2011-09-13 Select Board Meeting Minutes

MINUTES

Town of Bowdoinham

Select Board Meeting

September 13, 2011 at 6:30 p.m.

Item 1:  Call the Meeting to Order & Establishment of a Quorum

Meeting called to order and quorum established by Chairman Hobart at 6:30 p.m.  Selectmen Brian Hobart, Dan Billings and Doug Tourtelotte present.  Staff present included Town Manager William Post, Assessors’ Agent Ron Beal and Assessors’ Assistant Dotty Baker. Approximately four members of the public were also present.        

Item 2:  Amendments to the Agenda - None

Item 3:  Comments from the Public - None

Item 4:  Approval of Minutes

  1. August 23, 2011

 

On Motion of Tourtelotte/Billings, the Board voted 3 – 0 to approve the minutes of August 23, 2011.

  1. September 7, 2011

 

On Motion of Tourtelotte/Hobart, the Board voted 2 – 0 – 1 (Billings abstained) to approve the minutes of September 7, 2011.

Item 5:  Business Items:

  1. Act on Tax Abatements #1 and #2 and Tax Supplemental #3

 

Assessors’ Agent Beal stated that the first abatement was an addition to a home that was assessed to the wrong account.  Supplemental #3 will assess it to the correct account.  Abatement #2 is to correct the acreage amount for the property which was proven with a survey by the landowner.

On motion of Tourtelotte/Billings, the Board voted 3 – 0 to approve Abatement #1 in the amount of $414.90.

On motion of Tourtelotte/Billings, the Board voted 3 – 0 to approve Abatement #2 in the amount of $39.95.

On motion of Tourtelotte/Billings, the Board voted 3 – 0 to approve Supplemental #3 in the amount of $416.67.

  1. Act on Appointment of Paul Baines to Planning Board

 

The Town Manager stated that Mr. Baines term ended as of June 30, 2011 on the Planning Board and this was overlooked during the appointments made during June.   

On motion of Tourtelotte/Billings, the Board voted 3 – 0to appoint Paul Baines to the Planning Board for a term ending June 2016.

  1. Act of Approval of Ordinance for the Recall of Elected Officials

 

The Town Manager stated that the Board needs to approve the Recall Ordinance with the changes as approved at the Board’s last meeting.  The ordinance will then go to a special town meeting vote on November 8th

On motion of Billings/Tourtelotte, the Board voted 3 – 0 to approve the Ordinance for the Recall of Elected Officials for consideration by the Town voters at a Special Town Meeting on November 8, 2011.   

  1. Act on Order for Special Town Meeting by Referendum

 

The Town Manager stated that the Board needs to approve an order when the Board wishes to call a town meeting using the referendum or secret ballot method.  The Manager then read the three articles to be voted on, including to elect a moderator, to elect two selectpersons for three-year terms, one selectperson for a two-year term and one school board member for a two-year term, and the article concerning the recall ordinance. 

On motion of Billings/Tourtelotte, the Board voted 3 – 0 to approve the Order for a Special Town Meeting by Referendum.

  1. Act on Special Town Meeting Warrant

 

On motion of Billings/Tourtelotte, the Board voted 3 – 0 to approve the Special Town Meeting Warrant for November 8, 2011.

  1. Act on Award of Paving Bid for School and Spring Streets

 

The Town Manager stated that the Town received two bids for paving School and Spring Streets.  The low bid was from RC & Sons Paving, Inc. at a cost of $83.49 per ton of asphalt, $115.00 per ton of handwork and $5.55 per linear foot of curbing.  The other bid was from Harry C. Crooker & Sons, Inc. for $110.75 per ton for asphalt, $127.20 per ton for handwork and $6.38 per linear foot of curbing. 

On motion of Billings/Tourtelotte, the Board voted 3 – 0 to award the paving bid to RC & Sons Paving, Inc.

  1. Act on Contract with North East Mobile Health Services for Ambulance Service

     

The contract with North East Mobile Health Services expired on June 30, 2011.  The new proposed contract is for three years, expiring June 30, 2014 and is at the same cost as before ($2,500 per year).  Some language has been changed in the contract, but the service remains the same and the Town Manager reviewed the contract with the EMS Director and both recommend approval.

Selectperson Billings asked if there are any issues with the company’s service.  The Town Manager stated that there are no issues.

On motion of Tourtelotte/Billings, the Board voted 3 – 0 to enter into a three-year contract with North East Health Services for ambulance service.

  1. Act on Job Description for Assistant Tax Collector/Assistant Town Clerk

 

The Town Manager stated that he has been reviewing the staffing levels in the Town Office and has determined that an additional person is needed for approximately three days a week, and about 18 hours per week.  The Manager suggested the new staff person would work Mondays, Thursdays and Fridays and provide coverage until 4:00 or 4:30 p.m. As part of his review of staffing needs, the manager drafted a job description for this position.  In order to begin advertising and have someone hired in time to help with the November8, 2011 election, the manager asked the Board to approve the job description.

Selectperson Billings asked if this position fits within the current budget and within next year’s budget. The Manager stated that there is funding in the current year’s budget and should be the same for next year.

On motion of Billings/Tourtelotte, the Board voted 3 – 0 to approve the job description for the Assistant Tax Collector/Assistant Town Clerk position.

  1. Discussion on Sign Limitations in Land Use Ordinance

 

Selectperson Billings stated that he asked for this agenda topic after reviewing the Long Branch School’s application for a variance from the current sign standards so that the sign on the awning could remain in place.  Billings stated that he believed that the Board of Appeals did not have jurisdiction on this application for a variance, and the town’s attorney agreed. The Board of Appeals ultimately did not take any action, and Billings believes that the Planning Board can waive the standards for signs ion this case. 

Billingsstated that this issue brought up the discussion of the size of signs currently allowed in the Land Use ordinance.  He believes that the sign standards should be reviewed by the Planning Board.

By consensus, the Board asked the Town Manager to send a letter to the Planning Board asking the Planning Board to address the sign standards in the Land Use Ordinance.

  1. Discussion on Recycling Barn and Public Works Garage

 

The Town Manager stated that the Board previously scheduled an informational meeting with the public to discuss the issue for September 21st.  The Manager would like the meeting postponed until he can do more research on the options available to the Town for these two buildings. 

The Manager stated that he is working on a plan for snow removal from the rooves of the buildings and a list of options that can be presented to the Maine Municipal Association for review in hopes that they agree to continue workers’ compensation insurance.  MMA has asked for this plan by October 1st.  The Manager has also asked for a quote for insurance from another insurance carrier.  However, this information will not be available by September 21st.  He believes that a meeting would be more appropriate at a later date, so that he and the Board can provide as much information to the public as possible.

The Board agreed to postpone the meeting to a future date.

Item 6:  Town Manager’s Report

  • The Town Manager stated that the Maine Bond Bank is requiring that the bond for the fire truck be only 15 years in length instead of 20 years. The reason is that the bond counsel in New York are using national standards for the life expectancy of the vehicle instead of Maine standards. 
  • The Health Officer has scheduled a flue clinic for October 11, 2011 at Town Hall from 2:00 – 4:00 p.m.
  • Construction on the Sidewalk Project is expected to begin the week of September 20th.  The contractor has already begun laying out the project and putting up signs.    
  • The Board has the August Financial Report and Sheriff’s Report in their packets. 

 

Item 7:  Consideration of FY12 Treasurer’s Warrant #12 for $9,365.83.

On motion of Tourtelotte/Billings, the Board voted 3 – 0 to approve Treasurer’s Warrant #12.

Item 8:  Selectperson’s Request for Agenda Items for next meeting (September 27, 2011)

Chair Hobart stated that he will be donating some work and equipment use to the Recreation Department at the old ballfield.  Billings stated that the ethics policy just asks that the Board members bring up these situations to the Board and Hobart has accomplished that.   

Item 9:  Announce Future Meetings, Workshops, Events

  1. Selectmen’s Meetings-
    • September 27th– Regular Meeting
    • October 11th – Regular Meeting

 

Selectperson Billings asked the Board to consider changing the date of the next meeting as he has a work commitment since the legislature will be convening in special session.        

The Board changed the next meeting to Monday, September 26th.

Item 10: Convene in Executive Session pursuant to 1 M.R.S.A. §405(F) to consider a Poverty Abatement Request – Tabled as applicant was not in attendance.

Item 11: Adjourned at 7:24 p.m. 

Board of Selectpersons

 Town of Bowdoinham, Maine

Brian Hobart, Chair

Daniel Billings

Douglas Tourtelotte

Respectfully submitted,

William S. Post, Town Manager