2011-02-01 Select Board Meeting Minutes


Town of Bowdoinham
Select Board Minutes
Regular Meeting
February 1, 2011

 

Present:  Dick Leighton, Bruce Ross, Pamela Ross, Stewart Burrell, Dotty Baker, Sonny Uhle, Peter Sullivan, and Kathy Durgin-Leighton

Item 1:  Call the meeting to order – The Chair called the meeting to order at 6:30 pm. All members were present:  Chair Hobart, Selectperson Billings and Selectperson Tourtelotte.

Item 2:  Consideration of the minutes from December 21, 2010 and January 13, 2011 – The Board reviewed the minutes.

Selectperson Billings moved to approve the minutes of December 21, 2010, seconded by Selectperson Tourtelotte. The motion passed 3-0 in favor.

Selectperson Tourtelotte moved to approve the minutes of January 13, 2011, seconded by Chair Hobart. The motion passed by 2-0-1 (Selectperson Billings was not at the January 13, 2011 meeting)

Item 3:  Comments from the Public – Selectperson Billings thanked the town for the cards and flowers he received upon the passing of his mother.

Item 4:  New Business

a) Consideration to accept recommendation of Community Development Advisory Committee to sell the old fire station (building only) through a bid process – Lynn Spiro, CADC Chair – Lynn Spiro was not in attendance due to unforeseen circumstances and no other committee members were in attendance. Ms. Spiro emailed the recommendations from the CADC Committee prior to the meeting (see attached). Selectperson Billings stated that he remains convinced that the town should not be in the real estate business and was concerned that if the town sells only the station now, there is an assumption that the town will keep the land. In addition, he stated that he is not convinced that the land is more valuable minus the station without first putting the station and land on the market. The Board discussed the merits of selling the station now to see if there was any interest in the building versus selling the land and station together at a later date.
Selectperson Billings moved to authorize the town manager to list only the fire station for sale, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor

b) Consideration to close lower Main Street from intersection of Rt. 125 and Rt. 24 to Railroad crossing on June 25, July 30 & August 27 for the purpose of Cruise Ins as sponsored by Town Landing Restaurant – Lynn Spiro, Town Landing Restaurant –
Selectperson Tourtelotte moved to close lower Main Street for the purpose of the Cruise Ins on June 25, July 30, and August 27, seconded by Selectperson by Billings. The vote was 3-0 in favor.

c) Site Plan Review Tier II Application – 6 & 9 Main Street, Fred Haer – The Board reviewed the application and saw no adverse impact on town services as a result of the application.

d) Consideration to accept donation of $1,000 from Ethel Chandler estate on behalf of Ridge Road Cemetery Association – Selectperson Tourtelotte moved to accept the $1,000 donation, seconded by Selectperson Billings. The vote was 3-0 in favor.  The Board discussed the Tourtelotte/Billings 3-0 in favor. The Board discussed the procedure to bring to town meeting a warrant article authorizing the town to accept ownership of the Ridge Road Cemetery as well as the Certificate of Deposit at the Savings Bank of Maine that is currently valued at $23,376.83 and due to mature on January 6, 2012. The Board noted the following:
1. The Ridge Road Cemetery Association signed a document on August 23, 2009 requesting transfer of ownership from the Association to the Town of Bowdoinham along with the CD held at the Savings Bank of Maine
2. The Town is obligated to care for the burial grounds of veterans
3. The Ridge Road Cemetery Association dissolved and is no longer in existence.

Given the above:

Selectperson Billings moved to direct the Town Manager to draft an appropriate warrant article for the June Annual Town Meeting to accept ownership of the Ridge Road Cemetery along with the Certificate of Deposit, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.

e) Consideration to enter into a Property Assessed Clean Energy (PACE) Program Agreement with the Efficiency Maine Trust – Selectperson Billings moved to authorize the Town Manager to enter into an agreement with the Efficiency Maine Trust, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.

f) Consideration to reappoint Pamela Ross as the Registrar of Voters effective February 1, 2011 through January 1, 2013. -  Selectperson Billings moved to reappoint Pamela Ross as the Registrar of Voters effective February 1, 2011, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.

g) Cable/Broadband Update – Theresa Turgeon – Tabled for the next meeting

h) Foreclosed Properties – The Board reviewed the following properties that went into automatic foreclosure on January 24, 2011 for failure to pay property taxes committed on July 29, 2008.

1. Acct 1375 – R03-28-A – Selectperson Tourtelotte moved to sell the property back to the owners through a Quit Claim Deed provided all taxes are paid in full including all fees, interests and related costs consistent with the Board of Selectmen’s written policy, seconded by Selectperson Billings. The vote was 3-0 in favor.
2. Acct 614 – R06-027-T-006 – (1974 mobile home only) – Selectperson Billings moved to sell the property back to the owner via Bill of Sale for the outstanding 2009 taxes, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.  

Item 5:  Town Manager’s Report

a) Employee Health Benefit Allotment – The Manager provided the Board with information regarding the Employee Health Benefit Allotment. Selectperson Billings moved to increase the monthly health benefit allotment beginning March 1, 2011 to $864.52/month, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.
b) The Town Manager announced that the Maine Army National Guard has accepted as a training project the construction of a 24’x24’ garage for the Recreation Department. 
c) The Town Manager presented the December expense and revenue reports
d) As requested by the Finance Advisory Committee, the Town Manager shared with the Board an analysis done on the following stipend positions:  ACO officer, EMS director, Cemetery Sexton, Harbor Master, and Health Officer. While no recommendation has been made, the information shows the duties, responsibilities, training requirements, authorization, pay, hours worked, etc. to assist in determining appropriate pay for each position.
e) Browntail moth update – The Town Manager stated that according to the most survey done by the Maine Forestry Department, the Browntail moth is expected to be severe in the area along Route 24 south of the village to the Topsham town line.
f) Removal of old boiler from town office – The Town Manager reported that as a result of the Energy Committee, the unused coal boiler was removed from the boiler room to allow for better access to the existing boiler.

Item 6:  Consent Items - none

Item 7:  Consideration of FY10 Treasurer’s Warrant #37 – Accounts Payable: $38,128.97                    

Payroll: $20,018.00            

Warrant Total: $58,146.97

The Board reviewed Warrant #37. Selectperson Billings moved to approve the Warrant, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.

Item 8:  Selectperson’s Request for Agenda Items for next meeting (February 15, 2011) –

Item 9:  Announce Future Meetings, Workshops, Events

• February 2 @ 7:00 pm – 2012 Planning Meeting – Fire Station
• February 3 @ 7:00 pm – Select Board Executive Session
• February 15 @ 6:30 pm – Regular Select Board Meeting
• Budget/Finance Meetings –

 February 17 – Rob Snow to discuss Trust Funds
 March 3 – First meeting with Department Heads
 March 17 – Meet with Department Heads
 April 14 – Final meeting with Dept. Heads & discuss overall budget
 April 28 – Finalize budget
 May 3 – Meet with Select Board
 May 10 – Public Hearing on Budget
 May 24 – Annual Town Meeting Warrant signed
 June 9 – FAC meets to discuss talking points for Town Meeting
 June 15 – Town Meeting

Item 10:  Adjourn – The Chair adjourned the meeting at 7:40 pm.