2011-07-26 Select Board Meeting Minutes



Town of Bowdoinham

Select Board Meeting

July 26, 2011 @ 6:30 p.m.



Item 1:  Call the Meeting to Order & Establishment of a Quorum


Meeting called to order and quorum established by Chairman Hobart at 6:34 p.m.  Selectmen Brian Hobart, Dan Billings and Doug Tourtelotte present.  Staff present included Town Manager William Post and Town Planner Nicole Briand. Three members of the public were also present.


Item 2:  Amendments to the Agenda – None


Item 3:  Comments from the Public – None


Item 4:  Approval of Minutes:


  1. July 12, 2011


On Motion of Tourtelotte/Billings, the Board voted 3 – 0 to approve the minutes of July 12, 2011. 


Item 5:  Business Items:


  1. Act on Letter of Support for Merrymeeting Trail Initiative – Planner Briand


Planner Nicole Briand asked the Board for a letter of support for the Midcoast Council of Government’s application for assistance to the National Park Service’s Rivers, Trails and Conservation Assistance Program for the Merrymeeting Trail Project.  The grant would provide an individual that would work with MCOG and the communities of Bowdoinham, Topsham, Richmond and Gardiner on the trail project. 


Selectman Billings asked what was required in exchange for the assistance if granted.  Briand stated that there is no match for the grant assistance. 


On motion of Billings/Tourtelotte, the Board voted 3 – 0 to approve the support letter for the grant and authorized the Town Manager to sign on behalf of the Board. 


  1. Act on MMA Annual Election of Vice-President and Executive Committee


Town Manager Post stated that each year MMA member municipalities have an opportunity to vote on the election of the proposed Vice-President and municipal officials to serve on the MMA Executive Committee.  The slate of candidates is proposed from MMA’s Nominating Committee.


On motion of Tourtelotte/Hobart, the Board voted 2 – 1, Billings opposed, to approve the ballot as submitted.


  1. Act of Certification of Urban-Rural Initiative Program (URIP) Funds for FY12.


Town Manager Post stated that each year the Board must certify that the Town will utilize the state’s road assistance funding for capital projects before funding is released to the Town. 


On motion of Billings/Tourtelotte, the Board voted 3 – 0 to approve the certification for UPIP Funds for FY12.


  1. Act on Certificate of Settlement and Recommitment of 2011 Taxes.


As part of the transition to a new town manager and tax collector, the Board needs to release the former Tax Collector (Janet Smith) from responsibility of collecting the 2011 taxes and recommit them to the new Tax Collector (William Post).


On motion of Billings/Tourtelotte, the Board voted 3 – 0 to release Janet Smith from further liability or obligation to collect the remaining 2011 taxes and commit those taxes to William Post.


  1. Act on $50,000 Grant from the Stephen and Tabitha King Foundation.


Jen Foley applied for a $50,000 grant towards the purchase of the new fire engine from the Stephen and Tabitha King Foundation.  The grant was awarded last week to the Town. 


On motion of Tourtelotte/Billings, the Board voted 3 – 0 to accept the donation from the Stephen and Tabitha King Foundation with appreciation.


Selectman Billings suggested that a letter of thanks be sent to Jen Foley on behalf of the Board and stated that this grant shows the town how important the recent approval for the borrowing is and now additional projects can be accomplished.


  1. Discussion concerning using the donated half-pipe – Planner Briand


Planner Briand stated that the Town has been offered a donation of a used half-pipe and would like to locate it at the Mailly Waterfront Park. The donation is from Ammon Smith and it is constructed of pressure treated wood and is approximately 10-ft by 20-ft in size.


On motion of Tourtelotte/Billings, the Board voted 3 – 0 to accept the donation of the half-pipe. 


Selectman Tourtelotte asked about the proposed location of the half-pipe.  Briand stated that it would be near the gazebo in the park.  Selectman Hobart mentioned that it may be in the way of the food vendors during the Celebrate Bowdoinham event. Briand said that it may be, but that the location would be good for fundraising for the skate park project.


Town Manager Post stated that he is checking on insurance and the Town’s liability, but the Town should be covered.  Selectman Billings stated that the Town should be immune from liability unless there is an issue on the construction or set-up of the half-pipe.


  1. Discussion concerning appointment of EMA Director


(Note: As Town Manager, Post was also appointed as EMA Director.)  Town Manager Post recommends that a resident of Bowdoinham be appointed as EMA Director because of Post’s distance to travel to get to Bowdoinham in case of an event.


Selectman Billings is concerned about that creating a new position will require an additional expense in the form of another stipend and recommends that a Deputy EMA Director be appointed to assist.


On motion of Tourtelotte/Billings, the Board voted 3 – 0 to appoint David Lewis as Deputy EMA Director.


  1. Discussion concerning public works engineering services


Chair Hobart recommended that this item be tabled until the new Town Manager can get up to speed on the issue.


  1. Discussion concerning Planning Board secretary


Town Manager Post stated that he authorized an individual to act as the Planning Board secretary at the last meeting because Planner Briand was presenting the Skate Park Project.  This individual prepares minutes for another Town and this will allow us to determine if this will work for Bowdoinham moving forward.  The individual lives in Bowdoinham and operates under a limited liability company (LLC) and charges $15 per hour.


On motion of Billings/Tourtelotte, the Board voted 3- 0 to authorize the Town Manager to make the decision on a secretary for the Planning Board.


  1. Discussion on goal setting workshop


Selectman Billings stated that he asked for this item to be on the agenda and would like a workshop fairly soon to discuss priorities so that the new town manager has some guidelines. 


The Board agreed that a workshop in September would be appropriate and then again after the new Board is elected.


Item 6:  Consideration of FY12 Treasurer’s Warrant #03: $246,486.34


On motion of Tourtelotte/Billings, the Board voted 3 – 0 to approve Treasurer’s Warrant #03 as submitted.


Item 7:  Selectperson’s Request for Agenda Items for next meeting (August 9, 2011)


            a.         Calendar for Fall Meeting Schedule

            b.         Discussion on Schedule for November 8th Special Town Meeting and Election

            c.         Tax Commitment

            d.         Date for informational meeting for Recycling Barn


Item 8:  Announce Future Meetings, Workshops, Events

  • Selectmen’s Meetings-
  • August 9th – Regular Meeting
  • August 23rd – Regular Meeting


Item 9:  Adjourn by unanimous acclamation at 7:18 p.m.


                                    Board of Selectmen                                                                                         

                                    Town of Bowdoinham, Maine  

Brian Hobart, Chair

Dan Billings

Doug Tourtelotte

Respectfully submitted By:               

William S. Post, Town Manager