2011-02-24 Planning Board Meeting Minutes

  

TOWN OF BOWDOINHAM

PLANNING BOARD MINUTES

February 24, 2011

Members Present:  Ellen Baum, Paul Beltramini, Paul Baines, Brent Zachau and Bill Shippen

 

Others Present:  Nicole Briand-Town Planner, Todd Woofenden, Sean Donohue-TRC, Kenneth Fortier-Power Engineers, Inc., John Titus-Burns & McDonnell, and Lloyd Hendrix-CMP

 

Item 1:              Call Regular Planning Board Meeting to Order

 

                        Baum called the meeting to order at 6:15 pm with Beltramini, Baines, and Woofenden                            being present.

 

Determine quorum and determine voting members

 

Item 2:              Consideration of January 27th Meeting Minutes

 

                        The Board reviewed the Minutes and made two changes.  Beltramini made a motion to                             approve the Minutes as amended.  Baines seconded the motion and all voted in favor.

 

Item 3:              Annual Ordinance Review

 

The Board discussed the questions that Woofenden had emailed to them regarding the proposed revisions to the Land Use Ordinance. The Board discussed final changes for the Public Hearing. 

 

Zachau and Shippen arrived at 6:55 pm.

 

Item 4:              New Business

 

Subdivision Amendment Application – Daniel McKenna

Quarry Hill Subdivision

Pond Road, Tax Map R02, Lots 64-1, 64-2, 64-3, and 64-4

The applicant is requesting a waiver of the requirement for underground utilities.

 

Mr. McKenna stated that he is requesting a waiver from the underground utilities requirement, due to the cost of underground power.  Mr. McKenna stated that he needs three poles to get utilities to the subdivision because there are four poles already existing from Pond Road to the cell tower.  The Board reviewed the application and determined that they did not need any additional information. 

 

Baum closed the Planning Board meeting and opened the public hearing.  Mr. Woofenden read the applicable section of the Land Use Ordinance and asked what the purpose of this standard in the ordinance.  Is it just based on visual impact?  Or is it there because the costs of underground power are lower in the long run due to maintenance and power outages?  The Board agreed that they should review this standard and revise it.

 

Baum closed the public hearing and opened the Planning Board meeting.

 

Zachau made a motion to approve the waiver request.  Baines seconded the motion and all voted in favor.

 

Site Plan Review and Shoreland Zoning Application –

Central Maine Power Company

Tax Map R10, Lot 16

The application is for the construction of a set of transmission towers and poles, in order to separate the two existing 345 kV transmissions lines onto separate towers/poles. 

 

Present to represent the application were Sean Donohue from TRC, Kenneth Fortier from Power Engineers, Inc., John Titus from Burns & McDonnell, and Lloyd Hendrix from CMP.  Mr. Donahue presented a powerpoint presentation to give an overview of the project.

 

The Board reviewed the application for completeness.

 

Site Plan Review

 

 

All applications for site plan review must contain the following information:

 

  1. a fully executed and signed copy of the application for development review;

Submitted

  1. evidence of payment of the application and technical review fees; and

$500 SPR application fee has been paid.  The technical review fee has not been paid.

  1. Eleven (11) copies of written materials plus eleven (11) sets of maps or drawings. The maps or drawings must be at a scale sufficient to allow review of the items listed under approval criteria:

11 copies of everything has been submitted, except for the deeds and easements; two copies have been submitted.. Beltramini made a motion to grant the waiver for submitting 11 copies of the deeds & easement binder.  Zachau seconded the motion and all voted in favor.

  1. forty (40) feet to the inch is preferred, but in no case shall the scale exceed one hundred (100) feet to the inch for that portion of the tract of land being proposed for development.

100 scale plans have been submitted, but they are difficult to read.  The Board agreed that they may need a larger scale map for some of the more detailed areas.

  1. General Information.

 

  1. record owner's name, address, and phone number and applicant's name, address and phone number, if different.

Submitted.

  1. the location of all required building setbacks, yards, and buffers.

Shippen made a motion to waive this requirement as long as the applicant provides the Board with a list of the proposed towers that will be within the 100-ft setback.  Baines seconded the motion and all voted in favor.

  1. names and addresses of all property owners within two hundred (200) feet of any and all property boundaries.

Submitted.

  1. sketch map showing general location of the site within the municipality based upon a reduction of the tax maps.

Submitted.

  1. boundaries of all contiguous property under the total or partial control of the owner or applicant regardless of whether all or part is being developed at this time.

Submitted.

  1. the tax map and lot number of the parcel or parcels on which the project is to be located.

Submitted.

  1. a copy of the deed to the property, an option to purchase the property or other documentation to demonstrate right, title or interest in the property on the part of the applicant.

Submitted.

  1. the name, registration number and seal of the person who prepared the plan, if applicable.

Not applicable.

  1. cost of the proposed development.

Submitted.

  1. evidence of the applicant's financial capacity to complete it. This evidence should be in the form of a letter from a bank or other source of financing indicating the name of the project, amount of financing proposed or available, and individual's or institution's interest in financing the project or in the form of a letter from a certified accountant or annual report indicating that the applicant has adequate cash flow to cover anticipated costs.

Submitted.

  1. evidence of the applicant's technical capability to carry out the project as proposed.

Submitted.

  1. Existing Conditions Plan including the following:

 

  1. zoning classification(s), including overlay and/or subdistricts, of the property and the location of zoning district boundaries if the property is located in two (2) or more zoning districts or subdistricts or abuts a different district.

Submitted.

  1. the bearings and length of all property lines of the property to be developed and the source of this information.

Shippen made a motion to waive the requirement as long as the applicant provides the Board with the Section Plans for the corridor.  Baines seconded the motion and all voted in favor.

  1. location and size of any existing sewer and water mains, culverts and drains, on-site sewage disposal systems, wells, underground tanks or installations, and power and telephone lines and poles on the property to be developed and on abutting streets or land that may serve the development and an assessment of their adequacy and condition to meet the needs of the proposed use. Appropriate elevations must be provided as necessary to determine the direction of flow.

The applicant stated that they would request a waiver.

  1. location, names, and present widths of existing public and/ or private streets and rights - of-way within or adjacent to the proposed development.

Submitted.

  1. The location, dimensions and ground floor elevation of all existing buildings on the site.

Baines made a motion to waive the requirement.  Shippen seconded the motion and all voted in favor.

  1. the location and dimensions of existing driveways, parking and loading areas, walkways, and sidewalks on or immediately adjacent to the site.

Locations are shown on the 2003 orthophoto plans. 

  1. location of intersecting roads or driveways within two hundred (200) feet of the site.

Submitted.

  1. the location of open drainage courses, wetlands, stonewalls, graveyards, fences, stands of trees, and other important or unique natural areas and site features, including but not limited to, floodplains, deer wintering areas, significant wildlife habitats, scenic areas, habitat for rare and endangered plants and animals, unique natural communities and natural areas, sand and gravel aquifers, and historic and/ or archaeological resources, together with a description of such features.

The Board requested that the applicant state what information they providing.  A waiver should be requested for the information not being provided.

  1. the direction of existing surface water drainage across the site, and any off-site drainage facilities that will be used.

Applicant will request a waiver.

  1. the location, front view, dimensions, and lighting of existing signs.

None existing.

  1. location and dimensions of any existing easements and copies of existing covenants or deed restrictions.

Submitted.

  1. the location of the nearest fire hydrant or other water supply for fire protection.

Applicant will submit.

  1. Proposed Development Activity

 

  1. estimated demand for water supply and sewage disposal, together with the location and dimensions of all provisions for water supply and wastewater disposal, and evidence of their adequacy for the proposed use, including soils test pit data if on-site sewage disposal is proposed.

Not applicable.

  1. the direction of proposed surface water drainage across the site, and from the site, with an assessment of impacts on downstream properties.

Applicant will request a waiver.

  1. provisions for handling all solid wastes, including hazardous and special wastes, and the location and proposed screening of any on-site collection or storage facilities.

Submitted

  1. the location, dimensions, and materials to be used in the construction of proposed driveways, parking and loading areas, and walkways and any changes in traffic flow onto or off-site.

Applicant stated that this was to be determined by the contractor.  The Board requested that the applicant provide them with the procedure and process.

  1. a grading plan showing the existing and proposed topography of the site at two (2) foot contour intervals, or such other interval as the Planning Board may determine

Baines made a motion to waive this requirement.  Zachau seconded the motion and all voted in favor.

  1. proposed landscaping and buffering.

The applicant will provide.

  1. the location, dimensions, and ground floor elevation of all proposed buildings or building expansion proposed on the site.

Submitted.

  1. location of proposed signs together with the method for securing the sign.

Submitted.

  1. location and type of exterior lighting.

Submitted.

  1. the location of all utilities, including fire protection systems.

The application will revise.

  1. a general description of the proposed use or activity.

Submitted.

  1. an estimate of the peak hour and daily traffic to be generated by the project.

The application will revise.

  1. the existing and proposed method of handling stormwater runoff, erosion and sedimentation control measures, and water quality and/or phosphorous export management provisions.

Submitted.

  1. A written statement from any utility district providing service to the project as to the adequacy of the water supply in terms of quantity and pressure for both domestic and fire flows.

Not applicable.

  1. Approval Block. Space must be provided on the plan drawing for the signatures of the Planning Board and date together.

Applicant will submit on a final plan.

 

 

Shoreland Zoning

 

 

The application shall submit the following information:

 

  1. Completed application form.

Submitted.

  1. Evidence of right, title or interest in the property.

Submitted.

  1. Copy of the Town’s Assessors Property Map

Boundaries from Assessors Map are shown on the plans.

  1. Evidence of payment of application fee.

Submitted

  1. Site plan of the portion of the parcel with the shoreland zone at a scale of not more than one hundred (100) feet to the inch showing as a minimum:

Shoreland Zoning maps at 300 feet to inch, but project maps are at 100 feet.

  1. the name of the owner, north arrow, date and scale;

Submitted.

  1. the boundaries of the parcel

Submitted.

  1. the Shoreland Zone District boundary(s)

Submitted.

  1. the required shoreland setback

Shippen made a motion to waive this requirement as long as the applicant provides the Board with a list of the proposed towers that will be within the 100-ft setback.  Baines seconded the motion and all voted in favor.

  1. The major natural features of the property, including wetlands, vernal pools, streams, ponds, floodplains, groundwater aquifers, significant wildlife habitats, scenic views or areas, significant geological features, or other important natural features.

The Board requested that the applicant state what information they providing.  A waiver should be requested for the information not being provided.

  1. Location and dimensions of existing developed areas (non-vegetated areas), such as buildings, driveways, decks/patios and walkways

The location is shown on orthophoto maps from 2003.

  1. location of existing subsurface wastewater disposal system, if applicable

Not applicable.

  1. existing restrictions or easements on the site;

Submitted.  Shippen agreed to review the right, title, and interest binder.

  1. the location and size of existing utilities or improvements servicing the site;

The applicant agreed to readdress this submission requirement.

  1. proposed development including locations of buildings, impervious areas, and non-vegetated areas

Submitted.

  1. a valid plumbing permit or a completed application for a plumbing permit, including the site evaluation approved by the Plumbing Inspector, shall be submitted whenever the nature of the proposed structure or use would require the installation of a subsurface sewage disposal system.

Not applicable.

  1. Photographs of the site.

2003 orthophoto were used for the mapping.

A narrative describing how the proposed project meets the Approval Criteria in Section B below and the Performance Standards in Section D below, along with the necessary supporting evidence.

Submitted.

 

The Board asked that the additional information be submitted for the next meeting.

 

 

Item 5:              Other Business

 

                        Sign Approval Letter and Plan for Frederick Haer            

6 & 9 Main Street (Tax Map U01, Lots 069 & 071)

The application is to classify the property as a commercial complex with multiple uses for multiple businesses.

 

The Board signed the approval letter and site plan for the project.

 

Pre-Application Meeting

Shoreland Zoning Application for Amendment – Findley

598 Browns Point Road, Tax Map R10, Lot 021

The applicant is requesting an amendment to their existing Shoreland Zoning permit to increase the area in which rip-rap will be placed along the shoreline for the purposes of shoreline stabilization.

 

Zachau recused himself from the Board.  Mr. Zachau gave the Board an application package to review and asked if they would need any additional information to review the application.  The Board requested the approved plan be submitted.

 

Item 6:              Next Meetings

 

  • March 10, 2011
  • March 24, 2011

 

Item 7:              Adjourn Meeting at 9:30 pm.