2010-05-25 Select Board Meeting Minutes

 

 

Town of Bowdoinham

Select Board Meeting Minutes

May 25, 2010

 

 

 

Residents in Attendance:  Darragh Ferranti, Ed Ferranti, Dick Leighton, Bruce Ross, Bob Kane, Lynn Spiro, Ben Hunsberger, Dotty Baker, George Christopher, Pam Ross, Joanne Smith, Matthew Ross, Theresa Turgeon, Kate Cutko, Kevin Prout, Doug Tourtelotte, Nancy Hunsberger, Alice Pollis, Susie Reinheimer

 

 

 

Item 1:  Call the meeting to order – The Chair called the meeting to order at 6:30 pm. All members were present:  Chair Whittlesey, Selectperson Hobart and Selectperson Billings.

 

Item 2:  Consideration of the minutes from May 11, 2010 Regular Select Board meeting & May 20, 2010 Executive Session – The Board reviewed the minutes. Selectperson Hobart moved to approve the minutes of May 11, 2010, seconded by Selectperson Billings. The vote was 3-0 in favor. Selectperson Hobart moved to approve the minutes of May 20, 2010, seconded by Selectperson Billings. The vote was 3-0 in favor.

 

Item 3:  Comments from the Public –

 

Resident Ben Hunsberger asked whether rules or statutes existed in regard to whether a Selectperson could have a contract with the Town or if that created a conflict of interest. He stated that Mr. Tourtelotte’s letter to the townspeople indicated that he had a plowing contract with the town and that he didn’t state in the letter whether he intended to continue that relationship with the town. Selectperson Hobart stated that he did not see a problem with it. Chair Whittlesey stated the question of a conflict of interest is treated by MMA. While serving as a Selectman and having a contract with the town does not constitute a conflict of interest under the law, it could be perceived as one. Also, if Mr. Tourtelotte was to become a Selectperson, he would have to recuse himself from the discussion and voting on any contract of which he had a financial interest.  Selectperson Billings read a statement regarding his concerns over the issue. In the statement, Selectperson Billings stated that he would not vote to approve a contract with anyone on the Board. Selectperson Billings also noted that he had had no contact with Mr. Hunsberger regarding this issue. Mr. Tourtelotte replied that he did not see a problem with having a contract with the town while serving as a selectman though he noted that he has not decided if he will seek to renew his contract. He also stated that there are other towns where selectmen serve and have town contracts. Selectperson Billings stated that the situation is different in Bowdoinham where the town manager oversees the contracts. If the contract is held by the selectperson who supervises the town manager, this creates a problem for the town manager.

Resident Lynn Spiro asked if the Board had a procedure if there was a tie vote. Selectperson Billings stated that with a tie vote, the motion does not pass.

If Mr. Tourtelotte is elected and seeks a contract with the town and the contract is denied, he stated he does not know whether he will challenge that decision.

Resident Bob Kane asked whether the updated personnel policy was going to be on tonight’s agenda. Chair Whittlesey stated that although there would be an update in the manager’s report.  

 

Resident Bruce Ross asked if flags were going to be put up in time for Memorial Day. The Manager stated that she would ask the Fire Chief.

 

           

Item 4:  New Business

 

  1. Request to close lower Main Street on Saturday, June 26 – Lynn Spiro, owner of the Town Landing Restaurant and sponsor of the Cruise ‘In event submitted a proposal of the event as well as letters from abutters stating that the road closure would not negatively affect their businesses. The Board reviewed the proposal along with the safety measures that will be taken for each of the three days of the Cruise ‘In:  June 26, July 31, and August 28. Access to the boat launch will be left open. Selectperson Hobart moved to approve the closing of lower Main Street on Saturdays June 26, July 31 and August 28 during the Cruise ‘In hours, seconded by Selectperson Billings. The vote was 3-0 in favor.

 

2.  Approval of 2010 Annual Town Meeting Warrant – The Board reviewed the Warrant. Selectperson Hobart moved to approve the 2010 Annual Town Meeting Warrant, seconded by Selectperson Billings. The vote was 3-0 in favor.

 

3.  Consideration to Approve Fire Department Practice Burn Policy – The Board reviewed the Practice Burn Policy. Selectperson Hobart moved to approve the Practice Burn Policy, seconded by Selectperson Billings. The vote was 3-0 in favor.

 

4.  Consideration to Approve Treasurer’s Disbursement Warrant for Employee Wages and State Fees – The reviewed the Disbursement Warrant Policy. Selectperson Billings moved to approve the Policy, seconded by Selectperson Hobart. The vote was 3-0 in favor.

 

5.  Election Appointments – The Board reviewed the election appointments. Selectperson Billings moved to approve the election appointments, seconded by Selectperson Hobart. The vote was 3-0 in favor.

 

6.  Nominations to MMA’s Legislative Policy Committee – The Board did not express interest in serving on the Policy Committee.

 

7.  Ratio Declaration & Reimbursement Application – The Board reviewed the Application. Selectperson Hobart moved to approve the Ration Declaration & Reimbursement Application, seconded by Selectperson Billings. The vote was 3-0 in favor.

 

8.  Consideration to name private road Nutta Way – Tabled until next Select Board meeting for confirmation that the proposed road name is agreed upon by all residents residing on the road.

 

Item 5:  Town Manager’s Report

 

  1. Expenses & Revenues through April 2010 - The Town Manager reported on the expenses and revenues received to date. Approximately 83% of the town budget has been expended with approximately 83% of the projected revenues received.
  2. Approval of application from Fairpoint for pole location on Carding Machine Road – Tabled for the next meeting so that the Public Works Director could review the application.
  3. Approval of application from CMP for pole location on Millay Road – Tabled for the next meeting so that the Public Works Director could review the application.
  4. Personnel Policy – The Manager updated the Board on the status of the Personnel Policy. The Town’s attorney is currently working on the updates which should be available for the next Select Board meeting.

 

Item 6:  Consent Items – There were no consent items.

 

Item 7:  Consideration of FY10 Treasurer’s Warrant #27 - Accounts Payable:  $26,267.28

                                                                                                Payroll                   $17,244.42

                                                                                                Warrant Total       $43,511.70

 

The Board reviewed the Treasurer’s Warrant #27. Selectperson Billings moved to approve Warrant #27, seconded by Selectperson Hobart. The vote was 3-0 in favor.

                                                                                               

Item 8:  Selectperson’s Request for Agenda Items for next meeting (June 8, 2010)

 

Personnel Policy

Recycling Barn Lease

 

Item 9:  Announce Future Meetings, Workshops, Events

 

  • June 8 – Election
  • June 8 @ 6:30 pm – Select Board Regular Meeting
  • June 9 @ 7:00 pm – Annual Town Meeting at Bowdoinham Community School
  • June 16 @ 6:30 pm – Sidewalk Meeting – Town Office

 

Item 10:  Adjourn – The Chair adjourned the meeting at 8:00 pm.