2010-06-22 Select Board Meeting Minutes

 

Town of Bowdoinham
Select Board Meeting Minutes
June 22, 2010

 

Item 1: Call the meeting to order

a) Election of Select Board Chair – Selectperson Billings moved to elect Selectperson Hobart as Chair of the Board, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor. Selectperson Hobart accepted the position and took over the enviable position of Chair.

Item 2: Consideration of the minutes from June 8, 2010 Regular Select Board meeting – The Board reviewed the minutes of the meeting. Selectperson Billings moved to approve the minutes of June 8, 2010, seconded by Chair Hobart. The vote was 2-0 in favor. (Selectperson Tourtelotte abstained as wasn’t present at the June 8 meeting.)

Item 3: Comments from the Public – Resident George Christopher had a question for the Board but asked that it be considered later in the meeting given the number of people in attendance for the scheduled presentations.

Item 4: New Business

a) Appointment of School Board Representative for one year term (July 1, 2010 through June 30, 2011) – Being that there was not a candidate for the School Board Representative on the June ballot, the Board is authorized to appoint a person to the position for a one year term until the next annual municipal election. Selectperson Billings moved to appoint Laurel Lopez as School Board Representative for the term July 1, 2010 through June 30, 2011, seconded by Selectperson Tourtelotte, the vote was 3-0 in favor. Laurel Lopez was in attendance and received an ovation for assuming the position.

b) Report of June Election – Frank Connors read a written report of the June election to the Board with recommendations for the November election.

c) Presentation by TRC Companies, Inc. on the Maine Power Reliability Project – Kay Rand and Sue Bell of Bernstein Shur Government Solutions gave a power point presentation on the Maine Power Reliability Project and how it will affect Bowdoinham. The Project received final PUC approval on May 14, 2010 however local permits from municipalities are still needed. In Bowdoinham, no new transmission lines are being proposed. Essentially, according to Ms. Rand, Bowdoinham’s lines carry two 345kv lines on each lattice tower and one 115 kv line on the wooden pole adjacent to the lattice tower. The proposal is to remove the wooden poles and replace it with a steel mono pole. The 115 kv line will be placed on the steel mono pole and one of the 345 kv lines will be removed from the lattice tower and also placed on the mono pole. This will affect 2.2 miles of corridor from the west side of Center’s Point Road to the end of Brown’s Point Road. Construction is scheduled to begin in the fall of 2012 and continue through the spring of 2014. Central Maine Power Co. is aware of the eagle nesting area as well as the needs of the local farmers that currently grow crops along the right of way where the construction will take place. Agreements have been made with the farmers so that the construction will not interrupt or disturb the crops. Also, Ms. Rand pointed out that there will likely be a decrease in EMF (Electro magnetic field) under the lines since the towers will be higher and there will be no increase in the amount of power going through the lines. Tree removal is to begin in the fall of 2012. There will be a mailing to all affected landowners as well as a door to door effort to inform the landowners of the project. The Project will be on the Planning Board’s future agenda for consideration.

d) Presentation by Jay Somers, Comcast – Mr. Somers read a written proposal regarding the costs per household in order for Comcast to build out its cable lines on the Carding Machine Road or River Road. Comcast will make service available where there is a minimum density of 25 homes per aerial mile and 40 per underground mile. River Road has 9.3 homes per aerial mile and Carding Machine Road has 11.5 homes per aerial mile. Consequently, in order to build out along these roads, Comcast will require homeowners to contribute. If 125 homes contribute, the cost will be $1,328 per homeowner and if 100 homes contribute, the cost is increased to $1,660 and 75 homes the cost increases to $2,213. The Board discussed other options with Mr. Somers regarding the possibility of building out along the two roads. One possibility may be for the Town to borrow money to pay for the build out and pay the loan off with the franchise fees currently collected by the Town. The Town currently collects 3% of Comcast’s gross annual receipts which amounts to approximately $10,000 per year. The Town may collect up to 5% of the receipts. The Board will appoint a Cable Television Committee to consider options for a build out as well as to negotiate the next contract with Comcast.

e) Acceptance of $1,000 grant for Skin Care Prevention and Sun Safety Awareness to purchase a tent for Celebrate Bowdoinham and Baseball/Softball Tournaments – Selectperson Billing moved to approve the $1,000 grant from the Skin Care Prevention and Sun Safety Awareness program to purchase a tent, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.

Item 5: Old Business

a) Approval of Recycling Barn Lease for period July 1, 2010 through June 30, 2011 – Selectperson Billings moved to approve the Recycling Barn Lease for the period July 1, 2010, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.

Item 6: Town Manager’s Report

a) Energy Audit RFP – The Manager reported that the Town has an opportunity to apply for additional funds of up to $85,000 from the Energy Efficiency and Conservation Block Grant for implementation purposes. The grant requires a 10% match by the town. Selectperson Billings moved to authorize the Town Manager to apply for the grant, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor. .
b) Paving RFP – The Manager reviewed the RFP for HMA and Shim Overlay. The Board was in approval of the RFP.
c) Portable Toilet at Town Landing – The Manager stated that due to recurring problems with the privy (lack of cleanliness, etc.) located at the Town Landing boat launch, she had authorized a portable unit to be placed at the park for the summer months. The portable unit will be maintained by the vendor.
d) Bid results for Heating Oil, Gas, Diesel & Salt – The Manager reported that the following bid results: Heating Oil $2.549/gallon; Unleaded gas $2.39; Diesel $2.43; Salt $57.64 delivered.
e) PW Department Vacancy – The Manager reported that the vacancy should be filled within the month.
f) Recycling Barn Floor – The Manager presented a proposal from Schaedler Concrete for the floor repair at the Recycling Barn. Selectperson Tourtelotte asked if local contractors had been contacted and advised that additional quotes should be solicited. Selectperson Billings moved to authorize the Solid Waste Manager to spend up to $1,300 for the floor repair and to seek additional proposals from local contractors, seconded by Selectperson Tourtelotte. The vote was 2-1 in favor. (Tourtelotte, Hobart – Billings).
g) The Manager reported due to employment obligations, Kathryn Desmond resigned form the Finance Advisory Committee. Selectperson Billings moved to accept Ms. Desmond’s resignation, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.
h) Selectperson Billings moved to approve the reappointment of Christopher Jackson to the Finance Advisory Committee effective July 1, 2010 through June 30, 2015, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.

Item 7: Consent Items

a) Assessing Agent Property Tax Supplement Number 5, Fiscal Year 2010

A. Kerina, Thomas K & Jeffrey M.; Bay Road, Bowdoinham, Maine, R09, 23-A - $842.52 Tree Growth Withdrawal Penalty – Selectperson Billings moved to approve the Tax Supplement Number 5, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.

Item 8: Consideration of FY10 Treasurer’s Warrant #31 - Accounts Payable: $26,006.80 Payroll $22,922.61
Warrant Total $48,929.41
The Board reviewed Treasurer’s Warrant #31. Selectperson Billings moved to approve FY10 Treasurer’s Warrant #31, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.


Item 9: Selectperson’s Request for Agenda Items for next meeting (July 13, 2010)

Mr. Christopher asked the Selectboard about the Contingency fund. It was his understanding that legal expenses would be charged to the Contingency Fund for FY10. The Board explained its decision to take the unexpected costs of the Server repairs, June Election costs and mediation costs from the Contingency fund and allow the legal fees to come out of the Administrative Budget that would result in an overdraft of the Administrative Budget.

Item 10: Consideration to enter into Executive Session pursuant to 14 MRSA Section 405(6)(F) discussion of confidential records as defined in Title 36, Subchapter 8 § 841 Abatement Procedures – Selectperson Billings moved to enter into Executive Session pursuant to 14 MRSA Section 405(6)(F) discussion of confidential records as defined in Title 36, Subchapter 8 § 841, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor. Selectperson Billings moved to exit from Executive Session pursuant to 14 MRSA Section 405(6)(F) discussion of confidential records as defined in Title 36, Subchapter 8 § 841, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor. There were no decisions or actions taken in Executive Session.


Item 11: Announce Future Meetings, Workshops, Events

• June 26, 2010 - Red, White & Blue Day – Mailly Waterfront Park – Fireworks!
• June 26, 2010 – ‘Cruise In – Mailly Waterfront Park
• June 27, 2010 – Concert Series begins 6:30 pm – Mailly Waterfront Park
• June 30, 2010 – Town office closes at 1:00 pm to close out the FY10 year.
• July 5, 2010 – Town office closed for July 4th celebration
• July 13, 2010 – Regular Select Board meeting

Item 12: Adjourn – Chair Hobart adjourned the meeting at 9:34 pm.