sell the fire station, then both options would be available to the Board pending further information from Mr. Baines as well as other people who may have a proposal for the Board’s consideration.

Selectperson Billings moved to direct the Town Manager to work with the Town’s Attorney to reword warrant article B9 of the draft Town Meeting Warrant to give the Board authority to lease a building that was not acquired from nonpayment of taxes, seconded by Selectperson Hobart. The vote was 3-0 in favor.

Selectperson Hobart moved to direct the Town Manager to draft a warrant article for the Town Meeting that would authorize the Board to sell the old fire station, seconded by Selectperson Billings. The vote was 3-0 in favor.

The Board also discussed where the Town Meeting should be held. It was decided to have the Meeting at the Community School should there be a large attendance.

c) Fire Department Practice Burn Policy – The Town Manager presented the draft policy for the Board’s consideration at the May 25, 2010 meeting. The purpose of the policy is to identify responsibilities and procedures before, during and after a proposed practice burn. Fire Chief Jack Tourtelotte was in attendance and stated his support for the policy.

d) Treasurer’s Disbursement Warrant for Employee Wages and State Fees – The Town Manager presented the draft policy for the Board’s consideration at the May 25, 2010 meeting. The purpose of the policy is to allow one Select Board member to sign off on warrants for the disbursement of employee paychecks and state fees as allowed in state statute M.R.S.A.

Item 5: Town Manager’s Report

a) Three member Select Board to five member Select Board – Information from MMA was shared with the Board showing that 68% of towns with populations between 2,500 and 4,000 have 5 member Select Boards.

b) Personnel Policy Update – The Town Manager asked the Board if it had any comments regarding the revised Personnel Policy as drafted by the Town’s attorney. The Board decided to hold an open workshop to review the policy in detail with the Town’s attorney and other interested persons. The date of the workshop is to be determined pending the availability of the Town’s attorney.

c) Recycling Barn Lease Update – The Manager asked the Board for final comments of the revised Recycling Barn Lease as drafted by the Town’s Attorney. Selectperson Billings stated that he was comfortable with the lease however he pointed out that the lease is to be negotiated by the Select Board and David Berry and that it is not part of the Solid Waste Committee’s functions to review it. The Board asked that the Chair discuss the draft lease with Mr. Berry.

d) Election Update – Frank Connors and Kathy Tome were in attendance to give an update on the June 8 election. Mr. Connors stated that during the day of the election it was his intent to have three shifts with two persons to each shift. He further stated that he had asked William Berry if he would be interested in serving as the Warden at the election. Selectperson Billings stated that the Warden is appointed with the Select Board’s consent and that he was not comfortable with the choice of Mr. Berry due to his role in Doug Tourtelotte’s campaign. Given that Mr. Berry helped manage Mr. Tourtelotte’s campaign and that Mr. Tourtelotte is a candidate in the upcoming election, it would be inappropriate in Mr. Billing’s opinion, to have Mr. Berry oversee the election. Mr. Billings further stated that he did not believe that the Warden should have any association with either candidate’s campaign. Chair Whittlesey agreed and asked that Mr. Connors bring another option to the Board at its May 25th meeting.

Item 6: Consent Items – There were no consent items.

Item 7: Consideration of FY10 Treasurer’s Warrant #24 - Accounts Payable: $212,854.93
Payroll $ 16,113.15
Warrant Total $ 228,968.08

The Select Board reviewed Warrant #24. Selectperson Billings moved to approve Warrant #24, seconded by Selectperson Hobart. The vote was 3-0 in favor.

Item 8: Selectperson’s Request for Agenda Items for next meeting (May 25, 2010)

Item 9: Announce Future Meetings, Workshops, Events

• May 25 @ 6:20 pm – Select Board Regular Meeting
• June 8 – Election
• June 8 @ 6:30 pm – Select Board Regular Meeting
• June 9 @ 7:00 pm – Annual Town Meeting at Town Hall

Item 10: Adjourn – The Chair adjourned the meeting at 8:45 pm