2012-01-10 Select Board Meeting Minutes


Town of Bowdoinham

Select Board Meeting

January 10, 2012 5:30 p.m.



1.         Call the Meeting to Order & Establish a Quorum

The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Selectpersons Brian Hobart, Doug Tourtelotte, Kathy Gallant, Kathy Tome and M. Theresa Turgeon were present.  Staff present included Town Manager William Post. Peggy Muir and Betsy Steen representing the 250thCommittee were in attendance as well as approximately two members of the public.

2.         Amendments to the Agenda

One item was added to the agenda under “Action Items”: Act on Appointment of Sally Martinez to the Cable/Internet Committee for a term ending June 30, 2013.

3.         Approve Consent Calendar

            A.  Regular Meeting Minutes of December 27, 2011

            B.   Warrants & Financial Reports:

                  1.   Treasurer’s Warrant #40 for $225,615.94

                  2.   December Financial Report

            C.  Communications

                  1.   Sheriff’s December Incident Report

On motion of Tourtelotte/Tome, the Board voted 5 – 0 to approve the Consent Calendar as presented.      

4.         Action Items       

            A.  Act on Recommendation to Planning Board for Land Use Ordinance Amendment concerning Consent Agreements

            The Town Manager stated that on the December 27thworkshop, the Board discussed requesting the Planning Board to draft language for the Land Use Ordinance that would allow for consent agreements between the Town and property owners that would correct violations to the most practical extent, but allow some violations to continue based on each case.   

            On motion of Tourtelotte/Turgeon, the Board voted 5 – 0 to request the Planning Board amend the Land Use Ordinance to include language allowing for consent agreements that remediate violations to the most practical extent and include fines and/or fees.

B.   Act on Appointment of Sally Martinez to the Cable/Internet Committee for a Term ending June 30, 2013    

The Town Manager stated that the Ms. Martinez attended one meeting of the committee and would like to serve on the committee.  She would fill a current vacancy on the committee. 

On motion of Turgeon/Gallant, the Board voted 5 – 0 to appoint Sally Martinez to the Cable/Internet Committee for a term expiring June 30, 2013.

5.         Discussion Items

  1. 250thCommittee Update (Peggy Muir and Betsy Steen)

Betsy Steen stated that she feels very good that the 250thCommittee has been meeting and accomplished a great deal already, as the committee in 1962 started in January of 1962 and met 12 times through June 1962.

She stated that the Jellerson School repair is going well. The roof was replaced and shingles; a shed was built onto the school where the original woodshed was and this will be used for a museum.  Electricity has been added and the School should be open for Celebrate Bowdoinham in September.

The Commemorative Quilt is progressing with only eleven squares left to finish. The Historical Society decided not to raffle off the quilt, but instead to display it during events in town.  People and businesses can pay $5.00 to have their name(s) stitched on the back of the quilt.

On Veterans’ Day in November, there will be a celebration to honor Bowdoinham’s veterans and it is expected that the Cannon Park will be re-dedicated. The cannon will have a new base and a bench will be placed in the park.

EMSis collecting recipes for a cookbook.

Peggy Muir stated that the Committee reordered the 1962 commemorative plate and designed and ordered a 2012 commemorative plate.  The plates should arrive next week. The cost for each plate is $8.79 and they will be sold for $20.00. The proceeds will benefit the next commemorative celebration.  A Jellerson School mug will also be sold by the Historical Society.

The Merrymeeting Arts Center is sponsoring the Ice and Smelt Festival on February 3rdand 4thwith many events over the two days including a parade, best beard contest, bonfire and a ball at Town Hall. The Arts Center is hoping this will be an annual event.

Al Stehle is organizing an event to clean up and restore the cemeteries in Bowdoinham. He has inventoried 58 cemeteries and recorded what is needed for repairs and clean up.  On April 9thhe is planning a clean up day.  It is expected that the Long Branch School will be offering a stone resetting class to help train volunteers in how to reset stones.  He also is expecting that slate signs will be created and placed for all the cemeteries.

FHC, Inc. will be involved with the July 4thevent again, which will be held on June 23rd. The chicken barbeque will be back, thanks to Dave Berry and FHC will sponsor fireworks.

The Celebrate Bowdoinham event will be a three day event on September 14th, 15thand 16th. The Jellerson School will be open on September 14thand there will be a fireman’s muster on September 16th.

The 250thCommittee meets on the first Wednesday of each month at 7:00 p.m. at the Coombs Municipal Building and everyone is welcome.  More volunteers are needed.

A soft cover book with pictures and text description on each page will be produced, similar to the 1962 edition. It will also include two or three long essays and a timeline.

Betsy Steen then read an historical letter (see copy attached) that was received from a woman from California. Three are over 100 letters that will be given to the Historical Society of this nature.


The Board thanked Peggy Muir and Betsy Steen for all their work and the update.


  1. Update on Fundraising Group (Kathy Tome)


Select Board member Kathy Tome stated that in order to begin fundraising for the Heating Assistance Program, she drafted a letter to be sent out to all residents in town. Changes were made to the letter after suggestions by Kathy Gallant, Theresa Turgeon and the Town Manager.  She provided copies for the Board members for their comments.


Select Board member Turgeon stated that she is concerned that the letter is too long and that people will lose interest before they get to the end. She suggested adding graphics to make it more visual and appealing to read.


Kathy Gallant stated that an event had been discussed previously with a dinner and jazz music to raise funds as well.  At this point, Tome and Gallant are considering holding a smaller event that may include a wine tasting with jazz music. They want to make sure the event is a success.


The Town Manager stated that the next newsletter has two small articles about the heating assistance program and the need for donations.


  1. Maturing Tax Liens


The Manager stated that the 2010 tax liens will mature on January 30, 2012.  There are currently seventeen that will foreclose on that date.


  1. Town Manager’s Report


The Town Manager stated that he has schedule a demonstration of a new banking product that will allow property owners to pay their taxes over the internet with an electronic check or a credit card.


The Manager is currently reviewing the Town’s health insurance options as the current plan renews on March 1st.  He is concerned that the current medical reimbursement program offe3red to employees is not set-up to meet current IRS regulations.


The new ergonomic office furniture was delivered and is in use.


The certificate of deposit that the Ride Cemetery Association held was turned over to the Town and has been deposited with the other Trust Fund Accounts at People’s United Bank.


7.         Selectperson’s Requests for Agenda Items for Next Meeting – None   


8.         Announce Future Meetings, Workshops, Events


A.  Selectmen’s Meetings-

  1. January 24th– Regular Meeting
  2. February 14th – Regular Meeting

B.   Finance Advisory Committee – January 17th6:30 p.m.

C.  Ice & Smelt Festival – February 3rdand 4th


9.         Comments from the Public – None

10.       Adjourn

            The meeting adjourned at 6:28 p.m.

Select Board

Town of Bowdoinham, Maine  

Brian Hobart, Chair 

M. Theresa Turgeon, Vice-Chair

Kathleen Gallant

Kathy Tome

Douglas Tourtelotte

Respectfully Submitted,

William S. Post, Town Manager