2012-04-24 Select Board Meeting Minutes


Town of Bowdoinham

Select Board Meeting

April 24, 2012 5:30 p.m.



1.         Call the Meeting to Order & Establish a Quorum


The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Select Board members Brian Hobart, Kathy Gallant, Kathy Tome, M. Theresa Turgeon and Douglas Tourtelotte were present.  Staff present included Town Manager William Post.  Finance Advisory Committee members Dan Billings, Stewart Burrell, Tom Walling, Matthew Ross and George Christopher were present. Darcie Moore representing the Brunswick Times Record was also in attendance.


2.         Amendments to the Agenda – None


3.         Approve Consent Calendar

            A.  Regular Meeting Minutes of April 10, 2012

            B.   Warrants & Financial Reports:

                  1.   Treasurer’s Warrant #62 for $255,970.70


On motion of Tome/Tourtelotte, the Board voted 5 – 0 to approve the consent calendar as presented.


4.         Action Items


            A.  Budget Presentation for Fiscal Year 2013


            The Town Manager stated that the proposed Fiscal Year 2013 municipal budget has an increase of $92,263 from the current year. Of which, $82,840 is in the Debt Service account for the first payments on the bonds approved at the 2011 town meeting for the fire truck, plow truck and road construction. The remaining $9,423 increase is spread across the rest of the municipal budget. 


            The proposed budget includes a 2% Cost of Living Adjustment (COLA) for employees, a contracted salary increase for the manager and an increase for the Planning & Development Director position funded in the TIF account.


            Bowdoinham’s share of the MSAD 75 budget has an increase of $104.038 or 4.5%. Bowdoinham’s share of Sagadahoc County’s budget is increasing $3,774. The overall effect of these increased amounts is an increase in the tax rate from $14.80 to $15.10, or 2%.


            The budget proposes using $100,000 from undesignated fund balance to help offset the amount needed from property taxes. A change this year is that the Contingency account is not tied directly to the use of undesignated fund balance.  The Contingency account is set at $15,000, $10,000 less than the current year and funded as part of the budget.

            The Manager and the Finance Advisory Committee recommend borrowing $370,000 for two projects including paving two miles of Millay Road starting near the overpass and continuing to the town line and the purchase of equipment for removing snow from the sidewalks.


            Finance Advisory Committee Chair Dan Billings stated that the Manager and Committee reviewed the debt service for the town and settled on recommending paving the two miles of Millay Road as part of the continuing road improvement plan begun by the Town several years ago.  After this work is complete, there are just a few roads left that need major work, and then a maintenance plan can keep up with the work. 


            Select Board member Turgeon asked why the original proposed 3% increase for employees was reduced to 2%. The Manager stated that he had originally proposed 3% based on the social security COLA and the Consumers Price Index (CPI) at the end of December.  However, in reviewing the budget with the Committee, the increase was reduced to 2%.  Committee Chair Billing stated that the employees have received slight increases over the past few years, sometimes even when state employees were not receiving increases, so the Committee felt 2% was appropriate. Turgeon stated that she was uncomfortable with giving less to the employees.


            Chair Hobart asked about the budgeted amounts for insurance coverage. The Manager stated that he has based the insurance costs on actual costs, but that he is in the process of shopping for lower rates.


            Committee Chair Billings thanked the Manager for his work on the budget and stated that the process was smooth. He also praised the Committee, Select Board and staff for the current year’s budget because of the chaos during the same time last year and the current year’s budget has worked well. Billings stated that the proposed borrowing will allow the road plan improvements to continue on course. The equipment purchase is appropriate as the amount the Town pays for a contractor for the service will pay the debt service on the equipment. In addition, the Manager will be reviewing the Town’s capital needs over the next several months and developing a plan for equipment purchases.  The use of $100,000 of Undesignated Fund Balance is not building a cliff for the Town to fall off as the fund balance is healthy. With good budgeting for the current year, the Town will add more into the undesignated fund balance and can use $100,000 next year as well, if needed. Billings stated that under normal years there is usually an increase in valuation and increases in revenue, but this is not the case in this town or others.


            The Manager thanked the Finance Advisory Committee, department heads and staff for working with him on the budget and he believes the process was very good.      


            On motion of Tourtelotte/Gallant, the Board voted 5 – 0 to approve the Fiscal Year 2013 proposed budget as presented.


5.         Discussion Items


  1. Annual Town Meeting Warrant Draft

            The Manager presented a draft of the Annual Town Meeting Warrant for the Board to review. He stated that he has changed the numbering of the articles to be in sequence (1 – 36) and that it includes an article to borrow $400,000 for the road project and equipment purchase. The Board is scheduled to hold a public hearing on the warrant articles for town meeting at their next meeting and then approve the warrant.


            B.      Chicken Barbeque Update


            The Town Manager stated that the 250th Committee has approved donating all proceeds from the chicken barbeque to the Bowdoinham Community School for the Ella Curtis room.  This is a change from before and will result in the Committee not making an additional donation to the School. This allows the chicken barbeque to serve its original purposes from years ago.  


6.         Town Manager’s Report


The Manager stated that Off-Road Construction will be loaming and seeding the areas behind the sidewalks within a week. They anticipate having the sidewalks on Bay Road and School Street finished after that and before May 19th, the day of the plant sale. The Cemetery Street sidewalk now has to go through a full review so it will not be started for a couple of months. The preliminary cost estimate is approximately $35,000, so it will be well within budget.


The Manager has received one offer to date for the old fire engine for $2,500. In addition, the Manager received one offer for the old plow truck for $2,500. He recommends rejecting both offers.  The Board agreed by consensus.


7.         Selectperson’s Requests for Agenda Items for Next Meeting – None


8.         Announce Future Meetings, Workshops, Events


A.  Select Board Meetings

1.  May 8th – Regular Meeting, Public Hearing on Town Meeting Warrant Articles

2.  May 22nd – Regular Meeting

            B.   Comprehensive Planning Workshop – April 25th 6:00 p.m.

            C.  Cable/Internet Committee – April 26th 1:00 p.m.

            D.  Bowdoinham Farmers’ Market Opens – May 19th 8:30 a.m.

            E.   Annual Library Plant Sale – May 19th 9:00 a.m.

            F.   Finance Advisory Committee – June 5th – Preparation for Town Meeting

            G.  Election Day – June 12th

            H.  Annual Town Meeting – June 13th, 7:00 p.m.


9.         Comments from the Public – None


10.       Adjourn

            The meeting adjourned by acclimation at 6:35 p.m.

Select Board

Town of Bowdoinham, Maine

Brian Hobart, Chair

M. Theresa Turgeon, Vice-Chair

Kathleen Gallant

Kathy Tome

Douglas Tourtelotte

                                                                                                Respectfully Submitted,                     

                                                                                                William S. Post, Town Manager