2011-11-15 Select Board Meeting Minutes


Town of Bowdoinham

Select Board Meeting

November 15, 2011 6:30 p.m.


1.         Call the Meeting to Order & Establishment of a Quorum

The meeting was called to order and quorum established by Chairman Hobart at 6:30 p.m.  Selectpersons Brian Hobart, Doug Tourtelotte, Kathy Gallant, Kathy Tome and M. Theresa Turgeon were present.  Staff present included Town Manager William Post and Assessors’ Clerk Dotty Baker. Approximately five members of the public and Darcie Moore representing The Times Record were also present.

Chair Hobart welcomed the three new Board members and stated that the Town was entering a new era with five Select Board members instead of three. He further stated that he sees serving on the Board in 2012 as an honor as it will be the 250thanniversary of the Town.


2.         Election of Officers


                 A.   Chair

Chair Hobart asked for nominations.  Doug Tourtelotte nominated Brian Hobart for chair, seconded by Kathy Tome.  There were no other nominations.

Brian Hobart was elected Chair of the Select Board by a vote of 5 – 0.


                 B.   Vice-Chair

Town Manager Post stated that the Board has not historically elected a vice-chair, as there have only been three members on previous boards.  However, he recommended that the five-member board elect a vice-chair to serve in the absence of the chair.

Chair Hobart asked for nominations. Theresa Turgeon volunteered and nominated herself, seconded by Brian Hobart. There were no other nominations.

M. Theresa Turgeon was elected Vice-Chair of the Select Board by a vote of 5 – 0.


3.         Amendments to the Agenda - None


4.         Comments from the Public - None


5.         Approve Consent Calendar

            A.  Regular Meeting Minutes of November 1, 2011  

On motion of Tourtelotte/Hobart, the Board voted 2 – 0 to approve the minutes of November 1, 2011.


            B.   Warrants & Financial Reports:

                  1.   Treasurer’s Warrant #27 for $311,329.62

                  2.   October Financial Report

            C.  Communications

                  1.   Sheriff’s October Report


On motion of Tourtelotte/Hobart, the Board voted 5 – 0 to approve Treasurer’s Warrant #27 for $311,329.62.


6.         Action Items


            A.  Act on Account Authorization for Downeast Federal Credit Union


The Town Manager stated that Downeast Federal Credit Union is asking the Board for clear authorization that will allow for him and Deputy Treasurer Janet Smith to be added to the Town’s account.  The other banks the town has accounts with used the appointment of Post as Town Manager and Treasurer and Smith as Deputy Treasurer for authorization.


On motion of Hobart/Tome, the Board voted 5 - 0 to authorize William Post and Janet Smith to be account holders for the Town’s account at Downeast Federal Credit Union.


            B.   Act on Award of Sidewalk Winter Maintenance Contract   


The Town Manager stated that this will be the first winter that the Town has removed snow from sidewalks which are still under construction.  Because of this, he decided to ask for bids from contractors for snow removal.  The Town received two bids: one from Country Yardworks of Bowdoinham in the amount of $5,700 and one from Granville Morgan of Lisbon Falls in the amount of $6,200.  Country Yardworks proposes to use a Skidsteer Bobcat with plow and sander while Mr. Morgan proposes to use a trackless sidewalk machine with 52” snow blower and sander.


Chair Hobart stated that he is very familiar with Granville Morgan’s work and believes that he has the proper equipment to do the job, whereas he believes a plow would not do an adequate job.


Kathy Gallant stated that he son has worked for Country Yardworks previously and may work for them again, so she will be abstaining from any vote.


On motion of Tourtelotte/Turgeon, the Board voted 4 – 0 -1, (Gallant abstaining) to award the 2011-2012 Sidewalk Winter Maintenance Contract to Granville Morgan at a cost of $6,200.


C.  Act on Appointments to Finance Advisory Committee


The Town Manager stated that the Finance Advisory Committee currently has two vacancies with terms expiring in 2013 and 2016. In addition, Matthew Ross is an alternate and would like to be appointed to a voting position.  The Manager received two letters of interest in serving on the committee from residents Dan Billings and George Christopher.


On motion of Hobart/Tome, the Board voted 5 – 0 to appoint Dan Billings to the Finance Advisory Committee for a term expiring in June 2013, George Christopher to an alternate position expiring June 2016 and Matthew Ross to a term expiring June 2016.


7.         Discussion Items


  1. Board Meeting Schedule


The Manager provided a list to the Board of regular meetings dates for the remainder of the fiscal year.  Select person Tourtelotte stated that he may not be able to attend some of the meetings as scheduled.   


Select person Tome asked if the meeting start time could or should be changed and recommended a start time of 5:30 p.m.


On motion of Tourtelotte/Gallant, the Board voted 5 – 0 to change the start time of their regular meetings to 5:30 p.m.


Don Gerrish had previously recommended that the Board schedule a workshop when the Board expanded to five members. The workshop would allow members to discuss goals and priorities.


On motion of Turgeon/Hobart, the Board voted 5 – 0 to schedule a workshop for Monday, December 5, 2011 at 12:00 noon.


  1. Recycling Barn


The Town Manager stated that he expects to appoint a task force to help him with this issue.  He understands that the building owner sent an email to the board members describing some possible options for a solution to the current insurance issue.  The Manager stated that these options should be explored.  The Manager also stated that he expects to have a quote from MEMIC for workers’ compensation insurance by the Board’s next meeting and this should resolve the short-term problem of not having insurance for next year.




  1. Heating Assistance Program


The Town Manager stated that the Board may want to revise the Heating Assistance Program guidelines. The program was designed to provide assistance to residents that do not meet the guidelines for the LIHEAP program or the General Assistance program.  The current income eligibility guideline is 250% of the federal poverty level which allows for a family of four with an income of $55,875 to receive assistance.  While this is good for the residents in town, there has been no fundraising for the program over the last year, with the exception of a small amount from the silent auction at Celebrate Bowdoinham.           At this point, the program will not have funding for those requesting assistance.


The Manager provided information on different levels of income that the Board could consider.  The Board asked the manager to research how much assistance has been granted in the previous two years.


  1. Town Manager’s Report


The Town Manager stated that the winter sand purchased from J.R. Hill & Sons passed the filtration test and about 700 yards has been delivered to date.


The Manager stated that he applied for and received a $2,000 Safety Grant from the Maine Municipal Association to purchase ergonomic office furniture for the town office. This will need to be matched by approximately $2,000 from the Town.


Comcast has informed the Manager that they have been paying the Town of Bowdoin the franchise fees that Bowdoinham should have been receiving, and vice versa, from 2006 - 2010. This means that Comcast will be paying an additional $10,000 plus to the Town.


9.         Selectperson’s Requests for Agenda Items for Next Meeting  


Chair Hobart stated that Dean Beckwith should be appointed to the Community Development Advisory Committee. He also asked if Steve Bunn was appointed.


Select person Turgeon stated that the Code of Ethics indicates that it applies to all members of committees and she has not seen it previously as a member of the Cable-Internet Committee.  The Manager stated that he would ensure that the code is circulated to all committee members.


10.       Announce Future Meetings, Workshops, Events


A.  Selectmen’s Meetings-

  1. December 13th– Regular Meeting
  2. December 27th – Regular Meeting


11.       Executive Session - None


12.       Adjourn


            The meeting adjourned at 7:28 p.m.



                                    Select Board                                                                                                   

                                    Town of Bowdoinham, Maine   Brian Hobart, Chair





                                                                                                M. Theresa Turgeon, Vice-Chair





                                                                                                Kathleen Gallant

Respectfully submitted,




William S. Post, Town Manager                                                Kathy Tome





                                                                                                Douglas Tourtelotte