2012-02-28 Select Board Meeting Minutes


Town of Bowdoinham

Select Board Meeting

February 28, 2012 5:30 p.m.



1.         Call the Meeting to Order & Establish a Quorum


The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Selectpersons Brian Hobart, Kathy Gallant, Kathy Tome and M. Theresa Turgeon were present.  Selectperson Douglas Tourtelotte was absent.  Staff present included Town Manager William Post and Assessing Clerk Dotty Baker. Two members of the public were also in attendance.


2.         Amendments to the Agenda – None


3.         Approve Consent Calendar

            A.  Regular Meeting Minutes of February 14, 2012


            On motion of Gallant/Tome, the Board voted 3 – 0 – 1, (Turgeon abstained) to   approve the Regular Meeting Minutes of February 14, 2012.


            B.   Warrants & Financial Reports:

                  1.   Treasurer’s Warrant #50 for $45,009.90

                  2.   January Finance Report


On motion of Turgeon/Tome, the Board voted 4 – 0 to approve the remainder of the consent calendar as presented.


4.         Action Items


  1. Act on Road Closure Request for Lower Main Street by Lynn Spiro for “Cruise-In” Events


Lynn Spiro met with the Board to request that Lower Main Street be closed on three dates (June 30 4:00 – 6:30 p.m., July 28 4:00 – 6:30 p.m. and August 25 4:00 – 8:00 p.m.) for the Cruise-In events sponsored by the Town Landing Restaurant. The funds raised from the events this year will be for the Bowdoinham School.  Each year a different organization is the recipient of the funds.


Select person Kathy Gallant asked if this was the first year that the Board has been asked to close the road.  Ms. Spiro stated that it is not; after the first year she held the events, she has asked the Board for the road closure.


Select person Theresa Turgeon asked if it is necessary each year for the Board to consider this request, or if it could be handled in a more stream-lined manner. Select person Gallant stated that reviewing the request each year would be appropriate as business owners or homeowners in the affected are may change, or circumstances may change.  Ms. Spiro agreed.


On motion of Gallant/Tome, the Board voted 4 – 0 to authorize the Closure of Lower Main Street from Route 24 to the Mailly Waterfront Park on the requested dates and times.


  1. Act on Quit Claim Deed for payment of taxes: Rodney Skipper, Map 5, Lot 51


            The Manager stated that Mr. Skipper was one of the property owners that the Town foreclosed on for the 2010 tax year. He has paid all of his property taxes in full. Therefore, the Town can issue a quit claim deed.  The Board must approve and sign these deeds. 


            On motion of Tome/Gallant, the Board voted 4 – 0 to approve the quit claim deed for Rodney S. Skipper, Tax Map 5, Lot 51, for full payment of property taxes.


  1. Act on Request by Sagadahoc County EMA re: Reverse 911 Emergency Notification


Each Town in Sagadahoc County has been asked their opinion on the Reverse 911 Emergency Notification System that is proposed by the EMA Director. Each municipality has also been asked to contribute $750 towards the system.  The system is a computer system that utilizes the information of the 911 system to alert residents and businesses by telephone about an emergency situation.  Those that have cell phones can also register their cell phones with the system.


Select person Turgeon stated that she is concerned about those residents, especially the older generation that may be missed by the system. She asked how she could be assured that the emergency notification will alert those individuals as well.  The Manager stated that the system would not replace the current door-to-door system but add to it, from his understanding.


Select Board members Tom, Gallant and Hobart stated that they support the system and support adding the $750 to the Town’s budget.


Select Board member Turgeon would like more information before voting to support the system, especially on how the system will ensure that no one is missed on an alert. The Manager stated that he could get more information from the EMA Director.


On motion of Gallant/Tome, the Board voted 4 – 0 to table any action pending further information.


  1. Act on Employment Agreement Amendment between Town and Town Manager


The Town Manager presented the amendment to the employment agreement between the Town and the Manager. The amendment sets the manager’s salary as of July 1, 2012, after a successful annual performance review as agreed to by the Board previously.


On motion of Tome/Gallant, the Board voted 4 – 0 to approve the Employment Agreement Amendment between the Town and the Town Manager.


5.         Discussion Items


            A.  Update on Fundraising (Kathy Tome)


            Select person Tome stated that as of last Thursday, $3,300 had been raised for the Heating Assistance Fund. The Jazz benefit is scheduled for Sunday and The Brunswick Times ran a front page article on the benefit. Kathy Gallant and Kathy Tome have been putting up fliers in Bowdoinham and surrounding towns.  Tickets for the event are available from either Board member, the C & G store, the Town Landing Restaurant and the Town Office.


B.   Discuss Employee Health Insurance           


The Manager stated that he has been reviewing the employee health benefit provided by the town.  He has two main concerns with the current benefit: the employees that accept the health insurance don’t utilize it as much as other plans because it has a high deductible and the medical reimbursement program is not set up properly according to state and federal laws.  The Manager has received quotes for other plans, but at this time is recommending no changes in the health benefit for employees. He will continue reviewing the benefit and make recommendations for changes before the next renewal date, which is March 1, 2013.  He is receiving quotes from companies that provide administration of the health reimbursement program so that the Town can be compliant with state and federal laws.  This will be the only change in the near future.


The Manager stated that the current plan for family insurance increased in cost by $49.64, from $864.52 to $914.16.


C.  Update on Public Works Garage and Recycling Barn Task Force


The Town Manager stated that the Task Force has been meeting since early December and gathering information on the options available to the Town for the Public Works Garage and the Recycling Barn. The Task Force hopes to hold an informational meeting for the public on March 14thto discuss these options and receive opinions from the residents as to what options the town’s residents would like to continue pursuing.


Select person Tome, a member of the Task Force, stated that the Task Force has been deliberate in simply gathering information to present and not making any decisions or recommendations. The goal is to present the information and seek guidance from the residents as to what they want to happen with these two facilities.


  1. Town Manager’s Report


The Town Manager stated that the 2013 budget will be printed Monday, March 5thand presented to the Finance Advisory Committee on March 6thwhen the Committee will begin its review. There are increases of approximately $92,000 from MSAD #75, and there will be an increase in the county tax as well, but that number is not known yet. 


The Manager also stated that the members of the Public Works Department arranged and attended a chain-saw safety training with the Richmond Public Works Department. The training unveiled the fact that the department needs new safety equipment including chaps and helmets.


7.         Selectperson’s Requests for Agenda Items for Next Meeting


            Kathy Tome will have another fundraising update.


8.         Announce Future Meetings, Workshops, Events


A.  Selectmen’s Meetings-

  1. March 13th– Regular Meeting
  2. March 27th – Regular Meeting

B.   Finance Advisory Committee Meeting – March 6th6:30 p.m.

C.  An Afternoon of Live Jazz – Fundraising Event March 4th2:00 – 5:00 p.m. Town    Hall


9.         Comments from the Public


            Select Person Tome stated hat she has received comments from residents that would like to see Select Board members attend community events in town, such as the Ice and Smelt Festival.  Select person Gallant agreed that it is important for members to attend events as it fist into their schedules.


10.       Adjourn

 The meeting adjourned at 6:19 p.m.


Select Board

Town of Bowdoinham, Maine  

Brian Hobart, Chair

M. Theresa Turgeon, Vice-Chair

Kathleen Gallant

Kathy Tome

            Absent                                     Douglas Tourtelotte

Respectfully Submitted,

William S. Post, Town Manager