2011-06-28 Select Board Meeting Minutes

 

 

MINUTES

Town of Bowdoinham

Select Board Meeting

June 28, 2011 @ 6:30 p.m.

 

 

Item 1:  Call the Meeting to Order & Establishment of a Quorum

 

            Meeting called to order and quorum established by Chairman Hobart at 6:30 p.m.  All Selectmen present.  Consultant Gerrish, Interim Manager Smith, Public Works Director Prout in attendance.

 

Item 2:  Amendments to the Agenda-

 

a.         PW Director Prout would like to address the Board regarding the purchase of the approved public works vehicle.

b.         Letter of Support prepared by Planner Briand as part of a grant application to the Tony Hawk Foundation.

 

Item 3:  Comments from the Public

 

            Librarian Kate Cutko addressed the Board regarding two different subjects:

a.         The Summer Reading program is “One World-Many Stories”.  As part of the program, there are 16 signs posted in front of buildings throughout town with the Spanish and French spelling of the name of the buildings (i.e. church, town hall, library, etc)  These signs  are scheduled to remain for a month weather permitting.

b.         Librarian Cutko inquired when the construction of the new wheelchair ramp will begin.  The Board advised that bids have been requested for the design and construction of the ramp and will close on July 6, 2011.  It is anticipated the bid will be awarded on July 12, 2011.

 

Citizen comments:

Several citizens voiced their passion regarding Bowdoinham’s Recycling Program.  It was mentioned that during “visioning workshops” what people liked and wanted was the program and the barn.  It was mentioned that the recycling program needs to continue now that there are so many items now that can be recycled. There was a question on where an individual could obtain information regarding the safety of the building and safety of town employees, and if the Board would be exploring information on what it would cost to address the recycling barn building issues.  The Board advised that copies of the engineering report are available at the town office.  The Board stated that costs to address the barn issues are the building owner’s responsibility.

 

 

Item 4:  Approval of Minutes:

  1. June 14, 2011
  2. June 20, 2011

Motionby Selectman Tourtelotte to approve the minutes of the June 14, 2011 and June 20, 2011.  Seconded by Selectman Billings.  Unanimously voted.

 

 

 

Item 5:  Business Items:

 

            Agenda Amendment (a) – Public Works vehicle:

            Public Works Director Prout has located a 2005 International with 30,000 original miles with a plow and dump for $68,000.  The truck is equipped with a calcium system and quick switch plow.  The vehicle is located in Vermont and PW Director Prout is requesting permission to travel to Vermont to negotiate a price and report back to the Board for approval at the July 12, 2011 meeting.  The Board has no issues with PW Director Prout negotiating a price.

 

  1. SkateboardParkLease Agreements

Motionby Selectman Billings to approve the Lease Agreement with Fred and Jill Haier for land related to the skateboard park.  Seconded by Selectman Tourtelotte.  Unanimously voted.

 

Motionby Selectman Billings to approve the Lease Agreement with Maine Department of Transportation for land related to the skateboard park.  Seconded by Selectman Tourtelotte.  Unanimously voted.

 

Motionby Selectman Billings for the Chairman of the Board of Selectmen to sign both lease agreements on behalf of the Board.  Seconded by Selectman Tourtelotte.  Unanimously voted.

 

Agenda Amendment (b) – Letter of Support – Tony Hawk grant application:

The Board signed a letter of support to be part of the application for funds from the Tony Hawk Foundation to help build the skateboard park.

 

  1. Finance Advisory Committee resignation (Jennifer Foley)

 

Motion by Selectman Billings to accept the resignation of Jennifer Foley from the Finance Advisory Committee.  Seconded by Selectman Tourtelotte.  Unanimously voted.

 

  1. Amendment to Employee Handbook/Personnel Policies (Vacation)

 

Don Gerrish advised the Board that a small amendment is needed under the current vacation portion of the personnel policy.  The original policy has an open ended date concerning carry forward of time.  By adding the phrase “on their anniversary date” it will alleviate any misunderstanding.  This change will affect one employee, but that employee will have a year to use the time up.

 

Motion by Selectman Tourtelotte to approve the amendment to Section 12. VACATIONS 12.5 Second paragraph as presented.  Seconded by Selectman Billings.  Unanimously voted.

 

  1. Committee & Department Appointments

 

Motionby Selectman Billings to appoint Brad Foley to the Biking, Walking, Paddling Group for a term of 3 years.  Seconded by Selectman Tourtelotte.  Unanimously voted.

 

Motionby Selectman Tourtelotte to appoint Mark Favreau and Ed Friedman to the Board of Appeals for a term of 5 years.  Seconded by Selectman Billings.  Unanimously voted.

 

Motionby Selectman Billings to appoint Steven Bunn to the Community Development Advisory Committee for a term of 3 years.  Seconded by Selectman Tourtelotte.  Unanimously voted.

 

Motionby Selectman Tourtelotte to appoint Brant Miller to the Energy Committee for a term of 2 years.  Seconded by Selectman Billings.  Unanimously voted.

 

Motionby Selectman Billings to appoint Brent Zachau to the Planning Board for a term of 5 years.  Seconded by Selectman Tourtelotte.  Unanimously voted.

 

Motionby Selectman Billings to appoint John Tourtelotte as Fire Chief for a term of 3 years.  Seconded by Selectman Tourtelotte.  Unanimously voted.

 

Motionby Selectman Tourtelotte to appoint Frank Connors as Cemetery Sexon for a term of 1 year.  Seconded by Selectman Billings.  Unanimously voted.

 

Motion by Chairman Hobart to appoint William Post as Town Manager, Cable Television Administrator, Emergency Management Director, General Assistance Administrator, Risk Manager, Road Commissioner, Tax Collector, and Treasurer effective July 6, 2011.  Seconded by Selectman Tourtelotte.  Unanimously voted.

 

Appointments for the Solid Waste Committee will be addressed after the Town Manager has had a chance to review.

 

  1. Amendment and Extension of Lease Agreement – Sagadahoc Recycling Company

 

The town attorney has provided an agreement and David Berry (owner of Sagadahoc Recycling Company) has agreed to the terms.   This agreement would be in effect until December 31, 2011 and provide a chance for the Town to look at what direction they would like to take.  Aside from the agreement date, everything from the previous agreement will stay the same.   Selectman Billings advised that he will be voting to extend the lease for 6-months because he feels the Town has no other option at this time.  He further stated that he would not vote in the future for any lease where a department head is the lease holder.  In the current situation he feels issues can be raised as to when the Solid Waste Manager is a town employee and when he is a landowner.

 

Motionby Selectman Tourtelotte to approve the 6 month lease agreement.  Seconded by Selectman Billings.  Unanimously voted.

 

  1. Amendment and Extension of Lease Agreement – Richard Plummer & Son, Inc.

 

The town attorney has provided an agreement and Richard Plummer & Son, Inc has agreed the terms.  This agreement would be in effect until December 31, 2011 and provide a chance for the Town to look at what direction they would like to take.  Aside from the agreement date, the other change from the previous agreement will be an increase of $0.05 from $1.50 to $1.55 for solid waste bags.  The recycling price will remain the same.

 

Motion by Selectman Billings to approve the 6 month lease agreement.  Seconded by Selectman Tourtelotte.  Unanimously voted.

 

 

 

  1. Discussion concerning the electric pallet truck at the Recycling Barn

 

The electric pallet truck will need repairs of approximately $1200.  Three years ago the wiring harness was replaced and is in need of replacement again.  To purchase a new pallet truck will cost approx. $5,000 and a rental would be $650/month.  It is unknown at this time if a short term lease is available.  Currently the pallet truck is still working and is used daily.  No decisions were made in regard to the pallet truck, but should the pallet truck cease to function it will need to be brought back before the Board for consideration.

 

 Whereas this is Don Gerrish’s last meeting, he took the opportunity to speak with the Board and Citizens.  He thanked the Board for allowing him to come to Bowdoinham and work with them.  The Old Fire Station has sold and the resources will help with the new fire truck purchase.  The County Budget will not increase from last year so the anticipated additional $5100 will not need to be raised.  He advised that the community is financially in good shape.  Don Gerrish has asked an engineering company to look at what it would cost to fix the Public Works building and advise what that would mean versus building a new facility.  The cost of the service would be approximately $4,000 to $5,000.  Issues that he feels need to be worked on are:  1.  Recycling and Public Works facilities; 2.  Policy review; 3.  Recordkeeping and payroll; 4.  Staffing; 5.  Look at hiring an individual to record minutes for the Planning Board and the Selectmen’s meetings.  Don Gerrish also suggested that the Board take time in November to meet with new Selectmen and work on issues, processes and set goals.  Don Gerrish would be available to conduct a training if the Board wishes.

 

Item 6:  Consideration of FY11 Treasurer’s Warrant # 61:  $39,216.75

 

            Motion by Selectman Billings to accept Treasurer’s Warrant #61.  Seconded by Selectman Tourtelotte.  Unanimously voted.

 

 

Item 7:  Selectperson’s Request for Agenda Items for next meeting (July 12, 2011) –

 

  • Sick Time policy amendment
  • Bid approval for handicap access ramp at town office/library
  • Board recorder
  • Professional engineering services for public works

 

Item 8:  Announce Future Meetings, Workshops, Events

  • Selectmen’s Meetings-
  • July 12th – Regular Meeting
  • July 26th – Regular Meeting

 

Motionby Selectman Billings to enter into executive session at 7:25 p.m. pursuant to 1 MRSA Section 405(6)(A) Personnel.  Seconded by Selectman Tourtelotte.  Unanimously voted.

 

Moved out of executive session at 8:00 p.m.  No action taken.

 

Item 9:  Adjourn by unanimous acclamation at 8:00 p.m.

 

Respectfully submitted,

Janet L. Smith