2012-05-08 Select Board Meetings Minutes


Town of Bowdoinham

Select Board Meeting

May 8, 2012 5:30 p.m.



1.         Call the Meeting to Order & Establish a Quorum


The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Select Board members Brian Hobart, Kathy Gallant, Kathy Tome, M. Theresa Turgeon and Douglas Tourtelotte were present.  Staff present included Town Manager William Post, Planning & Development Director Nicole Briand and Assessing Clerk Dotty Baker.  Finance Advisory Committee members Stewart Burrell, Tom Walling, and George Christopher were present.


2.         Public Hearing to obtain public comments on the warrant articles to be voted on at the Annual Town Meeting on June 13, 2012


            Chair Hobart opened the public hearing at 5:30 p.m. 


            The Town Manager reviewed the proposed Fiscal Year 2013 budget briefly as there were no members of the public in attendance that have not already heard about the proposed budget.  The Town Manager stated that the proposed Fiscal Year 2013 municipal budget has an increase of $92,263 from the current year. Of this increase, $82,840 is in the Debt Service account for the first payments on the bonds approved at the 2011 town meeting for the fire truck, plow truck and road construction. The remaining $9,423 increase is spread across the rest of the municipal budget. 


            Bowdoinham’s share of the MSAD 75 budget has an increase of $104,038 or 4.5%. Bowdoinham’s share of Sagadahoc County’s budget is increasing $3,774. The overall effect of these increased amounts is an increase in the tax rate from $14.80 to $15.10, or 2%.


There were no comments or questions from those in attendance and Chair Hobart closed the public hearing at 5:35 p.m.


3.         Amendments to the Agenda – None


4.         Approve Consent Calendar

  1. Meeting Minutes of April 24, 2012
  2. Warrants & Financial Reports:
    1. Treasurer’s Warrant #64 for $34,703.51
    2. April Financial Report

            C.  Communications

                  1.   Sheriff’s April Incident Report

                  2.   2011 Annual Solid Waste Management Report


Select Board member Theresa Turgeon asked about the incident types in the Sheriff’s monthly report. She asked how the number and types of incidents compared to the same month the previous year. The Manager stated that he did not have the data compared in that manner, but could for future meetings for the Board’s information.


Chair Hobart also stated that the Sheriff should be invited to attend a future meeting with the Board.


On motion of Tome/Gallant, the Board voted 5 – 0 to approve the consent calendar as presented.


5.         Action Items


            A.  Act on Approval of Annual Town Meeting Warrant


            The Town Manager reviewed the annual town meeting warrant with the Board, which is the same as the draft warrant from the previous meeting. He stated that he has changed the numbering of the articles to be in sequence (1 – 36) and that it includes an article to borrow $400,000 for the road project and equipment purchase.  There is one ordinance article for the Land Use Ordinance Amendments, the budget articles and the regular business articles.


            On motion of Gallant/Tome, the Board voted 5 – 0 to approve the 2012 Annual Town Meeting Warrant.


            B.      Act on Lease by and Between Taurus Systems, Inc. and the Town of Bowdoinham for the Riverview Building


            The Manager stated that this lease actually expired in October 2011, and he just noticed that fact. The terms are the same as the previous year’s lease and will cover the period November 1, 2011 through October 31, 2012.


            Select Board member Gallant identified some typographical errors in the lease. The Manager stated he would correct those and have the lease ready for signatures if approved.


            On motion of Tourtelotte/Turgeon, the Board voted 5 – 0 to approve the Lease by and between Taurus Systems, Inc. and the Town of Bowdoinham with the noted corrections.


            C.     Act on Appointment of William Gray to the Cable/Internet Committee for a term ending June 30, 2014


            The Manager stated that Mr. Gray attended the last Cable/Internet Committee meeting and would like to serve on the committee. He would be filling the vacancy created by the resignation of Bert Singer.


            On motion of Tourtelotte/Tome, the Board voted 5 – 0 to Board appoint William Gray to the Cable/Internet Committee for a term ending June 30, 2014.


6.         Discussion Items


  1. Request from Bowdoinham Water District


     The Bowdoinham Water District is requesting that the Town’s Public Works Department mow the District’s two properties: one on Preble Road in Bowdoinham, and one on West McIver Road in Bowdoin. This is an opportunity for the Town to receive some revenue to help offset costs, and a way to keep the District’s costs down, which in turn helps the Town on the expense side of water rates and hydrant rental rates.  The only potential issue is that one of the properties is located in Bowdoin. While there is no law against Bowdoinham’s employees performing this service, the Board should consider the appearance of our employees in another Town performing work.


            Select Board member Turgeon stated that this seems t be a reasonable activity to save money for the Water District.


            Chair Hobart stated that it seems to be a good situation for both the Town and the Water District.


            Select Board member Doug Tourtelotte asked how much the current contractor is being paid for mowing services. The Manager stated that he would find out. Tourtelotte explained that the Board has discussed previously whether it is more cost efficient to mow town-owned properties using Town employees or by contracting out.


            The Board’s consensus was to have the Manager move forward with the Water District’s request.


     B.     Town Hall Rental Policy


     The Manager stated that he has reviewed the current Town Hall Rental Policy and it needs to be updated. He provided a draft document detailing some questions and suggestions from staff on the policy, but would like the Board’s opinion before moving forward.


            Select Board member Turgeon stated that she would not want the rental cost to increase and there should be a waiver process in place for the manager to follow for non-profit use. 


            Select Board member Gallant stated that the maximum capacity of the building should be added.  





7.         Town Manager’s Report


The Manager stated that Off-Road Construction has loamed and seeded the areas behind the sidewalks and grass should begin growing soon. The sidewalk on Bay Road should be finished shortly.


The Ridge Road project has been going along well with few issues. The Contractor expects to pave the road the end of the week, weather permitting.


8.         Selectperson’s Requests for Agenda Items for Next Meeting


Select Board member Turgeon stated that she and Kathy Tome will be attending the Community Development Advisory Committee meeting on May 15th to discuss small business concerns.


Select Board member Tourtelotte stated that West Bath has a policy that allows contracts to be awarded to local contractors if the cost is within 5% of the low bidder.  The Manager stated that there are some potential legal issues with that policy as it has been challenged in other communities.


9.         Announce Future Meetings, Workshops, Events

A.  Select Board Meetings

1.  May 22nd – Regular Meeting

2.  June 12th – Regular Meeting

            B.   Community Development Advisory Committee Meeting - May 15th 6:30 p.m.

            C.  Bowdoinham Farmers’ Market Opens – May 19th 8:30 a.m.

            D.  Annual Library Plant Sale – May 19th 9:00 a.m.

            E.   Election Day – June 12th

            F.   Annual Town Meeting – June 13th, 7:00 p.m.



10.       Comments from Select Board Members


            Tourtelotte stated that the shoulder at the corner of Millay Road and Birchwood Lane has seen some truck traffic and needs some work.


            Tome stated that she has met with Diane Stahl and others and they have decided to wait on additional fundraising activities because of the 250th Anniversary activities.


            Turgeon stated that she is reading a book by Dr. Alan Teele that describes his concept of utilizing technology to keep elderly people in their homes longer. She will pass the book along to others when she is done.


            Gallant stated that she has met with Nicole Briand a few times to discuss fundraising ideas for the Skate Park. It will be difficult to raise the amount of money needed for the construction.


11.       Comments from the Public


            George Christopher asked how the excise tax collections were through April. The Manager stated that the collections were higher than expected.


            Stewart Burrell asked if the Manager knew about the items dumped on Carding Machine Road. The Manager stated that he did and they will be picked up by the Public Works Department.


12.       Adjourn


            The meeting adjourned by acclimation at 6:25 p.m.


Select Board

Town of Bowdoinham, Maine  

Brian Hobart, Chair

M. Theresa Turgeon, Vice-Chair

Kathleen Gallant

Kathy Tome

Douglas Tourtelotte

Respectfully Submitted,                                         

William S. Post, Town Manager