2012-04-10Select Board Meeting Minutes

MINUTES

Town of Bowdoinham

Select Board Meeting

April 10, 2012 5:30 p.m.

 

 

1.         Call the Meeting to Order & Establish a Quorum

 

The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Select Board members Brian Hobart, Kathy Gallant, Kathy Tome, M. Theresa Turgeon and Douglas Tourtelotte were present.  Staff present included Town Manager William Post and Planning & Development Director Nicole Briand.  Two members of the public were also in attendance.

 

2.         Amendments to the Agenda – None

 

3.         Approve Consent Calendar

            A.  Regular Meeting Minutes of March 27, 2012

 

On motion of Tome/Turgeon, the Board voted 4 – 0 – 1, Tourtelotte abstaining, to approve the minutes of March 27, 2012 as presented.

 

            B.   Warrants & Financial Reports:

                  1.   Treasurer’s Warrant #59 for $51,573.69

                  2.   March Financial Report

            C.  Communications

                  1.   Sheriff’s March Incident Report

 

On motion of Turgeon/Tourtelotte, the Board voted 5 – 0 to approve the remainder of the consent calendar as presented.

           

4.         Discussion Items

           

            A.  Meet with Cynthia Lamoreau re: Comprehensive Plan Discussion

 

            The Manager stated that Ms. Lamoreau was not available, so Nicole Briand would fill in for her.  Planning and Development Director Briand stated that the Comprehensive Planning Committee is working on outreach to all boards and committees and all interested citizens. Two workshops are scheduled for April 18th and 25th to discuss policies and strategies and the Select Board members are invited to attend for their input.  The first workshop will cover the areas of forests, natural resources, water resources, historic and archeological resources and recreation. The second workshop will cover the areas of transportation, housing, public facilities and services, fiscal capacity and capital investment.  The committee’s goal is to finish policies and strategies section by end of June.

 

            Select Board member Turgeon asked which would address internet and cable services. Briand answered that the second workshop would under public facilities and services.

            Turgeon asked when elderly issues would be covered.  Briand answered that a graduate student is working on an elderly issues study this summer and this will be reviewed in the fall by the committee.  Turgeon stated that she is concerned that elderly issues are separated amongst several categories and lost in the conversation. These issues should be addressed directly.

           

            B.      Discuss Fundraising for Skate Park

 

            Briand stated that she is recommending several different fundraising opportunities to raise money for the construction of the skate park.  She is attempting to raise $50,000 through selling pavers for the park for $50 to $100 and people can have their names engraved on a paver; she is proposing a cash raffle with $10,000 as the grand prize. Tickets would cost $100 each and be limited to 200 – 250 tickets so the chance of winning would be good.  In addition, she is looking for sponsorships from individuals and businesses for the fence and elements in the skate park.

 

            Select Board member Tourtelotte stated that the design contract is recommended to be funded from the TIF budget. Briand answered that it is recommended from the TIF budget so that the donations to date can be used for actual construction.

 

            The Manager asked if there was general consensus from the Board in support of the fundraising ideas recommended by Briand.  The Board supported the fundraising ideas.

 

            Turgeon asked if the public works site would be a better location for the skate park since the public works garage may be re-locating.  The Manager stated that originally the current Public Works site was the location for the skate park, but it was changed. Also, the timeline for the re-location of the garage is not known and the skate park construction will start this spring with the base construction.

 

            Tourtelotte asked when the fundraising will start. Briand stated that it would start as soon as possible. If the contract for the design is approved, she will be meeting with the design company soon after to begin the process.    

           

5.         Action Items

 

  1. Act on Award of Skate Park Design

 

            The Town received four proposals for the design of the Skate Park. Of those, the review committee interviewed two. I recommend the Board award the design contract to WhoSkates of Kennebunkport in the amount of $6,000 with funding from the TIF budget as recommended by Nicole. This will leave the reserve funding for the actual construction of the base this summer.

 

            On motion of Tourtelotte/Tome, the Board voted 5 – 0 to approve contracting with WhoSkates of Kennebunkport for the design of the Skate Park in the amount of $6,000 with funding from the TIF budget and authorize the Manager to sign the contract.

 

 B.      Act on Award of Contract for Ridge Road Construction & Authorize Manager to Sign Contract

 

            The Town Manager stated that the Town received seven bids for the reconstruction of lower Ridge Road from Route 24 to Cemetery Street and these were opened on April 3rd at 10:00 a.m.  The low bidder was Harry C. Crooker & Sons, Inc. of Topsham and the company meets all requirements.  Construction is scheduled to begin on April 23rd, with mobilization and layout beginning April 16th.  The cost for the project is $127,466, and funding will be from the 2011 Road Bond, which has $129,421.42 remaining. Once the road has is paved with the base pavement, sidewalk construction can begin.   

           

            On motion of Tourtelotte/Gallant, the Board voted 5 – 0 to award the contract to Harry C. Crooker & Sons, Inc. for the Ridge Road construction project in the amount of $127,466 and authorize the Manager to sign the contract.”

                    

  1. Act on Funding for Projects as Approved by the 250th Committee

 

            The Manager stated that the 250th Committee met on April 4th and approved funding for three projects: $5,000 for the construction of the Skate Park, $3,000 for the Merrymeeting Arts Center “Three Town Artists: Carlo Pittore, Bryce Muir and Carter Smith” exhibit; and $3,000 more for the Cannon Park for signs, a plaque and landscaping.

 

            Tourtelotte asked about revenue coming in from the different projects. The Manager stated that revenue has been received from the sales of plates and the Merrymeeting Arts Center also reimbursed $3,000 from the Ice and Smelt Festival. There will be more revenue from plate sales and other activities moving forward. 

 

            Briand noted that the chicken barbeque was originally to return $6,000 in revenue from the barbeque, but at the last 250th Committee meeting, it was discussed that any revenue from the barbeque should be donated to the school, as that was the original reason the barbeque was brought back.         

 

            The Board discussed the fact that the chicken barbeque is scheduled for June 23rd, Red, White and Blue Day, and later in the evening, FHC, Inc. will have a barbeque as well.  Turgeon stated that the cost for the serving at the chicken barbeque should be less for elderly and children since there are more activities that day.

 

On motion of Gallant/Tome, the Board voted 4 – 1, Turgeon opposed, to approve funding for 250th Anniversary projects including $5,000 for the Skate Park construction, $3000 for the Merrymeeting Arts Center exhibit and $3,000 for additional work at Cannon Park.

6.         Town Manager’s Report

 

A.  FY2013 Budget Update

 

     The Manager stated that the Finance Advisory Committee finished its review of the proposed FY13 budget on Tuesday, April 3rd. The FAC is recommending that the Town borrow $300,000 for paving and road work on Millay Road sections 2 and 3 from the overpass to the town line.  They are also recommending that the Town borrow $70,000 to purchase a reconditioned trackless machine to remove snow from the sidewalks. 

 

            The FAC also is recommending that the Town use $100,000 from the Undesignated Fund Balance (UFB) as a revenue to reduce the amount needed from property taxes.  I anticipate that the Town will add approximately $90,000 to $100,000 to fund balance at the end of this fiscal year, so I concur with their recommendation.  The budget will be presented to the Select Board on April 24th

 

  1. Code Enforcement

 

            The Manager handed out packets of material to the Board members that attempt to explain the code enforcement process and also the current violations that the Code Officer is pursuing along with the status of each. He requested that the Board members review the material so that it can be discussed at a future meeting.

 

7.         Selectperson’s Requests for Agenda Items for Next Meeting

 

Turgeon stated that she has been told that small businesses in town are upset because they are being asked for donations to support the Town, but are not being supported by the Town in return.  She is not sure if this is appropriate to bring up for discussion with the Board or not.

 

The Manager recommended that more specifics be uncovered so that the issue can be understood fully.

 

8.         Announce Future Meetings, Workshops, Events

 

A.  Select Board Meetings

1.  April 24th – Regular Meeting

2.  May 8th – Regular Meeting

            B.   Recycling Barn & Public Works Garage Task Force – April 13th – 10:00 a.m.

            C. Cemetery Clean – up Day – April 14th – 8:00 a.m.

            D.  Community Development Advisory Committee Meeting – April 16th – 6:30 p.m.

            E.   Comprehensive Planning Workshop – April 17th – 6:00 p.m.

 

9.         Comments from the Public

            Mark Favreau stated that when the paving was completed on Route 24 by MDOT, the pavement was narrowed to allow for bicycles. If the Town has options when repaving Town roads, it would be good to allow for bicycle and pedestrian travel.

 

10.       Convene in Executive Session pursuant to 1 M.R.S.A. §405(F) to consider a Poverty

            Abatement Request

 

            On motion of Hobart/Tome, the Board voted 5 – 0 to enter executive session pursuant to 1 M.R.S.A. §405(F) to consider a poverty abatement request at 6:35 p.m.

 

            On motion of Hobart/Tourtelotte, the Board voted 5 – 0 to reconvene in regular session at 7:03 p.m.

 

            On motion of Hobart/Tourtelotte, the Board voted 5 – 0 to abate the currently owed 2010 property taxes for poverty abatement request #12-02 and deny the poverty abatement request for poverty abatement request #12-03 as the applicant has sufficient resources.

 

 

11.       Adjourn

 

            The meeting adjourned by acclimation at 7:04 p.m.

 

 

Select Board

Town of Bowdoinham, Maine  

Brian Hobart, Chair

M. Theresa Turgeon, Vice-Chair

Kathleen Gallant

Kathy Tome

Douglas Tourtelotte

Respectfully Submitted,

William S. Post, Town Manager