2007-07-24 Select Board Meeting Minutes

Town of Bowdoinham
Minutes of Selectperson’s Meeting
July 24, 2007

Residents present: Robert Cree, Dotty Baker, Jennifer Foley, and Kathryn Durgin-Leighton, Town Manager
Members of Finance committee present: Dan Billings, Kathryn Desmond, Richard Close, Art Boulay
Non residents present: Warren Hatch, Deputy Tax Collector, and Rob Snowe, Maine Bank & Trust

Item 1: Call the meeting to order – Chair Dorr called the meeting to order at 5:30 pm.

Item 2: Consideration of the minutes from July 10, 2007 meeting. The Board reviewed the minutes.
Selectperson Ciembroniewicz moved to accept the minutes, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

Item 3: Comments from the Public – There were no comments from the public.

Item 4: Old Business
– There was no Old Business

Item 5: New Business -

A. Meeting with Robert Cree for appointment to Zoning Board of Appeals as an Alternate Member effective July 24, 2007 through June 30, 2012. The Board met with Robert Cree regarding his desire to be appointed to the Zoning Board of Appeals. After a brief discussion, Selectperson Ciembroniewicz moved to appoint Robert Cree to the Zoning Board of Appeals as an Alternate Member effective July 24, 2007 through June 30, 2012, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

B. Rob Snowe, Maine Bank & Trust – Trust Fund Manager - Discussion on Trust Fund Accounts

Chair Dorr welcomed Rob Snowe to the meeting. Mr. Snowe presented a report on the current status of the Town’s Trust Fund accounts. The Town received a return of 11.23% last year on the accounts. Mr. Snowe reported that the approach to the Town’s funds, as designated by the Town’s Investment Policy, is a long term approach of both growth and balance. He reported that when the Town decided in the spring to move the equities from stocks to mutual funds, the purpose was for greater diversification. He stressed that in order to calculate the rate of return, the yield in dividends must be added to the capital appreciation. He reported that the Vanguard funds have a highly rated performance with low cost and stable management; all essential elements when looking for long term growth.
Mr. Snowe agreed that it would beneficial to the Town for him to report to the Finance Committee and Board of Selectpersons twice a year to review the accounts.

Item 6: Town Manager’s Report
- Kathy Durgin-Leighton

A. Revenue & Expense Report FY 07 – The Town Manager reported that the un-audited report of the fiscal year ending June 30, 2007 showed that the Town’s revenues were $26,748 higher than projected and that the expenditures were $78,691 lower than budgeted. She reported that there were two highlights to the revenues – excise taxes were $14,575 higher than projected, and interest income was $9,903 higher.

B. Overlay discussion – The Board and the Finance Committee discussed the need to have a high overlay to build the Town’s surplus up from its all time low in 2003. The surplus is presently at $506,556 which is less than adequate to meet the Town’s financial needs. Selectperson Ciembroniewicz make a motion to establish mil rate 14.3 with an overlay of $131,393, seconded by Selectperson Whittlesey, the vote was 3-0 in favor.

C. Sludge - The Town Manager reported that Frank McVey, Director of the Brunswick Sewer District, was scheduled to give a presentation to the Select Board at its August 14th meeting. George Christopher, owner of the land where the sludge is spread, offered to give the Board a walking tour of the area. The Board decided to take Mr. Christopher up on his offer. The tentative date was set as July 30, 2007 at 2 pm pending Mr. Christopher’s availability.

D. Overview of TIF – The Town Manager presented an overview of the Community and Economic Development Budget funded by the TIF created from the Northeast Maritime Pipeline. The Town Manager discussed how the role of the Community and Economic Development Director has changed. The role, under the former town manager, had been one of supporting existing businesses. She reported that she had directed the C & E Development Director to be proactive in his role in seeking businesses that were a good fit for Bowdoinham. She suggested that growth would likely come to Bowdoinham and that it would be beneficial to the Town to plan for the growth by promoting certain industries as opposed to waiting for the industries to come to the Town. This proactive approach would result in more control over the Town’s future.

The Board discussed the importance of researching certain niche markets that capitalize on Bowdoinham’s natural assets and that were consistent with the Comprehensive Plan. It was decided that the Board would meet with the E & C Development Director along with a Planner, Midcoast Council and Business Development, and others to begin the discussion of an Economic Development Plan that would maintain the present character of Bowdoinham as well as utilize its natural resources.

E. Review of Employee roles and responsibilities – The Town Manager presented a written synopsis of names of town employees and their roles.

Item 7: Selectperson’s Request for Agenda Items for next meeting (August 14, 2007) – Sludge Spreading Presentation by Brunswick Sewer District, Appointment of Jennifer Foley to the Finance Committee, Setting a calendar of meetings for Select Board.

Item 8: Consent Items -

A. Appointment of Kathryn Durgin-Leighton as Interim Code Enforcement Officer beginning July 27, 2007 for a term of office that expires when the position is filled – Motion to accept by Selectperson Ciembroniewiz, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

Item 9: Consideration of Treasurer’s Warrants #3 & #4. The Board reviewed the Treasurer’s Warrants.

Selectperson Ciembroniewicz made a motion to accept Warrant #3, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.
Selectperson Whittlesey made a motion to accept Warrant #4, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

Item 10: Announce Future Meetings, Workshops, Events

· July 25, 2007 @ 6:00 pm – Sustainable Energy Group meeting
· July 26, 2007 @ 7:00 pm – Planning Board Meeting
· August 2, 2007 @ 6:30 pm – Land Use Revision Group
· August 14, 2007 @ 5:30 pm – Board of Selectpersons meeting

Item 11: Adjournment – Chair Dorr adjourned the meeting 8:40 pm