2011-03-22 Select Board Meeting Minutes

 

Town of Bowdoinham

Select Board

Regular Meeting

March 22, 2011

 

Brian Hobart, Dan Billings and Doug Tourtelotte

 

Item 1:  Call the meeting to order

 

Hobart called the meeting to order at 6:35 pm.

 

Item 2:  Consideration of the minutes from March 8, 2011

 

Billings made a motion to table the Minutes to the next meeting.  Tourtelotte seconded the motion and all voted in favor.

 

Item 3:  Comments from the Public

 

No comments from the public.

 

Item 4:  New Business

 

            a. Community Development Advisory Committee update – Lynn Spiro

 

Lynn Spiro, Chair of the Community Development Community presented the Board with an update of the Committee’s work.  The Committee is continuing its work on the Bowdoinham Brochure.   The Committee met with Kaj Johansen from Down East Credit Union at their February 15th meeting regarding the future of the bank’s property.  After the meeting the Committee agreed to send a letter to Downeast Credit Union and would like the Board’s approval to submit the letter.  Billings stated that the letter was well written and he believes it captures the feeling of the townspeople.  Tourtelotte and Hobart agreed.  Billings made a motion to approve the letter, Tourtelotte seconded and all voted in favor.  Spiro stated there has been some interest in creating a new credit union and/or exploring whether or not the Town could get another bank to come to Town.  The Committee is requesting $200 to mail a survey to gauge the public’s interest in having another local bank/credit union.  Billings made a motion to authorize the Committee to spend $200 to mail a survey to the residents of Bowdionham.  Tourtelotte seconded the motion and all voted in favor.

 

b. Discussion regarding continued membership with Maine Municipal Association – Selectperson Dan Billings

 

Billings made a motion to table the discussion regarding the Town’s membership to Maine Municipal Association. Tourtelotte seconded the motion and all voted in favor.

 

c. Discussion regarding upcoming Budget – Selectperson Dan Billings

 

Billings provided the Board with an update on the budget process.  The Finance Committee has started meeting with department heads.  The municipal budget being proposed by the Town Manager is a slight decrease from last year.  The County budget has a slight increase and school budget has an increase of $50,000.  Billings stated that the Town should be able to use its fund balance for some capital projects to help with borrowing.   Billings stated that the Selectboard should review and have input on a few of the proposed changes.  The Manager is proposing a 2% pay increase for Town Staff this year; last year there were not salary increases.   The Manager is proposing to have a part-time economic development director, and reorganizing the planner/ceo budget to two budgets with a part-time planner and a part-time code enforcement officer.  The Manager has also looked into our stipend positions and how their pay compares to that of other towns.  The Board should discuss these items with the Town Manager at their next meeting.

 

d. Consideration to appoint Sally Martinez as a member of the Comprehensive Planning Committee effective March 23, 2011 through June 30, 2013.

 

Billings made a motion to appoint Sally Martinez to the Comprehensive Planning Committee. Tourtelotte seconded the motion and all voted in favor.

 

e. Consideration to appoint Thomas DeForeest as a member of the Comprehensive Planning Committee effective March 23, 2011 through June 30, 2013.

 

Billings made a motion to appoint Thomas Deforeest to the Comprehensive Planning Committee. Tourtelotte seconded the motion and all voted in favor.

 

Item 5:  Old Business

 

            a. Trust Fund Discussion

 

Billings stated that the Town has paid back the principle, but the question is whether or not they have to pay back interest.  Billings suggested that the Board could either have the Town attorney or the Attorney Generals Office look into the issue.  Hobart stated that it is important the Board make sure that there is a system in place so that this does not happen again.  Hobart stated that he was cc’d on the letter years ago, but he did not realize gravity of the situation at the time and he could not find a copy of the letter in his records.  Hobart stated that he remembers there being bounced checks but that he does not remember taking the money from the trust funds.  Hobart stated that the Town started borrowing the money to cover slow tax payments.  Billings stated that one of the problems was that the Town double counted the TIF revenue, therefore it collected less money then was planned.  Billings said that the Town did not pay back the funds for 5-6 years.  Peggy Muir asked the Board if the 2012 Fund was involved.  Billings stated that the 2012 Fund was not involved.  Money was taken from the Maxwell Cemetery and Worthy Poor Funds.  Billings stated that withdrawing money from these long term funds effect the management of those funds and that should be looked into as well.  Hobart stated that he would discuss this with the Town Attorney.

 

Item 6:  Town Manager’s Report

 

None

 

Item 7:  Consent Items

 

  1. Assessor’s Supplemental Assessment for FY11

 

            #3  Lamoreau, Shawn, Map R06-Lot 40-B, Tree Growth Withdrawal penalty -            $450.40

 

Ron Beal, Town Assessor explained that the property was split and the size of the remaining parcel is not large enough to remain in the Tree Growth program.  He assessed the penalty based on the market value of remaining land. Billings made a motion to approve the consent item.  Tourtelotte seconded the motion and all voted in favor.

 

Billings stated that the Law Court has upheld the Selectboard's decision regarding Mr. Friedman’s property.

 

Item 8:  Consideration of FY11 Treasurer’s Warrant #44 –

                                                                                    Accounts Payable:        $226,131.73

                                                                                                      Payroll:       $  18,386.75

                                                                                                                        $244,518.48

 

Tourtelotte made a motion to approve Warrant #44 for $244,518.48.  Billings seconded the motion and all voted in favor. 

 

Item 9:  Selectperson’s Request for Agenda Items for next meeting (April 12, 2011) –

 

The Board did not have any additional items for their April 12th meeting.

 

Item 10:  Announce Future Meetings, Workshops, Events

 

The Board stated that there is a special town meeting next Wednesday, March 30th at 7:00 pm. Hobart stated that he would like to have the meeting at the Community School and he would talk with the Town Attorney regarding what would be necessary to make the change.

 

Hobart stated that the Selectboard will have a meeting on Monday, March 28th at 6:30 pm to discuss a personnel issue. The meeting may be held in executive session.

 

Billings made a motion to enter executive session.  Tourtelotte seconded the motion and all voted in favor.

 

Billings made a motion to exit executive session.  Tourtelotte seconded the motion and all voted in favor.

 

Billings made a motion to except offer from Nanette Giacoma and Peter Feeney in the amount of $25,000 to purchase old fire station property including all provisions in offer Tourtelotte seconded the motion and all voted in favor.

 

The meeting was adjourned at 7:15 pm.