2012-07-10 Select Board Meeting Minutes


Town of Bowdoinham

Select Board Meeting

July 10, 2012 5:30 p.m.



1.         Call the Meeting to Order & Establish a Quorum


The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Select Board members Brian Hobart, Kathy Gallant, Kathy Tome, M. Theresa Turgeon and Douglas Tourtelotte were present.  Staff present included Town Manager William Post. George Christopher was also present.


2.         Amendments to the Agenda   


            Chair Hobart stated that the amount for Treasurer’s Warrant #1 for fiscal year 2013 is $72,927.35.


3.         Approve Consent Calendar


  1. Meeting Minutes of June 26, 2012
  2. Warrants & Financial Reports:
    1. Treasurer’s Warrant Fiscal Year 2012 #76 for $55,150.44
    2. Treasurer’s Warrant Fiscal Year 2013 #1 for $72,927.35
    3. June 2012 Financial Report

            C.  Communications & Reports

                  1.   Sheriff’s June Incident Report


On motion of Tourtelotte/Tome, the Board voted 5 – 0 to approve the consent calendar as presented.


4.         Action Items


            A.  Act on Contract Agreement with Maine Municipal Association Risk Pool for Insurance


The Town Manager stated that he worked a complete week on obtaining insurance after Scottsdale Insurance Company declined to renew the Town’s Public Officials Liability (POLI) and Employment Practices Liability Insurance (EPLI). The Town’s previous agent, Downeast Insurance, worked hard to obtain quotes from different companies, but the cost of only POLI and EPLI was quoted at $34,755. Therefore, the Manager worked with the Maine Municipal Association to obtain a quote for all of the Town’s insurance including property and casualty, POLI, EPLI and bonds for the Manager and Deputy Treasurer. The Fire Department buildings and vehicles are covered by VFIS through Riley Insurance.  As of Friday, June 29th, the Manager obtained insurance through MMA’s Risk Pool for the Town at a cost of $18,412. The share of this cost for POLI and EPLI is $5,808.  I have budgeted $18,000 for this insurance.  The Board simply needs to approve the agreement to rejoin MMA’s Risk Pool. 


On motion of Tome/Gallant, the Board voted 5 – 0 to approve the Contract Agreement with the Maine Municipal Association for Property and Casualty Insurance.


            B.      Act on Maine Municipal Association Annual Election for Vice-President and Executive Committee


The Manager stated that the Board has a vote for each of the positions on the Board of Directors for MMA.  A nominating committee puts forward candidates and others can be submitted by petition to MMA.  The Manager stated that there is on individual nominated for vice-president and three nominated for the executive committee for three positions. The Manager knows the two town managers on the ballot and believes they will do a good job.


On motion of Tome/Gallant, the Board voted 5 – 0 to cast the Town’s ballot for the slate as proposed.


            C.     Act on Maine Municipal Association Election for Legislative Policy Committee (LPC)


The Manager stated that the Board has a vote for two representatives from Senate District 19 for MMA’s Legislative Policy Committee (LPC). Previously, the Board nominated the Manager for one of these positions. Since there are only two candidates, the Manager will be elected to fill one position.  


On motion of Gallant/Tome, the Board voted 5 – 0 to cast the ballot for William Post and Jonathan Davis for MMA’s Legislative Policy Committee.


D.        Act on Urban/Rural Initiative Program Certification for FY13


The Manager stated that the state provides some funding through the Department of Transportation for local road assistance.  The MDOT’s budget was reduced this past legislative session, but the Town is already at the lowest possible “hold harmless” amount for local road assistance funding ($45,120) so we will not receive a reduction.  The Board needs to certify each year that the Town uses the local road assistance funding for capital improvements on the roads.  The Town has done this as evident by the road construction we have undertaken on Center Street, Spring Street and School Street. 


On motion of Tourtelotte/Gallant, the Board voted 5 – 0 to approve the Urban/Rural Initiative Program Certification for FY13.


5.         Discussion Items – None





6.         Town Manager’s Report


The Manager reported that the Town has started accepting credit card, debit card and electronic check payment over the internet as of about a week ago. In addition, on Wednesday, July 11th, credit and debit cards will be able to be accepted at the counter at the Town Office. The previous fee schedule has been changed to make it more easily understandable to the users. The fee for using a debit card is $3.95, regardless of the amount of the transaction. The fee for using a credit card is 2.95% of the transaction amount.  The fee to pay by electronic check over the internet is $1.00. These fees, as approved by the Board previously, are paid by the users, and the fees are announced before any payment is processed.


The Cemetery Road sidewalk project has been approved by the state and will begin as soon as a contract amendment can be written and approved.


7.         Selectperson’s Requests for Agenda Items for Next Meeting – None


8.         Announce Future Meetings, Workshops, Events

A.  Select Board Meetings

1. July 24th – Regular Meeting

2.  August 14th – Regular Meeting

            B.   250th Anniversary Committee Meeting – June 11th 7:00 p.m. Merrymeeting Arts Center

            C.   Community Development Advisory Committee Meeting – June 17th 6:30 p.m. Municipal Building

            D.  Summer Concert Series – Every Sunday 6:30 p.m. – Mailly Waterfront Park


9.         Comments from Select Board Members


            Select Board member Tourtelotte stated that there is a telephone wire hanging low on the Millay Road, just before Teagan’s Way. The Manager stated that he would report it to Fairpoint.


            Select Board member Gallant asked when the request for proposals for Town Hall painting would be out. The Manager stated that he has been working on it and expects it out on Wednesday.


            Select Board member Turgeon stated that the work done on the Veteran’s Park is excellent. She also stated that the Mailly Waterfront sign needs work and the map at the park still needs to be lowered. She stated that the Cable/Internet Committee tallied the survey and had 234 responses. There were complaints about Comcast included in the comments section, with about 60% commenting that they were unhappy with Comcast and 40% satisfied.


10.       Comments from the Public – None


11.       Executive Sessions

            A.  Convene in Executive Session Pursuant to 1 M.R.S. §405(6)(E) to discuss a legal matter

            B.   Convene in Executive Session Pursuant to 1 M.R.S. §405(6)(A) to discuss a personnel matter


            On motion of Tourtelotte/Hobart, the Board voted 5 – 0 to convene in executive session pursuant to 1 M.R.S. §405(6)(E) to discuss a legal matter and 1 M.R.S. §405(6)(A) to discuss a personnel matter at 5:59 p.m.


            On motion of Turgeon/Tome, the Board voted 5 – 0 to reconvene in regular session at 6:34 p.m.


            No action was taken.


12.       Adjourn


            The meeting adjourned by acclamation at 6:34 p.m.


Select Board                                                                                                   

Town of Bowdoinham, Maine  

Brian Hobart, Chair 

M. Theresa Turgeon, Vice-Chair

Kathleen Gallant

Kathy Tome

Douglas Tourtelotte

Respectfully Submitted,

 William S. Post, Town Manager