2010-08-10 Select Board Meeting Minutes


Town of Bowdoinham
Select Board Meeting Minutes
August 10, 2010

Residents in attendance: Dick Leighton, Kevin Prout, Pam Ross, Bruce Ross, Ed Ferranti, Stewart Burrell, Bradley Meads, George Christopher, Bob Kane, Theresa Turgeon, Matthew Ross, Dotty Baker, and Lynn Spiro

Nonresidents: Clint Cote

Item 1: Call the meeting to order – The Chair called the meeting to order at 6:30 pm. All members were present: Chair Hobart, Selectperson Tourtelotte, and Selectperson Billings

Item 2: Consideration of the minutes from July 27, 2010 Regular Select Board meeting – The Board reviewed the minutes. Selectperson Tourtelotte moved to approve the minutes, seconded by Selectperson Billings. The vote was 3-0 in favor.

Item 3: Comments from the Public – Mr. Clint Cote asked to speak regarding the questions that had arisen at a previous Select Board meeting regarding the price he charged the Town for bush hogging the area around the Public Works garage and at the Recreation Fields. He stated that he takes pride in his workmanship and that the area that he cut was difficult terrain and that it took two tractors to do the work properly. He also pointed out that many of his family members live in Bowdoinham, that he grew up in Bowdoinham, and that his father pays taxes in Bowdoinham. He further stated that he believed his price to be a fair one and that he was not trying to take advantage of the town. Chair Hobart commented that he had looked at the job done at the Public Works area and that he thought Mr. Cote had done a very good job. Selectperson Tourtelotte agreed and added that he wanted the process to be a fair one and allow other people who bush hog to have an opportunity to bid on the work. Selectperson Billings added that it was the Board’s role to ask questions and to review expenditures. He stated that he appreciated Mr. Cote coming to the meeting and explaining the bill.

Item 4: New Business

a) Review of Revised Personnel Policy – Chair Hobart asked the Board for final comments on the proposed policy. Selectperson Tourtelotte asked about the Town-owned computers and whether use of the computers by employees for non-town use added any liability to the Town. He questioned whether there needed to be a more detailed policy on internet usage. Selectperson Billings stated that while he understood Selectperson Tourtelotte’s concern, he was not in favor of banning non-town usage by employees especially during after hours or lunch breaks. Selectperson Billings added that the use of the computers was similar to the use of the town’s phone system. Resident Bob Kane stated that the proposed policy is an improvement of the existing policy but requested that the Board send the policy to independent legal council for final review. He suggested Attorney Cliff Goodall. Chair Hobart stated that while he appreciates Mr. Kane’s comments and the input that he has made on the policy, the Town would not incur any further legal costs on the Personnel Policy. The Board decided that a separate Internet/Social Media Policy should be drafted for the Board’s approval. Selectperson Billings moved to approve the proposed Personnel Policy, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.

b) Appointments to the Community Development Advisory Committee – The Board reviewed the candidates for appointment to the Committee: Steve Bunn, Dean Beckwith, Tony Cox, Helen Fox, Lee Parker, Brian Smith, Lynn Spiro, and Amy Simonds. The Board discussed the merits of having 5 or 7 members on the Committee. After discussion, the Board decided to appoint 7 members to the Committee using the alphabetical order of the appointee’s last names to determine term length. Selectperson Billings moved to approve Dean Beckwith and Steve Bunn to a one-year term; Tony Cox and Helen Fox to two-year terms; and Lee Parker, Brian Smith and Lynn Spiro to three-year terms, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.

c) FY11 Tax Commitment - The Board reviewed the FY11 Tax Commitment as prepared by Assessor Jim Phillips. The Manager pointed out that the proposed mill rate of 14.8 remains the same as the previous two years. Selectperson Billings moved to approve the 2010 Municipal Evaluation Return and Assessors Certificate setting the mill rate of FY11 at 14.8 mils per $1,000 valuation, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.

d) Contract Renewal for Roadside Trash & Recycling Pickup with Richard Plummer, Inc. The Board reviewed the contract proposed by Richard Plummer that called for an increase in the per bag pickup for trash and recycling by .05 cents. The Manager reported that the proposed contract is for a one year period pending the recommendations of the Solid Waste Committee. The past contracts have been for three year terms with the price per bag increasing by .05 cents for the first two years and no increase for the third year. The proposed contract sets the per bag fee at $1.50/bag for trash and .75 cents/bag for recycling. Selectperson Billings moved to approve the Contract with Richard Plummer, Inc. for the Roadside Trash & Recycling Pickup for the time period July 1, 2010 to June 30, 2011, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.

e) Bid award for Culvert Replacement and Ditching – The Board reviewed the bids received for Culvert Replacement & Ditching. Bids were: Goodall Landscaping - $10,000; Country Fare Landscaping - $8,400; Hagar Enterprises, Inc. - $5,495; and Watson Construction - $3,450. Selectperson Billings moved to approve the Contract with Watson Construction pending receipt of an insurance binder as required in the bid documents, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.

Item 5: Old Business – There was no Old Business.

Item 6: Town Manager’s Report -

a) The Manager reported that the Select Board completed the required NIMS training.
b) Expenses & Revenues Report – The Manager reported on the Expense and Revenues for July 2010.
c) PACE Program – The Manager gave a report on the PACE program established by Efficiency Maine. A presentation by Dana Fischer of Efficiency Maine on the specifics of the program is scheduled for Wednesday evening, July 25 at 6:30 pm at the Coombs Municipal Building.
d) The Manager reported that the Second Baptist Church donated $400 to the Home Heating Assistance Fund.
e) Property Tax Bills will be prepared by the town office staff and not by a subcontractor saving approximately $500 to the Town. Bills will be sent out in the next week.
f) In response to inquiries from residents on the work being conducted in town by Comcast, the Manager reported that Comcast is upgrading its lines in existing customer areas and not extending its lines to un-served areas.

Item 7: Consent Items –There were no consent items.

Item 8: Consideration of FY10 Treasurer’s Warrant #8 - Accounts Payable: $244,026.66 Payroll: $15,650.21
Warrant Total: $259,676.87

The Board reviewed Treasurer’s Warrant #8. Selectperson Billings moved to approve Treasurer’s Warrant #8, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.

Item 9: Selectperson’s Request for Agenda Items for next meeting (August 24, 2010) –

Cable TV Committee
Old Fire Station
Municipal Election Date & Selectboard membership number

Item 10: Announce Future Meetings, Workshops, Events

• August 10 @ 6:30 pm – Select Board Meeting
• August 14 @ 10 am to 2 pm – Ducks Unlimited at Mailly Park
• August 24 @ 6:30 pm – Select Board Meeting
• September 11 – Celebrate Bowdoinham
• September 14 @ 6:30 pm – Select Board Meeting

Item 11: Adjourn – The Chair adjourned the meeting at 7:50 pm.