2012-09-25 Select Board Meeting Minutes

MINUTES

Town of Bowdoinham

Select Board Meeting

September 25, 2012 5:30 p.m.

 

 

1.         Call the Meeting to Order & Establish a Quorum

 

The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Select Board members Brian Hobart, M. Theresa Turgeon, Kathy Gallant, Kathy Tome and Douglas Tourtelotte were present.  Staff present included Town Manager William Post, Assessors’ Agent Ron Beal and Assessing Clerk Dotty Baker.  Mark Favreau was also present.

 

2.         Amendments to the Agenda – None

 

3.         Approve Consent Calendar

            A.  Regular Meeting Minutes of September 11, 2012

 

            On motion of Tourtelotte/Turgeon, the Board voted 4 – 0 -1 (Gallant abstained) to approve the meeting minutes of September 11, 2012.

 

            B.   Warrants & Financial Reports:

                  1.   Treasurer’s Warrant #15 for $255,408.43

            C.  Reports & Communications

                  1.   August Financial Report

           

            On motion of Turgeon/Tome, the Board voted 5 – 0 to approve the remainder of the consent calendar as presented.

 

4.         Action Items

           

  1. Act on Abatement #2 for Steven and Cathleen Bray in the amount of $66.11

 

Assessors’ Agent Ron Beal stated that the Brays sold 5.14 acres from their lot and this acreage was not deducted from their account before taxes were committed.

 

On motion of Tourtelotte/Tome, the Board voted 5 – 0 to abate taxes in the amount of $66.11for Steven and Cathleen Bray.

 

            B.    Act on Tax Abatement #3 for Bradley Sturgeon in the amount of $194.79

 

            The Assessors’ Agent stated that the upstairs is not finished in this house, but he assessed it as finished as he could not enter the house when he was inspecting the property.

 

            On motion of Gallant/Turgeon, the Board voted 5 – 0 to abate taxes in the amount of $194.79 for Bradley Sturgeon.

 

            C.    Act on Abatement #4 for Sherman and Gail Smith in the amount of $146.47

 

            The Assessors’ Agent stated that the homestead exemption was left off this account. This may have been caused by the software issue that happened before.

 

            On motion of Gallant/Tome, the Board voted 5 – 0 to abate taxes in the amount of $146.47 for Sherman and Gail Smith.

 

            D.    Act on Abatement #5 for Marlin Leasing in the amount of $69.51

 

            The Assessors’; Agent stated that Marlin Leasing transferred business equipment to Stillwell’s but he did not receive a disclosure statement stating this so both Marlin Leasing and Stillwell’s were assessed for this personal property.

 

            On motion of Tourtelotte/Gallant, the Board voted 5 – 0 to abate taxes in the amount of $69.51 for Marlin Leasing.

 

            E.    Act on Tax Supplemental #1 for Michael Mahan in the amount of $1,683.53

 

            The Assessors’ Agent stated that the house on this account was left off the tax commitment when it was processed. The Manager stated that this may have been caused by the previous software error and many other municipalities have had similar issues with the software system.

 

            On motion of Tourtelotte/Turgeon, the Board voted 5 – 0 to approve supplemental assessment #1 for Michael Mahan for taxes in the amount of $1,683.53.

 

            F.    Act on Approval of Quit Claim Deed for Joseph F. Whitmore and Denise K, Whitmore

 

            The Manager stated that this quit claim deed is to discharge the Town’s interest in the property from a tax lien filed in 2003. During a recent title search on the property it was discovered that the lien was never discharged. The taxes from that lien were paid previously.

 

            On motion of Tourtelotte/Tome, the Board voted 5 – 0 to approve the quit claim deed for Joseph and Denise Whitmore.

 

            G.    Act on Appointment of John Capron to the Bowdoinham Energy Committee

 

            The Manager stated that there is one vacancy on the Energy Committee with a term ending June 30, 2013 and John Capron has expressed interest in serving. Mr. Capron works for ReVision Energy, a company that specializes in energy efficient installations.

 

            On motion of Turgeon/Tourtelotte, the Board voted 5 – 0 to appoint John Capron to the Energy Committee for a term ending June 30, 2013.

 

            H.    Act on Order for Special Town Meeting by Referendum

 

            The Manager stated the election of municipal officials on November 6th by secret ballot is a special town meeting, and since it is by referendum, the Board needs to approve an order for the special town meeting by referendum.

 

            On motion of Gallant/Tome, the Board voted 5 – 0 to approve the Order for a Special Town Meeting by Referendum for November 6, 2012.

 

  1. Act on Special Town Meeting Warrant

 

On motion of Tome/Gallant, the Board voted 5 – 0 to approve the Special Town Meeting as presented.

 

 

5.         Discussion Items

 

  1. Energy Committee Next Steps

 

The Manager stated that he met with the Energy Committee on Tuesday, September 18.  The purpose of the meeting was to determine if the members had interest in continuing as a committee since the energy efficiency project at the Town Office was completed, and if they were to continue, what they wanted to pursue.  The Committee decided that they do want to continue. The Manager suggested that the Committee could provide education on the PACE loan program which Bowdoinham residents are eligible for and research alternative energy sources such as natural gas. He also suggested that the committee consider education on energy audits, as suggested by Select Board member Tome. All three of these topics were discussed and the committee agreed to work on these topics, but also wanted to know if the Select Board had any other topics for them to address.

 

Select Board member Turgeon stated that weatherization was a topic at one of the “tea and Tips” meetings and that could be a topic to explore.  The Manager stated that topic would go well with the energy audit topic.

           

6.         Town Manager’s Report

 

The Manager stated that the Board and he had been contacted by a friend of SSG Jessica Wing who recently passed away. SSG Wing grew up in Bowdoinham and the friend was asking if there was a way to remember SSG Wing for her service and ultimate sacrifice. Chair Hobart stated that he called the friend, Renee St. Jean and referred her to Glenna Morin because of Mrs. Morin’s work on the Veterans’ Park. 

 

The Manager stated that Harry C. Crooker and Sons, Inc. had grinded the Millay Road on Monday and Tuesday and the road is now ready for the Public Works Department to place gravel on the road. It will then be compacted and fine graded by Crooker before paving.

 

The painter has finished scraping Town Hall and has applied one coat of primer to date.

 

Central Maine Power has notified the Town that they will be clearing vegetation on the power line project in December. A road inspection will be completed before work begins.

 

The Manager hired Brandi Lohr of Bowdoinham as the new Recreation Director. She has begun training with Brooke Cox. Mrs. Lohr is also the per diem office assistant.

 

The Manager stated that he has a draft of the audit report for the last fiscal year and is working on the Management Discussion and Analysis. In addition, he stated that the undesignated fund balance increase by approximately $75,000 to $80,000 over last year to a new total of approximately $1,075,000. However, the auditors recommended not moving the sidewalk grant match of approximately $135,000 from undesignated fund balance until the project is complete. Once this is done, the undesignated fund balance will be $940,000, and the Town is using $100,000 this year in the budget to reduce the tax rate.

 

The Manager handed out a budget report detailing revenues and expenses from Celebrate Bowdoinham. The event was well attended and the vendors were pleased. The overall deficit was approximately $2,700 which will be funded from the reserve account. The fireworks cost $4,000, and many people would like to have fireworks every year.

 

7.         Selectperson’s Requests for Agenda Items for Next Meeting

 

Chair Hobart asked for a meeting schedule for November and December to be on the next agenda.

 

8.         Announce Future Meetings, Workshops, Events

 

A.  Select Board Meetings

1.  October 9th – Regular Meeting

2.  October 23rd – Regular Meeting

            B.   Cable/Internet Committee Meeting – September 27th, 6:30 p.m. Coombs Building

            C.  Planning Board Meeting September 27th 7:00 p.m. Coombs Building

            D.  Aging in Bowdoinham Discussion, September 28th 3:00 p.m. Coombs Building

 

9.         Comments from Select Board Members

 

            Select Board member Gallant stated that the items in the Century Box are very interesting and they should be displayed. She is willing to help with a display.

 

            Select Board member Turgeon stated that she loves the town.

 

10.       Comments from the Public

 

            Mark Favreau stated that it is great to see the Town Hall being painted. However, he tested some paint chips and they tested positive for lead paint, which is not a surprise. The paint chips need to be cleaned up as soon as possible.

 

            The Manager stated that the painter tested the paint before he began scraping and his test was negative.   

 

            Chair Hobart asked what should be done with lead paint. Favreau stated that many precautions need to be taken if lead paint is being removed from a residential building, but commercial buildings do not have the same precautions and do not come under the Environmental Protection Agency rules on lead paint.

 

            The Manager stated that he would make sure the paint chips were cleaned up the next day.

 

11.       Adjourn

 

            The meeting adjourned by acclamation at 6:15 p.m.

 

 

                                    Select Board                                                                                                   

                                    Town of Bowdoinham, Maine   Brian Hobart, Chair

 

 

                                                                                                                                                           

                                                                                                M. Theresa Turgeon, Vice-Chair

 

 

                                                                                                                                                           

                                                                                                Kathleen Gallant

 

 

                                                                                                                                                           

                                                                                                Kathy Tome

 

 

                                                                                                                                                           

                                                                                                Douglas Tourtelotte

 

                                                                                               

 

                                                                                                Respectfully Submitted,

 

 

                                                                                                                                                           

                                                                                                William S. Post, Town Manager