2011-07-12 Select Board Meeting Minutes



Town of Bowdoinham

Select Board Meeting

July 12, 2011 @ 6:30 p.m.



Item 1:  Call the Meeting to Order & Establishment of a Quorum


            Meeting called to order and quorum established by Chairman Hobart at 6:30 p.m.  All Selectmen present.  Deputy Treasurer Smith, Public Works Director Prout in attendance.


Item 2:  Amendments to the Agenda- None


Item 3:  Comments from the Public


            a.         A concern over junk couches, chairs, tires, etc. being dumped at the entrance to the Old Mill Road was brought to the Board.

            b.         A citizen inquired to the status of placing flags on the other side of the river.  This was mentioned at a previous meeting.  The Board will ask the Town Manager to follow-up.


Item 4:  Approval of Minutes:


  1. June 28, 2011

Motionby Selectman Tourtelotte to approve the minutes of June 28, 2011.  Seconded by Selectman Billings.  Unanimously voted.


Item 5:  Business Items:


  1. Election of Board Chairman

Motionby Selectman Tourtelotte to elect Selectman Hobart as Board Chairman.  Seconded by Selectman Hobart.  Voted 2-1 with Selectman Billings opposed.


  1. Town Manager’s Memorandum

The Board reviewed the Town Manager’s memo referencing agenda items.


  1. Update:  Public Works Vehicle purchase – PW Director Prout

PW Director Prout updated the Board on the purchase of the plow truck from Williston, VT.  The purchase price is $68,000 which includes a new set of tires, two-way quick-switch plow, and the seller will deliver the vehicle (approx. 5 ½ hours one way) to the public works garage around the 1st of August.  There was some noise in the rear-end, but the seller will have fixed before delivery.


  1. Award contract for Handicap Ramp Project

Two bids were received for the Handicap Ramp Project.  Chairman Hobart opened the bids at 6:40 p.m.  Results were as follows:

i. MJF Enterprises $8,500

ii. Scott Gallant $23,500

Motionby Selectman Tourtelotte to accept the bid of $8,500 from MJF Enterprises.  Seconded by Selectman Billings.  Unanimously voted.




  1. Amendment to Employee Handbook/Personnel Policies (Sick Time)

Motionby Selectman Tourtelotte to amend Section 13. Sick Leave 13.1 to read “Sick leave shall accrue for full-time employees at the rate of 4 hours for each completed full month of service (accumulative to a maximum of ninety (90) working days).  Seconded by Selectman Billings.  Unanimously voted.


  1. Discussion concerning appointment of EMA Director

Selectman Billings requested to table this item until the Town Manager is present to discuss his rationale regarding the EMA Director appointment and what arrangements have been made with previous EMA Director.  Item to be placed on the July 26th agenda.


  1. Discussion concerning public works engineering services

Mark Favreau was present to advise the Board in regard to the existing trusses and the ability to install seven (7) additional trusses with a total estimate of materials and installation of $18,000-$20,000.  Mr. Favreau stated that a new building shell with insulation 100 x 40 x 14, windows, doors and three entrances could be built for approximately $120,000-$130,000.

Item to be placed on the July 26th agenda.


Item 6:  Consideration of:  FY11 Treasurer’s Warrant # 62:  $  34,557.06

            Motion by Selectman Tourtelotte to approve FY11 Treasurer’s Warrant #62.  Seconded by Selectman Billings.  Unanimously voted.  Dep. Treasurer Smith will verify with CEO Briand regarding the $1,000 invoice for Town Hall electrical work.


            Consideration of  :  FY12 Treasurer’s Warrant # 01:  $103,537.57

            Motion by Selectman Tourtelotte to approve Treasurer’s Warrant #01.  Seconded by Selectman Billings.  Unanimously voted.


Item 7:  Selectperson’s Request for Agenda Items for next meeting (July 26, 2011)


            a.         EMA Director

            b.         Public Works building

            c.         Hiring of Planning Board recorder

            d.         Session with Town Manager to discuss goal setting, workshop


Item 8:  Announce Future Meetings, Workshops, Events

  • Selectmen’s Meetings-
  • July 26th – Regular Meeting
  • August 9th – Regular Meeting


Item 9:  Adjourn by unanimous acclamation at 7:04 p.m.




Respectfully submitted,

Janet L. Smith