2012-06-12 Select Board Meeting Minutes

MINUTES

Town of Bowdoinham

Select Board Meeting

June 12, 2012 5:30 p.m.

 

 

1.         Call the Meeting to Order & Establish a Quorum

 

The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Select Board members Brian Hobart, Kathy Tome, M. Theresa Turgeon and Douglas Tourtelotte were present.  Board member Kathy Gallant arrived at 5:45 p.m. Staff present included Town Manager William Post. George Christopher and Stuart Burrell were also present.

 

2.         Amendments to the Agenda

           

            Item 4A “Request to Close a Portion of Lower Main Street and Mailly Waterfront Park on June 23rd” was added to the agenda.

 

3.         Approve Consent Calendar

 

  1. Meeting Minutes of May 22, 2012

 

On motion of Tourtelotte/Hobart, the Board voted 3 – 0 -1 (Tome abstained) to approve the meeting minutes of May 22, 2012.

 

  1. Meeting Minutes of June 5, 2012
  2. Warrants & Financial Reports:
    1. Treasurer’s Warrant #71 for $317,214.98
    2. May Financial Report

            D.  Communications & Reports

                  1.   Sheriff’s May Incident Report

            E.   Quit Claim Deeds

                  1.   Hope Harriman, Personal Representative for Estate of Mabel A. Hinkley, 8 Billington Lane, Map R10, Lot 036-A

 

On motion of Hobart/Tome, the Board voted 4 – 0 to approve the remainder of the consent calendar as presented.

           

4.         Action Items

           

            A.  Request to Close a Portion of Lower Main Street and Mailly Waterfront Park on June 23rd

 

The Town Manager stated that FHC, Inc., the sponsor of Red, White and Blue Day on June 23rd, has requested that a portion of Lower Main Street and the Waterfront Park be closed for the festival, from about 3:00 p.m. until 10:00 p.m. The closure would be from just west of the railroad tracks to 30 feet east of the tracks. Business owners in the area have been contacted and there are no issues with this closure. 

 

            On motion of Tourtelotte/Tome, the Board voted 4 – 0 to approve the closure of Lower Main Street on June 23rd as requested.

 

            B.      Act on Lease Agreement By and Between Town of Bowdoinham and Sagadahoc Recycling Company

 

The Manager stated that he prepared a new lease agreement for the Recycling Barn that covers a three-year period beginning July 1, 2012.  The annual lease amount increases 3% each year. Language concerning possible future improvements has been added, as the Town does not know for sure what those improvements may be or what the costs will be. Dave Berry has reviewed and approved that language.

 

On motion of Tourtelotte/Turgeon, the Board voted 4 – 0 to approve the Lease Agreement By and Between the Town of Bowdoinham and Sagadahoc Recycling Company.

 

            C.     Act on Contract for Curbside Pick-up By and Between Town of Bowdoinham and Richard Plummer & Son, Inc.

           

The Manager stated the he prepared a new contract for curbside pick-up that covers a three-year period beginning July 1, 2012. The cost per bag has increased by $0.05 per bag for solid waste each year of the contract. This amounts to approximately $1,400 per year. 

 

The Board stated that they are pleased with the service of the company.

 

On motion of Tourtelotte/Turgeon, the Board voted 4 – 0 to approve the Contract for Curbside Pick-up Between the Town of Bowdoinham and Richard Plummer & Son, Inc.

 

            D.     Act on Public Hearing Notice for General Assistance Ordinance Amendment

 

The Manager stated that as part of the governor’s budget approved by the Legislature, the monthly maximum allowed amounts for General Assistance have been reduced by 10%. The Board must hold a public hearing on this ordinance amendment and post a public hearing notice at least seven days prior to the hearing. The Manager recommended the public hearing be held at the Board’s next meeting (June 26th).

 

On motion of Tourtelotte/Tome, the Board voted 4 – 0 to schedule a public hearing for June 26, 2012 at 5:30 p.m. to hear public discussion on an amendment to the General Assistance Ordinance.

 

 

 

 

5.         Discussion Items

 

  1. Preparation for Annual Town Meeting

 

     The Manager stated that as this is his first town meeting in Bowdoinham, he would like to review the process with the Board for the town meeting, for example, who provides motions for articles, who sits where, what are the Board’s expectations, etc. And he would like to ensure that the Board is prepared with any information they may need.

 

     Chair Hobart stated that he would introduce the manager to the audience and ensure the moderator asks for a vote to allow non-resident employees to speak at the meeting. He stated that the Board usually sits in front of the stage with the moderator at the podium on one side and the manager and clerk at the table as well. Generally, audience members will provide motions, but if none are raised, then he will provide motions for articles.

 

            Select Board member Tome asked about the borrowing article. The Manager stated that the article is article 4 and asks to authorize borrowing $400,000. $330,000 would be for road construction on Millay Road and $70,000 for purchasing a machine to plow and sand the sidewalks.

 

            The Manager stated that he had a discussion with Finance Advisory Committee Chair Dan Billings about the revenue article. It appears that the projected revenue for fiscal year 2013 could be adjusted up slightly, about $8,000, but this adjustment would not make any difference in the tax rate. The tax rate is still estimated to be $15.10 per $1,000 of assessment assuming the education and municipal budgets are approved as proposed.

 

6.         Town Manager’s Report

 

Frank Connors informed the Manager that he placed 338 flags in 34 cemeteries for Memorial Day, while nine were placed boy others.  This is a new record for flags.

 

The Manager stated that the Town survived the most recent rain event well considering the damage in other towns. Bowdoinham’s damage was around $5,000 which included work hours for the public works crew over that weekend and the manager’s hours as EMA Director.  There were generally minor shoulder was-outs and erosion.

 

The sidewalk construction is expected to resume soon, with Ridge Road and School Street at the top of the list and other small loose ends on Bay Road and Main Street.   

 

The cash raffle to raise money for the Skate Park Project is on hold, as the Town was informed by the State Police that it is not eligible by state law to hold cash raffles.  Town staff is looking for a sponsor for the raffle that is a qualified non-profit organization.

 

Select Board member Turgeon stated that the public works crew did an excellent job throughout the storm.

 

Select Board member Tome credited Darren Carey for producing an excellent town report. The Manager stated that Carrie Genest helped Darren and the two deserve a great deal of credit.

 

7.         Selectperson’s Requests for Agenda Items for Next Meeting – None

 

8.         Announce Future Meetings, Workshops, Events

A.  Select Board Meetings

1.  June 26th – Regular Meeting

2.  July 10th – Regular Meeting

            B.   Skate Park Design Workshop – June 20th 6:00 p.m. Town Hall

            C.  Chicken Barbeque – June 23rd 11:30 a.m. – 1:30 p.m. Community School

            D.  Red, White & Blue Festival – June 23rd 5:00 – 10:00 p.m. Waterfront

            E.   Cable/Internet Committee Meeting – June 28th 1:00 p.m.

 

9.         Comments from Select Board Members

 

            Select Board member Turgeon compared the Sheriff’s monthly reports from May 2011 and May 2012 and noted an increase in the number of incidents.  The Manager stated that it is important that the actual types of incidents are compared, as they vary greatly from one month to the next. He is working on a comparison report that will make that easier for the Board. 

 

10.       Comments from the Public – None

           

11.       Adjourn

 

            The meeting adjourned by acclamation at 6:07 p.m.

Select Board

Town of Bowdoinham, Maine  

Brian Hobart, Chair

M. Theresa Turgeon, Vice-Chair

Kathleen Gallant

Kathy Tome

Douglas Tourtelotte

Respectfully Submitted,                         

 William S. Post, Town Manager