2012-06-26 Select Board Meeting Minutes


Town of Bowdoinham

Select Board Meeting

June 26, 2012 5:30 p.m.



1.         Call the Meeting to Order & Establish a Quorum


The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Select Board members Brian Hobart, Kathy Gallant, Kathy Tome, M. Theresa Turgeon and Douglas Tourtelotte were present.  Staff present included Town Manager William Post and Nicole Briand. George Christopher, Tony Cox, David Whittlesey and Stuart Burrell were also present.


2.         Public Hearing

            A.  General Assistance Ordinance Appendix A concerning updated overall maximum amounts allowed


            Chair Hobart opened the public hearing at 5:30 p.m. and asked for comments. 


            The Town manager stated that as part of the governor’s budget, the maximum amounts allowed for General Assistance were decreased by 10%. In order to make this adjustment, the Board needs to hold a public hearing on “Appendix A” which contains the new amounts, receive public comments and then vote on the updated ordinance.


            George Christopher asked how many families/general assistance applicants may be affected by this change. The Manager stated that there may be one or two applicants that would not receive assistance because of the reduction, and more that may receive less assistance.


            George Christopher asked if there were other resources available to applicants that may be denied or receive less assistance under the updated ordinance. The Manager stated that there are other resources available with different criteria, and some applicants may also qualify for emergency assistance under the General Assistance Ordinance.


            David Whittlesey asked if those that were denied general assistance found assistance elsewhere.  The Manager stated that those applicants that are truly in need and have spent there funds appropriately generally would qualify for assistance.


            There being no further comments, Chair Hobart closed the public hearing at 5:34 p.m.


3.         Amendments to the Agenda – None  


4.         Approve Consent Calendar


  1. Meeting Minutes of June 12, 2012
  2. Warrants & Financial Reports:
    1. Treasurer’s Warrant #71 for $317,214.98

On motion of Tourtelotte/Turgeon, the Board voted 5 – 0 to approve the consent calendar as presented.


5.         Action Items


            A.  Act on Adoption of General Assistance Appendix A


            On motion of Turgeon/Tome, the Board voted 5 – 0 to approve the General Assistance Ordinance Appendix A effective July 1, 2012 – June 30, 2013.


            B.      Act on Request from the Bowdoinham Community Development Initiative (BCDI)


David Whittlesey stated that a number of people, groups and organizations in Bowdoinham are interested in supporting local farms, businesses, and entrepreneurs and started having conversations about how to do this. It was determined that to help these local businesses succeed and grow, a private organization would be beneficial that could partner with the Town’s economic development efforts, and businesses in town.


One part of the discussion was about how to find capital for funding various projects since the credit union closed.  The first attempt at this involved a local farmer that wanted to purchase a tractor to increase productivity, but did not want to cut short funding for planting. The group developed a loan process, raised $7,000 in capital from community members in two weeks, and provided the funding to the farmer. The capital was raised by investors from the community and provided to the farmer as a loan. The loan interest rate is 3%, with 2% returned to investors and 1% returned in plants for the annual plant sale.


Once this was proven to be successful, members of BCDI met with the Town Manager, Planning & Development Director and other organizations, such as the Midcoast Council of Governments to describe the initiative and ask for support and possible funding to start the organization. The Manager and Planning & Development Director believed that the TIF budget could be used to provide some start-up funding for BCDA, and therefore, the request for $5,000 cam from BCDI to the Town.


Select Board member Turgeon stated that she would like to see a credit union return to the town.  David Whittlesey stated that this idea has not been turned down. There have been discussions about creating a credit union, but there is a critical mass needed in the amount of capital and number of investors. Tony Cox stated that a credit union has huge regulations and a great deal of work to ensure it would be successful. These small loans like the tractor loan acts like a credit union.


Select Board member Tourtelotte asked if there were more projects coming forward. David Whittlesey stated that there is a second concrete project in the works for a loan for a greenhouse.


Select Board member Tome asked about the process to let the community and entrepreneurs know about this initiative. David Whittlesey stated that they are being careful to go slow because they need to get the organization set up before getting overwhelmed with requests. P art of the initial budget includes funding for communication, and they have used, and will use, the Town’s newsletter.


Tourtelotte asked if this organization was modeled after another Town. Whittlesey stated they have borrowed parts from different areas such as a town in Vermont, the town of Unity and the Kennebec Valley Estuary Trust, but there is not one initiative that they have modeled.


Turgeon stated that she is still concerned about a credit union not being in town and would rather see funding and energy go towards the creation of a credit union. Whittlesey agreed and stated that an “old school” credit union is needed. He does not believe that BCDI would have the expertise or funding to create and run a credit union, but creating one could be a project under BCDI.


On motion of Tourtelotte/Tome, the Board voted 4 – 1, Turgeon opposed, to approve the request from BCDI and approve funding $5,000 from the TIF account.


            C.     Act on Appointments to Boards and Committees


The Manager stated that these are routine appointments to various Boards and Committees and all are members with terms expiring and wishing to serve again (see attached list).


On motion of Tourtelotte/Gallant, the Board voted 5 – 0 to approve the appointments to Boards and Committees as submitted.


D.        Act on Agreement for Services by and between the Coastal Humane Society and the Town of Bowdoinham


The Manager stated that the new contract with the animal shelter has increased from the previous year but he budgeted for the increase for FY13. The Town is required by statute to contract with an animal shelter.


On motion of Gallant/Tome, the Board voted 5 – 0 to approve the Agreement for Services by and between the Coastal Humane Society and the Town of Bowdoinham.


E.         Act on Confirmation of Town Manager’s Appointments for FY13


The Manager stated that there are several officials that report to the Town Manager that are appointed by the manager and confirmed by the Select Board. The manager then read a list of officials (see attached).


On motion of Tourtelotte/Turgeon, the Board voted 5 – 0 to confirm the Town Manager’s appointments for Fiscal Year 2013.


F.         Act on Request by Fire Department to Purchase Light Tower for Engine 1


The Manager stated that the Fire Chief originally requested $12,200 in the FY13 budget for a light tower with 6,500 watt lights for Engine 1 (the new truck). He received another quote for $4,390 for a light tower with 4,500 watt lights and that figure was submitted in the budget that went to the Finance Advisory Committee.  However, after discussion with the FAC, it was agreed to fund this purchase from the Fire Department Equipment Reserve account. The light tower will be mounted behind the cab of Engine 1 and rises up to illuminate a scene.


On motion of Tourtelotte/Tome, the Board voted 5 – 0 to approve the Request by the Fire Department to Purchase a Light Tower for Engine 1 in the amount of $4,390 with funding from the Fire Department Reserve Account


6.         Discussion Items


     A.     Temporary Employee for Public Works


            The Manager stated that one of the public works employees has had shoulder surgery and will be out of work for an extended period of time. At this point, his physician has not given him a timeframe, but he expects the employee will be out for at least two months.  His wages are being paid by workers’ compensation insurance so the Town is not paying any of his wages.  Because of the amount of work for the crew, the Manager requested to be authorized to hire a temporary laborer for July and August, or as needed. 


            On motion of Turgeon/Tourtelotte, the Board voted 5 – 0 to approve the Manager’s request to hire a temporary employee for Public Works.


7.         Town Manager’s Report


The Manager reminded the Board that his annual performance evaluation will be on the agenda in executive session for the next meeting. He will provide the forms to the Board members before the meeting so that they have time to complete them.


8.         Selectperson’s Requests for Agenda Items for Next Meeting – None


9.         Announce Future Meetings, Workshops, Events

A.  Select Board Meetings

1.  July 10th – Regular Meeting

2.  July 24th – Regular Meeting

            B.   Cable/Internet Committee Meeting – June 28th 1:00 p.m.

            C.  Summer Concert Series – Every Sunday 6:30 p.m. – Mailly Waterfront Park

D.  Independence Day – July 4th, Town Office Closed


10.       Comments from Select Board Members


            Chair Hobart stated that the chicken barbeque was like the “good old days” and heard several good comments.

            Board member Tome congratulated David Berry and all the volunteers that made it possible.


11.       Comments from the Public – None


12.       Adjourn


            The meeting adjourned by acclamation at 6:17 p.m.


Select Board                                                                                                   

Town of Bowdoinham, Maine   Brian Hobart, Chair

 M. Theresa Turgeon, Vice-Chair

 Kathleen Gallant

 Kathy Tome

 Douglas Tourtelotte

Respectfully Submitted,


William S. Post, Town Manager