2012-10-09 Select Board Meeting Minutes


Town of Bowdoinham

Select Board Meeting

October 9, 2012 5:30 p.m.



1.         Call the Meeting to Order & Establish a Quorum


The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Select Board members Brian Hobart, M. Theresa Turgeon, Kathy Gallant, Kathy Tome and Douglas Tourtelotte were present.  Staff present included Town Manager William Post and Planning & Development Director Nicole Briand.  George Christopher was also present.


2.         Amendments to the Agenda – None


3.         Approve Consent Calendar

            A.  Regular Meeting Minutes of September 25, 2012

            B.   Warrants & Financial Reports:

                  1.   Treasurer’s Warrant #18 for $148,520.11

            C.  Reports & Communications

                  1.   September Sheriff’s Incident Report


On motion of Turgeon/Tourtelotte the Board voted 5 – 0 to approve the consent calendar as presented.


4.         Action Items


  1. Act on Funding Request as Approved by the 250th Committee for History Book


The Manager stated that the 250th Committee approved an additional $6,000 for the history book being prepared by Kate Cutko and others.  This brings the total for the book to $15,000.  In order to break even, 1,000 books will need to be sold (2/3 of the 1,500 ordered).


On motion of Tourtelotte/Gallant, the Board voted 5 – 0 to approve the additional funding for the history booking the amount of $6,000.


            B.    Act on Authorization to Purchase Materials for Skate Park


Planning & Development Director Nicole Briand provided an overview of the new list of materials needed for the Skate Park base. The design has been reduced in order to reduce the cost of construction. The materials needed for the base include gravel, crushed stone, stone rip rap, fabric and under drain pipes. The base is to be constructed this fall and will be allowed to sit through next spring to allow for compaction of the base. The cost for the materials will be less than $8,000. The Skate Park Fund has approximately $25,000.


On motion of Tome/Turgeon, the Board voted 5 – 0 to authorize the purchase of materials for the Skate Park project with funding from the Skate Park Fund.

            C.    Act on Winter Sand Bid Award


The Manager stated that the Town received two bids for providing winter sand: Jacobs Excavation for $6.90 picked up or $11.90 delivered and ETTI for $3.89 picked up or $7.94 delivered.  The Manager recommended the Board award the bid to ETTI for a delivered price of $7.94 per yard. It is estimated that the Town will need 1,200 yards at a total cost of $9,528. Last year’s bid price was $7.25 per yard delivered.


On motion of Tourtelotte/Tome, the Board voted 5 – 0 to award the Winter Sand Bid to ETTI at a cost of $7.94 per yard delivered.


            D.    Act on Sidewalk Snow Removal Equipment Bid Award


The Manager stated that the Town received two bids from H.P. Fairfield, LLC for reconditioned MT5T Trackless machines equipped with 51” reconditioned snow blower and new ½ cubic yard sander.  The first quote is for a 1997 MT5T Trackless with 4,500 hours with air conditioning at a cost of $67,650 and a trade allowance of $2,650 for the Town’s 1988 White GMC plow truck resulting in a net cost of $65,000.


The second quote is for a 1997 MT5T Trackless with 2,400 hours and no air conditioning at a cost of $69,750 and a trade allowance of $2,650 for the Town’s 1988 White GMC plow truck resulting in a net cost of $67,100.  The Manager recommended that the Board purchase the 1997 with 2,400 hours and accept the trade-in allowance for the 1988 White GMC truck. The Manager had hoped to sell the old plow truck for $4,000, but the highest offer has been $2,000 since last year. The Town no longer needs this vehicle as the spare plow truck has been repaired and is in service.


The Manager stated that he had budgeted $70,000 for this purchase through the borrowing as approved at the 2012 Annual Town Meeting.


On motion of Gallant/Tome, the Board voted 5 – 0 to purchase the 1997 MT5T Trackless with 2,400 hours and accept the trade-in allowance resulting in a net cost to the Town of $67,100.


            E.    Act on 2012 Municipal Valuation Return


            The Manager stated that the Assessors’ Agent prepared the 2012 Municipal Valuation Return based on the Board’s vote to set the tax rate at $15.10.  The valuation return details all of the valuation information of the town, including the different tax exemptions by category. All of the valuation information is then summarized into the tax rate calculation form.


            On motion of Tome/Gallant, the Board voted 5 – 0 to approve the 2012 Municipal Valuation Return.

5.         Discussion Items


  1. Aging in Bowdoinham (T. Turgeon)


Select Board member Turgeon handed out notes from the meeting on September 28th to discuss the Aging in Bowdoinham report.  She stated that about ten people attended the meeting and had a very good discussion. George Christopher agreed to be on the committee and to chair the committee. Other committee members include Neal Brown, Martha Cushing, Peggy Muir, Ann Davis, Linda Jariz and Theresa Turgeon.


Turgeon handed out a proposed agenda for the next meeting which is scheduled for October 12th at 3:00 p.m. at the Coombs Building. She said the committee plans on moving forward step by step.  The Committee needs to find a space for a senior/community center and discussed several options including the Merrymeeting Grange, Knights of Pithias building and the fire station. Turgeon has volunteered to provide staff at the center while the group works.


George Christopher mentioned that the name of the group that gathers for lunches is the Village Elders and this can be confusing to those seniors that live outside of the village; they may not feel a part of the group.


  1. Select Board Meeting Calendar


The Manager prepared the meeting schedule as requested at the last meeting. One date falls on a holiday and will need to be rescheduled or cancelled (December 25th).  The remaining dates should be reviewed with personal schedules and commitments to determine potential conflicts.


Chair Hobart asked if a special meeting would be called between the October 23rd and November 13th meetings because of a three-week break. The Manager stated that a special meeting would be called to review and approve the warrant.


6.         Town Manager’s Report


The Manager stated paving on Millay Road should be finished by the end of the week, weather permitting. The project has been smooth with no big surprises. The Public Works Department placed gravel on the road bed in about a week and a half, ahead of schedule.


The painter is almost done painting Town Hall, and it has taken longer than expected because of the rain over the past two weeks.


7.         Selectperson’s Requests for Agenda Items for Next Meeting – None


8.         Announce Future Meetings, Workshops, Events


A.  Select Board Meetings

1.  October 23rd – Regular Meeting

2.  November 13th – Regular Meeting

            B.   Community Development Advisory Committee Meeting – October 16th, 6:30 p.m. Coombs Building

            C.  Energy Committee Meeting October 16th 5:00 p.m. Coombs Building

            D.  Harvest Festival October 19th – 21st

9.         Comments from Select Board Members


            Select Board member Turgeon stated that Ann Davis is working with a group of residents to hold a community dinner on Thanksgiving at the fire station. She has received donations and there will be no cost for the dinner. Board member Gallant asked what types of donations are needed. Turgeon stated that food and money are acceptable. Chair Hobart suggested putting a notice about the dinner into the newsletter.


            Board member Tourtelotte asked when the history books will be available. The Manager stated that he would check with Kate Cutko.


            Board member Tome stated that she is still working on the food bank concept. She has prepared a newsletter article and continues to talk with people in the community to gather information to see how to make it work.


            Select Board member Gallant stated that BCDI had approved a second loan and received a third application for funding. Membership is up to twenty-five people and a website is on-line (www.bcdi.us).


10.       Comments from the Public – None


11.       Adjourn


            The meeting adjourned by acclamation at 6:05 p.m.


Select Board

Town of Bowdoinham, Maine  


Brian Hobart, Chair

M. Theresa Turgeon, Vice-Chair

Kathleen Gallant

Kathy Tome

Douglas Tourtelotte


Respectfully Submitted,                                                                                                                                                              

William S. Post,

Town Manager