2010-09-14 Select Board Meeting Minutes

Town of Bowdoinham
Select Board Meeting Minutes
September 14, 2010


5:30 pm – Consideration to enter into Executive Session pursuant to 1 M.R.S.A. section 405(6)(E) consultation with legal counsel concerning the Board's legal rights and responsibilities. Selectperson Billings moved to enter into Executive Session pursuant to 1 M.R.S.A. section 405(6)(E), seconded by Selectperson Tourtelotte. The vote was 3-0 in favor. Selectperson Billings moved to exit from Executive Session pursuant to 1 M.R.S.A. section 405(6)(E), seconded by Selectperson Tourtelotte. The vote was 3-0 in favor. Chair Hobart stated that no decisions or actions were taken in Executive Session.


Select Board Regular Meeting
6:30 pm

Residents: Bruce Ross, Pam Ross, Matt Ross, Joan Smith, Dale Mosher, David Berry, Dick Leighton, George Christopher, Bob Kane, Stewart Burrell, Lynn Spiro, Darragh Ferranti, Ed Ferranti, Elaine Diaz, Kevin Prout, Dotty Baker, Tom Walling,

Non residents: Nicole Briand, Ron Beal


Item 1: Call the meeting to order – Chair Billings called the meeting to order at 6:30 pm. All members were present: Chair Billings, Selectperson Billings and Selectperson Tourtelotte.

Item 2: Consideration of the minutes from August 24, 2010 and September 7, 2010. Selectperson Tourtelotte moved to approve the minutes of August 24, 2010 and the minutes of September 7, 2010, seconded by Selectperson Billings. The vote was 3-0 in favor.

Item 3: Comments from the Public – George Christopher asked if Beechnut Road was going to be part of the plowing contract. The Board stated that Beechnut Road is a private road and therefore not plowed by the Town.

Item 4: New Business

a) Meeting with Ron Beal, Assessing Agent for Town of West Bath – The Manager introduced Mr. Beal to the Board. Currently Mr. Beal is the Assessing Agent for the Town of West Bath and expressed interest in becoming the Town of Bowdoinham’s Assessing Agent with the departure of Jim Phillips. Mr. Beal gave a brief summary of his work and public service experience. Selectperson Billings moved to hire Mr. Beal as the Select Board’s Assessing Agent, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.

b) Solid Waste Committee Report – Dale Mosher. Committee member Dale Mosher reported on the work to date. He also reported that he had calculated the costs associated with the Town’s trash disposal and recycling program based on the average user traveling 2.5 miles per trip with 62 trips per year at .50/mile. Mr. Mosher reported that members of the Committee had visited other town facilities to learn about other options of handing solid waste.

c) Consideration to place on November 2 referendum ballot the following article: To see if the Town will vote to increase the size of the Bowdoinham Board of Selectmen from 3 to 5 members, effective beginning with the next annual municipal election, and for transition purposes relating to the staggering terms, to elect 1 of the 2 additional members for an initial term of 2 years.

Explanation: This article assumes that it will be approved at a town meeting or election held at least 90 days before the 2011 annual meeting at which it is intended to take effect (see 30-A M.R.S.A. Section 2526(4)(A)(1)). It also assumes that members are and will continue to be elected for 3-year staggered terms

d) Consideration to place on November 2 referendum ballot the following article: Shall an Ordinance entitled Annual Municipal Elections Ordinance for the Town of Bowdoinham that changes the date of the annual municipal election from June of each year to the first Tuesday following the first Monday in November pursuant to 30-A M.R.S.A. Section 2525 be enacted?

e) Consideration to place on November 2 referendum ballot the following article: Shall an Ordinance entitled Bowdoinham Property Assessed Clean Energy (“PACE”) Ordinance be enacted that establishes a PACE program so that owners of qualifying property can access financing for energy saving improvements to their properties financed by funds awarded to the Efficiency Maine Trust under the Federal Energy Efficiency and Conservation Block Grant (EECBG) Program and by other funds available for this purpose, and to enter into a contract with the Trust to administer functions of its PACE program?

The Board discussed agenda items c through e collectively. Selectperson Tourtelotte stated that he had no issues with bringing the initiatives to the voters. Selectperson Billings noted that since none of the articles had a monetary amount attached to them, a Board recommendation was not required as part of the Warrant. The Board agreed not to include recommendations to the Warrant articles. Selectperson Billings moved to approve items c through e on the November 2 ballot, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor. The Board signed the Special Town Meeting Warrant for November 2nd as presented by the Manager.

f) Road Paving Update – Kevin Prout, Public Works Director – Mr. Prout reported on the road work completed thus far. He reported that the work is within cost estimates. Approximately 1,600 tons of paving has been used to date leaving 900 tons for Cemetery Road. Mr. Prout also reported that 1,200 yards of fill has been removed from Cemetery Road and approximately 1,000 yards of gravel placed. Selectperson Tourtelotte asked if Crooker was doing the roadside curbing. Mr. Prout reported that Crooker’s price for curbing was $9/foot and that Hagar’s price was $7/foot so therefore Hagar was going to do the curbing. Mr. Prout also reported on the gravel road work; Brown’s Point, Center’s Point and Wallentine Road have been completed and approximately 1,000 yards of gravel has been placed on the three roads.

 

 

g) Planning Update (Sidewalks, Route 24) – Nicole Briand, Planner.

• Sidewalks: Ms. Briand reported that there will be a public meeting on September 22nd at 6:30 pm to discuss the preliminary design of the sidewalks with Rob Prue of Pine Tree Engineering.

• Route 24 Scoping Project – Ms. Briand reported that MDOT is proposing that a portion of Route 24 (Topsham Town Line to Browns Point Road) be considered as a project candidate for MDOT’s next work plan. The proposed project includes Topsham Town line to Wallentine Road – 11-ft travel lines as currently exist with 3-ft shoulders as exist in Topsham; Wallentine Road to the Cathance River Bridge – 11-ft travel lines with sidewalk and shoulders; Cathance River Bridge to Ridge Road - 11-ft travel lines with sidewalk and shoulders; and Ridge Road to Browns Point Road - 11-ft travel lines and shoulders. She reported that the Town should know within the next two months if this proposed project makes in on the MDOT work plan. Construction will be dependent upon available funding.

• Community Advisory Committee - Ms. Briand stated that the Community Development Advisory Committee had met and the following officers were selected: Lynn Spiro, Chair; Brian Smith, Assistant Chair; and Helen Fox, Secretary. Ms. Briand submitted a draft of the Committee’s bylaws for the Selectboard review. Selectperson Billings expressed concern over the stated Purpose; specifically the wording, “in implementing plans”. He stated that the purpose of the Committee is to “review and advise” and not to direct staff. Ms. Spiro was in attendance and stated that the Committee would return to the Board’s next meeting with revised bylaws. Ms. Briand asked the Board if it is was appropriate for the Committee to review the TIF budget. Selectperson Billings stated that it was his opinion that reviewing the budget to get an understanding of how the TIF budget has been developed and spent with the purpose of going forward was appropriate.

h) Consideration to appoint Tom Walling as a member to the Finance Advisory Committee for the time period September 15, 2010 through June 30, 2012.
Selectperson Tourtelotte moved to appoint Tom Walling as a member of the Finance Advisory Committee for the time period of September 15, 2010 through June 30, 2012, seconded by Selectperson Billings. The vote was 3-0 in favor.

i) Consideration to appoint Matthew Ross as an alternate member to the Finance Advisory Committee for the period September 15, 2010 through June 30, 2013. Selectperson Billings moved to appoint Matthew Ross as an alternate member of the Finance Advisory Committee for the time period of September 15, 2010 through June 30, 2012, seconded by Selectperson Billings. The vote was 3-0 in favor

Item 5: Old Business – There was no Old Business

Item 6: Town Manager’s Report

• ConnectME - The Manager reported that grants through Efficiency Maine’s ConnectME program are available to extend broadband to rural areas. She explained that a pre-application letter is due September 17 with a full application due at the end of October. A partner to help offset the cost of the local match is needed and Comcast has been approached. She stated that the award is up to $100,000 which can pay up to 50% of the total cost. The Manager explained that it was the staff’s recommendation to apply for a $100,000 grant with the remaining estimated amount of $240,000 to extend cable to River and Carding Machine Roads to be paid by Comcast ($140,000) and the Town ($100,000). She further stated that should Comcast decide not to partner with the Town, look Fairpoint will be approached. Selectperson Billings suggested that staff simultaneously approach Fairpoint given the Town’s experience with Comcast. The Board approved going ahead with the pre-application letter.
• Expenses and Revenues to date – The Manager provided the Board with Expenses and Revenues to date.
• Audit – The Manager reported that Smith & Associates will be conducting an audit on the FY10 financials on September 20 and 21. She also stated that the Finance Advisory Committee will begin meeting on Thursday, September 30th.
• Cable Committee – The Manager reported that thus far three residents have expressed interest in serving on the committee.

Selectperson Tourtelotte asked the Manager why she had not yet asked Sylvia Edmondson and Kathy Tome to work on the November election given that they have completed election training and why the Manager was asking another resident to work on the election who had not yet been trained. He stated that the cost of training should be considered in the Manager’s decision. The Manager stated that while she intended to have Ms. Edmondson work on the election, she had not yet called her. She further stated that after the June election she and Ms. Edmondson had discussed the November election. The Manager reported that given Ms. Edmondson and Ms. Tome’s limited time availability to work on the election, she had also asked Theresa Turgeon to also work on the election with them.

Item 7: Consent Items

A. Assessing Agent Property Tax Abatements & Supplements for the following:

Abatements for FY2011

#1 - Jacques, Gary – 1109 Post Road, R03-053-003-ON, Mobile Home assessed to wrong person - $139.12 Selectperson Billings moved to approve Abatement #1, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.

#2 – Billings, Daniel – 5 Richards Lane, R02-049-A, Parcel merged (location Millay Road) - $692.64 Selectperson Tourtelotte moved to approve Abatement #2, seconded by Chair Hobart. The vote was 2-0-1 in favor. (Selectperson Billings recused himself due to a conflict of interest.)


#3 – Kelley, Erla B & Alan P, 73 Hendricks Lane, Southport, Maine, R10-019-001, Property assessed without Farmland discount (location Brown’s Point Road) - $6,683.68 Selectperson Tourtelotte moved to approve Abatement #3, seconded by Selectperson Billings. The vote was 3-0 in favor.


#4 – Babb, Pamela S (Life Tenant), - 475 River Road, R07-047 – No mobile home on site - $159.84 Selectperson Tourtelotte moved to approve Abatement #4, seconded by Selectperson Billings. The vote was 3-0 in favor.


#5 – Atwood, Gary N & Luann M, 55 Muddy River Lane, R09-010 – Homestead Exemption omitted - $135.12 Selectperson Billings moved to approve Abatement #5, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.

Supplements for FY2011

#1 – Jacques, Todd (Heirs), Jacques, Shana – 1109 Post Road, R04-053-003 ON - $139.12 Selectperson Billings moved to approve Supplement #1, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.

Item 8: Consideration of FY10 Treasurer’s Warrant #13 - Accounts Payable: $150.00

Treasurer’s Warrant #14 – Accounts Payable: $213,439.40
Payroll: $ 15,257.84
Warrant Total $ 228,697.24

Selectperson Tourtelotte moved to approve Treasurer’s Warrant #13 and #14, seconded by Selectperson Billings. The vote was 3-0 in favor.

Item 9: Selectperson’s Request for Agenda Items for next meeting (September 28, 2010) –

November Election Update

Item 10: Announce Future Meetings, Workshops, Events

• September 22 @ 6:30 pm – Sidewalk Project meeting
• September 23 @ 6:30 pm – Finance Advisory meeting
• September 28 @ 6:30 pm – Regular Select Board meeting

Item 11: Adjourn – The Chair adjourned the meeting at 8 pm.