2012-08-14 Select Board Meeting Minutes


Town of Bowdoinham

Select Board Meeting

August 14, 2012 5:30 p.m.



1.         Call the Meeting to Order & Establish a Quorum


The meeting was called to order and quorum established by Chairman Hobart at 5:31 p.m.  Select Board members Brian Hobart, Kathy Gallant, Kathy Tome, M. Theresa Turgeon and Douglas Tourtelotte were present.  Staff present included Town Manager William Post, Assessors’ Agent Ron Beal and Assessing Clerk Dotty Baker.  Stuart Burrell was also present.


2.         Amendments to the Agenda – None


3.         Approve Consent Calendar

            A.  Regular Meeting Minutes of July 24, 2012

            B.   Warrants & Financial Reports:

                  1.   Treasurer’s Warrant #6 for $72,905.26

                  2.   Treasurer’s Warrant #7 for $231,329.73

                  3.   July 2012 Financial Report

            C.  Communications & Reports

                  1.   Sheriff’s July Incident Report

                  2.   Comcast re: Franchise Fee Payment


On motion of Tourtelotte/Turgeon, the Board voted 5 – 0 to approve the consent calendar as presented.


4.         Action Items


            A.  Act on Tax Commitment for Fiscal Year 2013


The Town Manager stated that he included two proposed tax rates in the Board’s materials including 15.05 and 15.10. The 15.05 rate would result in an overlay of $24,322.86 and the 15.10 rate would result in an overlay of $35,932.62. The Manager recommended the 15.10 rate as it is what was estimated throughout the budget process and town meeting. In addition, the overlay will help in next year’s budget. The Manager stated that the only known increase in next year’s budget at this point is the payment on the borrowing that was approved at the annual town meeting which is anticipated to be approximately $50,000.


On motion of Gallant/Tome, the Board voted 5 – 0 to set the tax rate for Fiscal Year 2013 at 15.10.


            B.      Act on Sagadahoc County Tax Assessment for Bowdoinham


            The Manager stated that the County’s final assessment of $427,583 was the last estimate that was provided through the budget process.


On motion of Turgeon/Tourtelotte, the Board voted 5 – 0 to approve the 2013 Sagadahoc County Tax Assessment for Bowdoinham.


            C.     Act on Tax Abatements for Timothy and Alison Pepin for 2011, 2010 and 2009


            Assessors’ Agent Ron Beal stated that a mobile home owned by Timothy and Alison Pepin has been assessed on two different accounts for the previous eight years. The Pepins are requesting the Board abate the taxes assessed on one of these accounts for the past three years.


            Chair Hobart asked why the abatement request is for three years. Beal stated that generally an abatement is issued for one year, the most recent, when an error is found in the assessment value. Abatements can be made for three years when there is an assessment that is illegal or irregular, for instance when there was a double assessment, as in this case.


            On motion of Tourtelotte/Tome, the Board voted 5 – 0 to approve tax abatements for Timothy and Alison Pepin for 2011 in the amount of $197.46, for 2010 in the amount of $197.46 and for 2009 in the amount of $248.27. 


            D.     Act on Award for Town Hall Painting Project


The Town Manager received three proposals for painting the exterior of the Town Hall. All three meet the requirements in the request for proposals prepared by the Manager that was mailed to six contractors. The bids range from $6,800 to $34,890.  References were checked on the low bidder, The Maine Painter, and the Manager recommends that the Board authorize the Manager to enter into a contract with The Maine Painter for the project. The cost with one finish coat of exterior paint is $6,800 and $8,100 with two coats. It is expected that two coats would have a life expectancy of 15 years, while one coat would last 10 years. There is currently $11,000 in the operating budget and $4,000 in the Town Hall reserve account for this project.


On motion of $Tourtelotte/Gallant, the Board voted 8 – 0 to authorize the Town Manager to contract with The Maine Painter for $8,100 for painting Town Hall as outlined in the proposal.


5.         Discussion Items – None


6.         Town Manager’s Report


The Manager stated that the utility poles in the sidewalks on Ridge Road have been removed, and the last work on Ridge Road to be done is paving where those poles were.


The sidewalk work on Cemetery Road was started on August 3rd and is proceeding well. The contractor placed a catch basin and moved another, placed curbing and was placing the sidewalk base and should be finished in a week or so, depending on weather.


The Manager has been elected to represent Senate District 19 on the Maine Municipal Association’s Legislative Policy Committee. The commitment is about one day-long meeting per month.


The Manager stated that he has been watching an auction on surplus property at the former Brunswick Naval Air Station. The auction covers surplus equipment left by the Navy such as fire engines, snow plow equipment, trailers, generators and other equipment. Office furniture is expected to be auctioned in the next couple of weeks.


7.         Selectperson’s Requests for Agenda Items for Next Meeting – None


8.         Announce Future Meetings, Workshops, Events


A.  Select Board Meetings

1.  August 28th – Regular Meeting

2.  September 11th – Regular Meeting

            B.   Community Development Advisory Committee Meeting – August 21st, 6:30 Coombs Municipal Building

            C.  Cable/Internet Committee Meeting – August 23rd, 6:30 p.m. Coombs Municipal Building

            D.  Planning Board – August 23rd, 7:00 p.m. Coombs Municipal Building


9.         Comments from Select Board Members


            Select Board member Turgeon stated that an elderly needs assessment was conducted as part of the Comprehensive Plan. The report is in draft form and she has been reviewing it. She believes a committee should be created to address the needs outlined in the report. She asked how a committee could be formed.


            The Manager stated that the Board can create and appoint an advisory committee at any time. The number of members and the mission or charge of the committee would need to be determined.


            Chair Hobart agreed with the concept of creating a committee and asked Turgeon how much time she would need to put this together. Turgeon replied that she could come back to the Board in one month with a proposal.


            Kathy Tome stated that she is continuing to work with Cathy Savoie who works with the University of Maine Cooperative Extension and the Brunswick Food Pantry to develop a food pantry in Bowdoinham. She has viewed the small brick building the Town owns on Back Hill Street and thinks it would be perfect for the program.


            Kathy Gallant asked about the events planned for Celebrate Bowdoinham. The Manager reviewed some of the events and stated that the Board members will be needed at 11:00 a.m. at the waterfront for the century box opening and the Spirit of America Award. Then they will be needed to supervise the children’s activities for about 1 hour each.


10.       Comments from the Public – None


11.       Adjourn


            The meeting adjourned by acclimation at 6:07 p.m.


Select Board

Town of Bowdoinham, Maine

Brian Hobart, Chair

M. Theresa Turgeon, Vice-Chair

Kathleen Gallant

 Kathy Tome

 Douglas Tourtelotte

Respectfully Submitted,

William S. Post, Town Manager