2010-07-27 Select Board Meeting Minutes
Town of Bowdoinham
Select Board Meeting Minutes
July 27, 2010
5:30 pm: Consideration to enter into Executive Session pursuant to 14 MRSA Section 405(6)(E) consultation with legal counsel concerning pending or contemplated litigation.
Selectperson Billings moved to enter into Executive Session pursuant to 14 MRSA Section 405(6)(E) consultation with legal counsel concerning pending or contemplated litigation. Selectperson Billings moved to exit from Executive Session pursuant to 14 MRSA Section 405(6)(E) consultation with legal counsel concerning pending or contemplated litigation. No actions or decisions were made in Executive Session.
Residents Present: Bradley Meads, Kevin Prout, Pamela Ross, Bruce Ross, Dick Leighton, Theresa Turgeon, Bob Kane, George Christopher, Dotty Baker, Matt Ross, Stewart Burrell, Joan Smith, John Edgecomb, Sonny Uhle
Item 1: Call the meeting to order – Chair Hobart called the meeting to order. All members were present: Chair Hobart, Selectperson Billings, and Selectperson Tourtelotte.
Item 2: Consideration of the minutes from July 13, 2010 Regular Select Board meeting – The Board reviewed the minutes. Selectperson Tourtelotte moved to approve the minutes, seconded by Selectperson Billings. The vote was 3-0 in favor.
Item 3: Comments from the Public – Resident George Christopher asked if the openings for Town Committee positions had been advertised. The Board stated that the Committee Openings were published in Friday, July 23, 2010 edition of the Times Record. Resident Bob Kane asked about the status of the Personnel Policy. The Board reported that the Personnel Policy will be posted on the Town’s website by August 4, 2010.
Item 4: New Business
a) Review Bid Document for Winter Road Maintenance – Public Works Director Kevin Prout presented the Board with two options:
Option 1: Go out to bid for the 16.12 miles of roads that the town currently does not maintain.
Option 2: Have the Town take over all of winter road maintenance for all of the Town owned roads at an estimated cost savings of $44,401.80
The Board reviewed the two options. Selectperson Tourtelotte expressed concern over the Town taking over the 16.12 miles previously contracted out. He asked why the Public Works Director believed he could take on the additional 16.12 miles without more equipment. Mr. Prout responded by showing that the Town of Bowdoinham currently plows on average 8 miles of road per truck while other towns in the vicinity plow up to 12 miles per truck. Chair Hobart stated that it is not unusual for towns to have routes with up to 12 or more miles per truck. Mr. Prout stated that the routes for the trucks would change in order to incorporate the additional miles and that there would be longer time needed to complete each route. However, it was Mr. Prout’s belief that the Town could absorb the additional mileage. Mr. Prout also stated that the Town would have to lease a loader for 5 months at a cost of $8,840 which was calculated into the savings. Selectperson Billings asked if it was feasible to contract out the smaller roads that extend off the Post Road saving the Town the additional travel miles up the Post Road since the State plows the Post Road. There was further discussion that perhaps the Town of Richmond would be open to contracting with Bowdoinham to do Bowdoinham’s end of the Dingley Road or that the Town of Bowdoinham could exchange with the Town of Richmond Bowdoinham’s end of Dingley Road for Richmond’s end of Carding Machine, Ridge and White Road. Selectperson Tourtelotte stated that he still had reservations about the Town taking on additional roads by extending the plow routes. Selectperson Billings moved to authorize the Town Manager to develop bid specifications for winter maintenance of Pratt, Spear, Blanchard, Dingley and Hornbeck, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.
b) Review Bid Document for Ditching & Culvert Replacement – The Board reviewed the bid document. Public Works Director Kevin Prout stated that he was recommending that the proposed work go out to bid as the Public Works Department had been understaffed since May with the resignation of one of its employees. He was therefore concerned that the PW Department would not be able to complete as scheduled the summer work plan. Selectperson Billings moved to approve the bid document for Ditching & Culvert Replacement, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.
c) NIMS Compliance Requirements for Town Elected Officials – The Manager summarized the NIMS course requirements for the Selectboard in order for the Town to be NIMS compliant. The Town will not be eligible for FEMA grant money unless the Town is NIMS compliant. The Board agreed to take the necessary courses either online or through the regional vocational school as offered by the Sagadahoc Emergency Management Department.
Item 5: Old Business - none
Item 6: Town Manager’s Report
• Farmer’s Market – The Manager reported that this year’s Farmer’s Market is a big success with more farmers than ever thanks to the efforts of Market Coordinator Mary Hussey Stride. At last week’s market there were 8 vendors represented.
• In May Kevin Prout and the Manager wrote to the Maine National Guard with ideas for training projects. The Manager reported that she had received a call that one or all of our projects had been accepted. The proposed projects included constructing a 24’x24’ wood framed garage/storage building for the Recreation Department as well as transporting and placing 2,000 yards of gravel on our gravel roads.
• On Friday August 2nd the town office and public works staff are staying after hours to remove all of the furniture from the central office area in order to remove the old carpet in preparation for the new carpet installation on Saturday, the 3rd. The carpet was purchased from C&S Flooring. Chris Peck is the owner of the company and a Bowdoinham resident.
• Liens will be placed this Friday on all unpaid FY10 property taxes representing 88 bills and $107,875.45
Item 7: Consent Items -none
Item 8: Consideration of FY10 Treasurer’s Warrant #5 - Accounts Payable: $39,609.33 Payroll: $15,161.11
Warrant Total $54,770.44
The Board reviewed Treasurer’s Warrant #5. Selectperson Billings moved to approve Warrant #5, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.
Item 9: Selectperson’s Request for Agenda Items for next meeting (August 10, 2010)
Item 10: Announce Future Meetings, Workshops, Events
• August 10 @ 6:30 pm – Select Board Meeting
• August 14 @ 10 am to 2 pm – Ducks Unlimited at Mailly Park
• August 24 @ 6:30 pm – Select Board Meeting
Item 11: The Chair adjourned the meeting at 7:30 pm.