2012-10-23 Select Board Meeting Minutes

MINUTES

Town of Bowdoinham

Select Board Meeting

October 23, 2012 5:30 p.m.

 

 

1.         Call the Meeting to Order & Establish a Quorum

 

The meeting was called to order and quorum established by Chairman Hobart at 5:30 p.m.  Select Board members Brian Hobart, M. Theresa Turgeon, Kathy Gallant, Kathy Tome and Douglas Tourtelotte were present.  Staff present included Town Manager William Post, Assessors’ Agent Ron Beal and Assessing Clerk Dotty Baker.  George Christopher was also present.

 

2.         Amendments to the Agenda – Item 5.A “Advisory Committee on Aging”

 

3.         Approve Consent Calendar

            A.  Regular Meeting Minutes of October 9, 2012

            B.   Warrants & Financial Reports:

                  1.   Treasurer’s Warrant #21 for $712,544.01

                  2.   September Financial Report

           

            On motion of Turgeon/Tourtelotte, the Board voted 5 – 0 to approve the consent                       calendar as presented.

 

4.         Action Items

           

  1. Act on Tax Abatement #6 for Joseph and Cynthia Yamala in the amount of $25.25

 

Assessors’ Agent Ron Beal stated that the acreage on this lot was assessed at 11.09, but there is only 9 acres. This was a result of the GIS software from before.

 

On motion of Gallant/Tourtelotte, the Board voted 5 – 0 to abate taxes in the amount of $25.25 for Joseph and Cynthia Yamala.

 

            B.    Act on Tax Abatement #7 for William and Marjorie Stanton in the amount of $43.22

 

            The Assessors’ Agent stated that this account also had an error on the acreage calculation because of GIS. The Stantons were assessed for 1.53 acres instead of 1 acre. 

 

            On motion of Gallant/Tome, the Board voted 5 – 0 to abate taxes in the amount of $43.22 for William and Marjorie Stanton.

 

            C.    Act on Tax Abatement #8 for Russell and Carol Dyer in the amount of $257.56

 

            The Assessors’ Agent stated that this account had a building assessed as a storage shed and office, but is actually a workshop. The incorrect code was entered in the software system.  

 

            On motion of Gallant/Tourtelotte, the Board voted 5 – 0 to abate taxes in the amount of $257.56 for Russell and Carol Dyer.

 

            D.    Act on Tax Abatement #9 for Helena Schumejko and Michael Wheeler in the amount of $900.61

 

            The Assessors’ Agent stated that the homeowner asked him to review the home on this account. After reviewing the buildings, the Assessors’ Agent recommends reducing the assessment as the house is unfinished and was overvalued. The house is not in excellent shape and a former commercial bait shop is now a storage building, also decreasing the assessed value.

 

            On motion of Gallant/Tome, the Board voted 5 – 0 to abate taxes in the amount of $900.61 for Helen Schumejko and Michael Wheeler.

 

            E.    Act on Tax Supplemental #2 for Linda Libby in the amount of $360.89

 

            The Assessors’ Agent stated that this property is partly in Bowdoinham and partly in Bowdoin. The owner was not known previously, but a survey was brought to his attention that determined the owner.

 

            On motion of Tourtelotte/Turgeon, the Board voted 5 – 0 to approve supplemental assessment #2 for Linda Libby for taxes in the amount of $360.89.

 

            F.    Act on Tax Supplemental #3 for John Libby in the amount of $709.70

 

            The Assessors’ Agent stated that this property is also partly in Bowdoinham and partly in Bowdoin. The owner was not known previously, but was discovered along with the Linda Libby property. This property has a higher assessment because it has road frontage.

 

            On motion of Gallant/Tome, the Board voted 5 – 0 to approve supplemental assessment #3 for John Libby for taxes in the amount of $709.70.

 

            G.    Act on Lease Agreement by and Between the Town of Bowdoinham and Robert Bertulli d/b/a Taurus Systems, Inc. for the Riverview Building, 8 River Road

 

            The Manager stated that this lease expires on October 31, 2012. The only change in the lease was in the insurance clause to require the lessee to provide a certificate of insurance naming the Town as an additional insured on the property. This has been done and Mr. Bertulli has approved the new lease for one year.

 

            On motion of Turgeon/Tourtelotte, the Board voted 5 – 0 to approve the lease agreement by and between the Town and Robert Bertulli.

 

            H.    Act on Appointment of George Christopher to the Solid Waste Committee

 

            The Manager stated that Mr. Christopher has expressed his willingness to serve on the Solid Waste Committee. The Manager recommended a term expiring June 14, 2014 as the terms are being staggered for the re-creation of this committee.  

 

            On motion of Tourtelotte/Tome, the Board voted 5 – 0 to appoint George Christopher to the Solid Waste Committee for a term ending June 30, 2014.

 

  1. Act on Appointment of Tade Mahoney to the Solid Waste Committee

 

The Manager recommended that Mr. Mahoney be appointed to a term on the committee expiring June 30, 2013.

 

On motion of Tourtelotte/Tome, the Board voted 5 – 0 to appoint Tade Mahoney to the Solid Waste Committee for a term ending June 30, 2013.

 

5.         Discussion Items

 

  1. Advisory Committee on Aging (Theresa Turgeon)

 

Theresa Turgeon provided copies of draft by-laws for the Committee. She stated that there were originally seven people interested in serving on the committee, and now there are nine. The by-laws have been written for a seven member committee, with two alternate positions.

 

The Manager stated that the Board could act on the by-laws at the meeting, but if the Board does, it would be prudent to establish the committee first, and then act on the by-laws. Turgeon recommended waiting until the next Board meeting.

           

6.         Town Manager’s Report

 

The Manager stated that the winter sand will be delivered beginning next Monday, October 29th.

 

The audit for the last fiscal year is complete and will be presented to the Board at the December 11th meeting. The audit was complete in September, but he has written a management discussion and analysis for the audit, which is not required, but recommended. This is the first time this has been done for Bowdoinham. The audit reports will be distributed to the members before the December 11th meeting so it can be reviewed. 

 

The furnace at the Town Hall building was recently serviced. The power vent needs to be replaced at a cost of approximately $600. This vent is being replaced about every three years. The service technician also stated that the furnace would need to be replaced in the next three years or so. The Manager discussed replacing the furnace with another more efficient system, such as propane heaters.  He will review the options and make a recommendation at the appropriate time.

 

7.         Selectperson’s Requests for Agenda Items for Next Meeting

 

Board member Turgeon mentioned the Advisory Committee on Aging creation, by-laws and possible appointments.

 

8.         Announce Future Meetings, Workshops, Events

 

A.  Select Board Meetings

1.  November 13th – Regular Meeting

2.  November 27th – Regular Meeting

            B.   Cable/Internet Committee Meeting – October 25th, 6:30 p.m. Coombs Building

            C.  Planning Board Meeting October 25th 7:00 p.m. Coombs Building

 

9.         Comments from Select Board Members

 

            Select Board member Turgeon stated that she attended the Water Witch demonstration at the Fire Department and was amazed at the piece of equipment. She also stated that she is pleased that the Manager has arranged for a representative of Fairpoint to attend the Cable/Internet Committee meeting to discuss working with the Town on a ConnectME Grant.

 

            Select Board member Gallant stated that the Bowdoinham Community Development Initiative (BCDI) has received re-payment for the first loan early and has raised almost enough for the second loan to be issued.

 

            Select Board member Tome stated that she has some people interested in helping her with the food pantry creation.

 

10.       Comments from the Public – None

 

11.       Adjourn

 

            The meeting adjourned by acclamation at 6:00 p.m.

 

Select Board

Town of Bowdoinham, Maine  

Brian Hobart, Chair

 M. Theresa Turgeon, Vice-Chair 

 Kathleen Gallant                                                            

Kathy Tome                                                      

 Douglas Tourtelotte

 Respectfully Submitted,

                                                       

 William S. Post, Town Manager