2012-02-14 Select Board Meeting Minutes


Town of Bowdoinham

Select Board Meeting

February 14, 2012 5:30 p.m.


1.         Call the Meeting to Order & Establish a Quorum

The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Selectpersons Brian Hobart, Kathy Gallant, Kathy Tome and Douglas Tourtelotte were present.  Selectperson M. Theresa Turgeon was absent.  Staff present included Town Manager William Post and Assessing Clerk Dotty Baker. Approximately five members of the public were also in attendance.


2.         Amendments to the Agenda – None


3.         Approve Consent Calendar

            A.  Regular Meeting Minutes of January 24, 2012

            On motion of Hobart/Gallant, the Board voted 3 – 0 – 1, (Tourtelotte abstained) to        approve the Regular Meeting Minutes of January 24, 2012.

            B.   Meeting Minutes of February 7, 2012

            C.  Warrants & Financial Reports:

                  1.   Treasurer’s Warrant #43 for $79,082.86

                  D.  Communications

                  1.   Sheriff’s January Incident Report

                  2.   Comcast re: Franchise Fee Payment

On motion of Hobart/Tourtelotte, the Board voted 4 – 0 to approve the remainder of the consent calendar as presented.


4.         Discussion Items


  1. Meet with Al Stehle to discuss Cemetery Project


Al Stehle attended the meeting to discuss his cemetery clean-up project for the 250thAnniversary.  He stated that there are about 60 cemeteries in Bowdoinham with some containing only a few stones and graves while others have hundreds.  He has been talking with all Town boards and committees to review his project and also to get some help in cleaning up the cemeteries as it is a big task.  April 14this clean-up day and he is asking volunteers to bring food to the fire station in the morning and then move out to the cemeteries to do the work. When the volunteers are done, they can return to the fire station, report their progress and enjoy some food.


Chair Hobart stated that he has an excavator and dump trailer that he will volunteer the use of for the clean-up. Select person Tourtelotte also volunteered use of equipment and his labor where needed. 


Mr. Stehle stated that the Hill Cemetery has three large trees that were blown down that will need to be removed. He does not know if the owner of the cemetery is an association or not.  The Manager will check on ownership with the Sexton. Mr. Stehle asked about insurance for volunteers and if there should be a waiver form and if the Public Works crew could chip brush.  The Manager stated that a waiver form for volunteers to sign would be useful. The Public Works Department could take care of brush if needed.  Select person Tourtelotte stated that he has a chipper that could be used.


Chair Hobart recommended that Mr. Stehle contact the Town Manager to discuss the details and what was needed. The Manager can handle these issues. The Board thanked Mr. Stehle for his work and discussion.


  1. Update on Fundraising Group (Kathy Tome)


Select Board member Kathy Tome stated that the fundraising letter was mailed and $2,000 was already donated to the Heating Assistance Program. She is writing thank you notes to each person that is donating.


Select Board member Kathy Gallant stated that she has drafted a thank you on Town letterhead noting that the donation may be tax deductible.


Select Board member Tome stated that the jazz event will be March 4that 2:00 – 5:00 p.m. and there will be some food and deserts available.  The Brunswick Times Record will be printing an article on the event and fliers will be put up around town.


  1. Town Report Dedication and Content


The Manager stated that the staff is preparing the annual town report and the Board needs to consider the dedication and whether or not to include letters from politicians, as was discussed during their workshops earlier. Chair Hobart stated that Select Board members should forward ideas on the dedication to the Manager and he can collect those.  The general consensus from the Board was to allow politician letters in the town report as has been the past practice.


Chair Hobart handed out copies of a draft report he wrote for the town report. He asked each member to review, edit and comment.


5.         Action Items


            A.  Act on Funding for Projects as Approved by 250thCommittee


            The Town Manager stated that the 250thCommittee has approved two funding requests. The first is for a short documentary film entitled “Growing up in Bowdoinham: Then and now”. The Committee approved funding for this project in the amount of $720 which includes a data storage device that the Town will retain after the project is completed, CDs and travel allowance. The travel allowance will be reimbursed based on actual mileage. The second project funded was a 250thAnniversary soft covered book featuring photos, a timeline and several essays. Funding in the amount of $9,000 was approved, but the cost will be offset by revenue from book sales.


            On motion of Tourtelotte/Gallant, the Board voted 4 – 0 to approve $720 in funding for the documentary project.


            On motion of Gallant/Tome, the Board voted 4 – 0 to approve $9,000 for the anniversary book project.


B.   Act on Policy for Disposition of Tax Acquired Property      


The Town Manager stated that he had drafted a new policy to replace the Board’s current “45 Day Property Redemption Policy” as directed by the Board. The new policy allows for payment arrangements to be created with the former owners of the properties that have had liens foreclose.  This year, there are five properties that had liens mature.  Some of these have contacted me to see if the Town will accept payments over time. The new policy allows for this.


On motion of Tome/Tourtelotte, the Board voted 4 – 0 to approve the Policy for Disposition of Tax Acquired Property as presented.


C.  Review Municipal Budget Calendar


The Town Manager prepared a budget calendar that details the budget process, timeline for budget review by the Finance Advisory Committee, presentation to the Select Board and town meeting.   


The Board reviewed the Budget Calendar and accepted it by consensus.


  1. Town Manager’s Report


The Town Manager stated that he sold the 1987 Toyota pick-up that the Public Works Department used for parts and equipment trips for $350.  This truck had been out of service since last summer as the frame was no good.  A Request for Proposals for the design of the skate park has been issued and proposals are due back on March 8th.  The Town has contracted with Eric Gallant to assist in gathering data for the Comprehensive Plan update. This cost is included in the 2012 budget.


7.         Selectperson’s Requests for Agenda Items for Next Meeting

            Kathy Tome will have another fundraising update.


8.         Announce Future Meetings, Workshops, Events

A.  Selectmen’s Meetings-

  1. February 28th– Regular Meeting
  2. March 13th – Regular Meeting

B.   Finance Advisory Committee Meeting – February 21st6:30 p.m.

C.  Comprehensive Planning Committee – Agriculture Workshop February 28th6:00 p.m.

D.  An Afternoon of Live Jazz – Fundraising Event March 4th2:00 – 5:00 p.m. Town    Hall


9.         Comments from the Public – None

10.       Executive Session

            A.  Convene in Executive Session pursuant to 1 M.R.S. §405(F) to consider a Poverty Abatement Request

            On motion of Hobart/Tome, the Board voted 4 – 0 to convene in executive session at 6:07 p.m. pursuant to 1 M.R.S. §405(F) to consider a Poverty Abatement request.

            On motion of Hobart/Tourtelotte, the Board voted 4 – 0 to reconvene in regular session at 6:21 p.m.

            No action was taken.


11.       Adjourn

            The meeting adjourned at 6:22 p.m.

Select Board  

Town of Bowdoinham, Maine  

Brian Hobart, Chair

  Absent :  M. Theresa Turgeon, Vice-Chair

Kathleen Gallant

 Kathy Tome 

Douglas Tourtelotte

Respectfully Submitted, 

William S. Post, Town Manager