2011-02-15 Select Board Meeting Minutes


Town of Bowdoinham

Select Board

Regular Meeting Minutes

February 15, 2011



Present:  Dick Leighton, Pam Ross, Bruce Ross, Stewart Burrell, Jennifer Foley, Theresa Turgeon, Margaret Patterson, Chet Rice, Darragh Ferranti, Ed Ferranti, Chet Rice, Tom Deforeest, Mark Favreau, Joan Smith, Dotty Baker, George Christopher, Tom Walling



Non Residents:  Lori-Anne Wilson, Wayne Smith – Smith & Associates


Item 1:  Call the meeting to order – Chair Hobart called the meeting to order at 6:30 pm. All members were present:  Chair Hobart, Selectperson Billings & Selectperson Tourtelotte


Item 2:  Consideration of the minutes from February 1, 2011 & February 3, 2011 – The Board reviewed the minutes. Selectperson Billings moved to approve the minutes of February 1, 2011, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor. Selectperson Billings moved to approve the minutes of February 3, 2011. The vote was 3-0 in favor.


Item 3:  Comments from the Public – Theresa Turgeon asked about the procedure necessary to adopt a Recall Ordinance. Selectperson Billings explained the process of drafting an ordinance and submitting it to the Board for consideration.


Item 4:  New Business


  1. FY10 Audit – Wayne Smith & Lori-Anne Wilson of Smith & Associates, CPA – Wayne presented a handout to simplify the report. Lori-Anne stated that they gave a clean opinion to the town except for the longstanding issue of missing documentation surrounding the permanent funds (trust funds). Specifically, some of the documents specifying how the funds can be spent are missing. Selectperson Billings noted that some funds were established at prior town meetings to commemorate future town anniversaries. Other funds were set up by private individuals for the perpetual care of cemeteries. Lori-Anne also stated that there were instances in which cash deposits were not deposited within the statutory timeframe of ten days.


  1. Energy Committee Update – Margaret Patterson – Ms. Patterson, Chair of the Energy Committee reported on the Committee’s recommendations for the use of the energy grant money. The Committee is specifically asking that the Town help offset some of the costs associated with insulating the Coombs Municipal Building. The Committee has $38,725 left from the two grants received and is asking the Select Board to authorize up to $7,000 to cover all recommended work. Selectperson Tourtelotte asked if the Committee was sure that the Energy Grant would cover the excavation costs. Ms. Patterson stated that Brant Miller had telephoned Efficiency Maine and had been told that it would be covered. Selectperson Billings asked about the anticipated yearly savings as a result of the work. Ms. Patterson stated that the annual estimated savings was approx. $1,000/year based on present oil prices. Selectperson Billings moved to authorize an additional $7,000 for the energy work with $3,182 of it coming from the Coombs Reserve Account, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.


  1. Cable/Broadband Committee Update – Theresa Turgeon – Ms. Turgeon updated the Board on the Cable/Broadband Committee’s work to date. She stated that the committee is dividing into two subgroups:  Cable Contract negotiations and Broadband expansion through other means. The Town Manager reported that Comcast representative Jay Somers had indicated that Comcast may be willing to extend cable on the River and Carding Machine roads in exchange for a 10 year contract with the town. Selectperson Billings stated that it was important to officially appoint members to the Cable Committee to negotiate the contract. Ed Ferranti expressed an interest on serving on the Committee.


Item 5:  Town Manager’s Report


  1. Notice of Violation – The Manager provided the Board with a copy of a Notice of Violation on a residence located at 1146 Post Road
  2. Bowdoinham News – The Manager stated that the Bowdoinham News was scheduled to go out to households at the end of February.
  3. Notice of 2ndhalf property taxes due – The Manager stated that reminder notices had been sent out.
  4. February 28th- Emergency ID badges – Fire station @ 6 pm – The Manager reported that Misty Green of Sagadahoc Emergency Management, will be at the fire station on February 28thto take photos of town officials for Emergency ID badges.


Item 6:  Consent Items - none


Item 7:  Consideration of FY10 Treasurer’s Warrant #39 – Accounts Payable:        $217,738.90                                                                                                                            Payroll:$ 19,710.62                                                                                                                 Warrant Total:$237,449.52


The Board reviewed Treasurer’s Warrant #39. Selectperson Billings moved to approve Warrant # 39, seconded by Selectperson Tourtelotte. The vote was 3-0 in favor.


Item 8:  Selectperson’s Request for Agenda Items for next meeting (March 8, 2011) –


Solid Waste Committee

Public Works Director Report

Possibility of establishing a TIF for the Maine Power Reliability tower work


Item 9:  Announce Future Meetings, Workshops, Events


  • February 16 @ 7:00 pm – 2012 meeting – Town Office
  • February 21 – Town office closed for Presidents’ Day
  • Budget/Finance Meetings –


  • February 17 – Rob Snow to discuss Trust Funds
  • March 3 – First meeting with Department Heads
  • March 17 – Meet with Department Heads
  • April 14 – Final meeting with Dept. Heads & discuss overall budget
  • April 28 – Finalize budget
  • May 3 – Meet with Select Board
  • May 10 – Public Hearing on Budget
  • May 24 – Annual Town Meeting Warrant signed
  • June 9 – FAC meets to discuss talking points for Town Meeting
  • June 15 – Town Meeting


Item 10:  Adjourn – The Chair adjourned the meeting at 7:53 pm.