2012-05-22 Select Board Meeting Minutes


Town of Bowdoinham

Select Board Meeting

May 22, 2012 5:30 p.m.



1.         Call the Meeting to Order & Establish a Quorum


The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Select Board members Brian Hobart, Kathy Gallant, M. Theresa Turgeon and Douglas Tourtelotte were present.  Board member Kathy tome was absent. Staff present included Town Manager William Post, and Planning & Development Director Nicole Briand. George Christopher was also present.


2.         Amendments to the Agenda


            Item 11 “Executive Session Pursuant to 1 M.R.S. §405(6)(E) to discuss a legal matter” was added to the agenda.


3.         Approve Consent Calendar

  1. Meeting Minutes of May 8, 2012
  2. Warrants & Financial Reports:
    1. Treasurer’s Warrant #67 for $271,077.35

            C.  Quit Claim Deeds

                  1.   Denise K. Whitmore, 74 Wildes Rd, Map R08, Lot 05-A


On motion of Tourtelotte/Gallant, the Board voted 4 – 0 to approve the consent calendar as presented.


4.         Action Items


            A.  Act on Town Hall Rental Policy


The Town Manager drafted a new policy based on the Board’s comments from the last meeting. The Board reviewed the policy presented.  Select Board member Theresa Turgeon asked if there should be a time when the noise from music is turned off. The Board agreed that music should be turned off at 10:00 p.m. Sunday through Thursday and 11:30 p.m. on Friday and Saturdays to not offend the neighbors.


Select Board member Kathy Gallant recommended that the number of chairs and tables present in the building be added to the policy.  


            On motion of Tourtelotte/Gallant, the Board voted 4 – 0 to approve the Town of Bowdoinham Town Hall Rental Policy with the noted amendments.


            B.      Act on Appointment of General Assembly Representatives to Midcoast Economic Development District


The Manager stated that Bowdoinham is a member of the Midcoast Economic Development District and has two representatives to appoint annually to the General Assembly. The General Assembly generally meets once per year and elects the Board of Directors for MCEDD. The Board of Director’s are responsible for the operations of MCEDD through the year and elect, from the Board of Directors, and Executive Committee. The manager has served on the MCEDD Executive Committee and as Treasurer for MCEDD for the past four years and is willing to serve again.  The Manager recommended that Nicole Briand be appointed as the other General Assembly representative for Bowdoinham, unless there is a Select Board member that wants to serve.


            On motion of Gallant/Tourtelotte, the Board voted 4 – 0 to appoint William Post and Nicole Briand as representatives of Bowdoinham to MCEDD’s General Assembly.


            C.     Act on Appointment of General Assembly Representatives to Midcoast Council of Governments


The Manager stated that as a member of the Midcoast Council of Governments, Bowdoinham has three representatives to the MCOG General Assembly. This organization works the same as MCEDD in that the General Assembly generally meets once per year to elect a Board of Directors which in turn elects an Executive Committee. The current representatives to the MCOG General Assembly are Brian Hobart, Nicole Briand and William Post. The Manager recommended that all three be re-appointed, unless Chair Hobart does not want to serve or there is another Board member that wants to serve.


On motion of Gallant/Tourtelotte, the Board voted 4 – 0 to appoint Brian Hobart, William Post and Nicole Briand as representatives of Bowdoinham to MCOG’s General Assembly.


            D.     Act on Nominations to MMA’s Legislative Policy Committee


The Manager stated that every two years, on the state legislature’s election cycle, the Maine Municipal Association elects two representatives from each Senate District to serve on the Legislative Policy Committee (LPC).  The process includes nominations from each town in the senate district and then an election. The Manager is willing to serve on the LPC if the Board believes it is helpful to Bowdoinham. The time commitment is generally one full day per month, and about one to two hours per week.


Select Board members Tourtelotte and Turgeon stated their support for the Town having a representative on the committee.


On motion of Turgeon/Tourtelotte, the Board voted 4 – 0 to nominate William Post for the Legislative Policy Committee.




5.         Discussion Items


  1. Code Enforcement Process


     The Manager stated that Planning and Development Director Nicole Briand distributed a packet of information to the Board describing the code enforcement process and detailing current violations.  As we discussed earlier in the year, it would be helpful for the code staff for the Board to have a good understanding of the code process and to provide guidance as to how the Board would like the codes - enforced - strictly or working with residents. In addition, there will always be some violators that will need to be pushed to the next level and that involves letters and possible court action by the Town’s attorney.


            Select Board member Tourtelotte asked how consent agreements would work. The Manager stated that the code officer and manager would work with the violator to mitigate any violation as much as possible. Then agree to certain conditions that may allow the violation, or part of the violation, to exist. This would then be brought to the Board for review and approval.


            Tourtelotte stated that the Town should not ignore violators if there is no attempt to respond to the Town’s notifications of violations.


            Select Board member Turgeon stated that if violators do not respond positively to the Town’s notices of violations, then the Town should go to the next step and involve the attorney.


            Chair Hobart stated that he would want to be notified if there was a code violation that resulted in a stop work order because those orders usually evoke a strong reaction.


            By consensus, the Board agreed that the Town staff can request the town attorney to send letters, based on the staff’s judgment of the situations.


6.         Town Manager’s Report


The Manager stated that he has received one estimate for painting the exterior of Town Hall for approximately $15,000. He will need to prepare a request for proposals and receive other prices because of the cost per the Purchasing Policy. 


The Ridge Road has been paved with the base layer and the curb and catch basins will be complete this week.  Chair Hobart asked if the curb will be “cape cod” style since it is easier to plow snow. The Manager stated that he would check the style of the curb. (Note: after the meeting the Manager determined that the curb will be sidewalk mold to match the side with the sidewalk and notified the Board.)


7.         Selectperson’s Requests for Agenda Items for Next Meeting – None




8.         Announce Future Meetings, Workshops, Events

A.  Select Board Meetings

1.  June 12th  – Regular Meeting

2.  June 26th – Regular Meeting

            B.   Cable/Internet Committee Meeting - May 24th 1:00 p.m.

            C.  Planning Board Meeting – May 24th 7:00 p.m.

            D.  Memorial Day – May 28th, Town Office Closed

            E.   Election Day – June 12th

            F.   Annual Town Meeting – June 13th, 7:00 p.m. Town Hall


9.         Comments from Select Board Members


            Select Board member Turgeon provided copies to the Board members of information on “Governance of Municipal Corporations” that she found interesting and informative.  She also stated that the Manager had provided a copy of a book entitled Local Government in Maine that she will pass on after she has read it. 


            Turgeon stated that she and Board member Kathy Tome attended the Community Development Advisory Committee (CDAC) meeting and discussed local businesses. A point was made that local businesses have not been visited by Board members. Another business owner stated that there was nothing to see at his business.


            The Committee also though that the Select Board should send letters to all businesses in town asking them to add their names to a bidders list so that they could receive requests for proposals before businesses not in town.  The Manager stated that could be done, but it has been difficult getting businesses in town to provide their information to the town office staff so that the businesses are included on the Town’s website.


            Chair Hobart suggested that the CDAC send letters to businesses asking for their business information and description and this information could be put on the website and used by the Manager when in need of services and supplies. 


10.       Comments from the Public


            George Christopher asked if the June 5th Finance Advisory Committee was still scheduled. The Manager stated that it was cancelled by the Dan Billings, chair of the committee since the annual town meeting warrant is not too involved this year. 


11.       Convene in Executive Session Pursuant to 1 M.R.S. §405(6)(E) to discuss a legal matter


            On motion of Tourtelotte/Gallant, the Board voted to convene in Executive Session Pursuant to 1 M.R.S. §405(6)(E) to discuss a legal matter at 6:32 p.m.


            On motion of Tourtelotte/Turgeon, the Board voted to reconvene in regular session at 6:46 p.m.


            No action was taken.


12.       Adjourn


            The meeting adjourned by acclamation at 6:47 p.m.



 Select Board

Town of Bowdoinham, Maine   Brian Hobart, Chair

 M. Theresa Turgeon, Vice-Chair

Kathleen Gallant


Kathy Tome

Douglas Tourtelotte

Respectfully Submitted,

 William S. Post, Town Manager