2007-08-28 Select Board Meeting Minutes

Town of Bowdoinham
Minutes of Select Board Meeting
August 28, 2007

Present: Residents George Christopher, David Jones, and Kathy Durgin-Leighton, Town Manager

Item 1: Call the meeting to order – Chair Dorr called the meeting to order at 5:30 pm. Board members present: Selectperson Ciembroniewicz and Chair Dorr.

Item 2: Consideration of the minutes from August 14, 2007 meeting. The Board reviewed the minutes. Selectperson Ciembroniewicz moved to accept the minutes as amended, seconded by Chair Dorr. The vote was 2-0 in favor.

Item 3: Comments from the Public – There were no comments from the public.

Item 4: New Business

A. Meeting with David Jones for appointment to Zoning Board of Appeals as an Alternate Member effective August 28, 2007 through June 30, 2012. The Board met with David Jones, applicant for appointment to the Zoning Board of Appeals. Selectperson Ciembroniewicz moved to appoint David Jones to the Zoning Board of Appeals as an Alternate Member effective August 28, 2007 through June 30, 2012, seconded by Chair Dorr. The vote was 2-0 in favor.

B. School Consolidation – Choosing a community member – The Town Manager reported that she had been contacted by Mike Wilhelm, SAD 75 Superintendent, regarding the process of appointing in each community an At Large Community Member to the Regional Planning Committee, as defined in the School Consolidation Law. The Town Manager will meet with the other town managers and the Superintendent to discuss the appointment process. The Board recommended that the membership to the committee be publicized to allow for an open process and that the final appointment be left to the Select Board.

Item 5: Town Manager’s Report

A. Nicole Briand – Town Planner/CEO – The Town Manager reported that Nicole Briand had accepted the position as Town Planner/CEO and will start on September 10th.

B. Celebrate Bowdoinham – Preparations for the Celebration are well underway and the rain date for the event will be Sunday, September 10.

C. Solid Waste Committee – The Town Manager recommended that the Board appoint a Solid Waste Committee to evaluate the present Solid Waste Program for its efficiency, cost effectiveness, safety, innovation, and citizen participation. The future of the Barn also needs to be discussed regarding whether the Town should purchase the barn, continue leasing the barn, or build a new facility.
The Board decided to table this item to its next meeting so as to allow Selectperson Whittlesey the opportunity to confer on this recommendation.

D. Sludge – The Town Manager reported that the Brunswick Sewer District had transferred 8 loads of sludge on August 27th from the Egypt site to a site off the Dingley Road and that all future stacking (until September 15) would be at the Dingley site and not at the Egypt site. The sludge would eventually be spread on the Dingley site and would take the place of the last scheduled spread on the Egypt site. The Town Manager stated that the she had not been informed of the changes to the sludge program until the morning of August 27th via email. She further stated that residents on the White Road and Dingley Road were not informed of the change. A letter from George Christopher was delivered to the Town Manager in response to her request for an explanation from the Sewer District to the change in plans. George Christopher was in attendance at the meeting and explained to the Board that the change was a result of a conversation that he had with an abutter, Don Oakes, regarding Mr. Oakes’ plan to spread sludge on his land during the same week that George’s land was to have sludge spread. George was concerned that the odor from Mr. Oakes’ land would be confused with the odor coming from his land. Therefore, he requested that the Brunswick Sewer District spread sludge on the Dingley land away from Mr. Oakes’ land. Also, the Dingley Road land, according to Mr. Christopher, needed the nutrients from the sludge. Chair Dorr expressed concern that the spreading of sludge was becoming a “growing problem” and not an isolated problem. He stated that after the meeting with Mr. McVey on August 14th, he felt that an effort had been made to improve the communication with the Sewer District and Mr. Christopher, and that there was a certain rationale with the District’s plans. However, with the sudden change of plans, without prior notice to the Town or to the abutters, he believed that the integrity of the program was in jeopardy. Selectperson Ciembroniewicz stated that while he would not characterize the sludge spreading program as a “problem”, it certainly was an “issue”. He further stated that up until this week’s change in spreading, he believed that the sludge spreading, along with the Pilot Program, had been a thoughtful, deliberate process with controls, discipline and clear notification. Now he believed that the change in spreading could potentially undermine the trust that had been established with the District.

Item 6: Selectperson’s Request for Agenda Items for next meeting (September 11, 2007) – Cool Communities presentation, Solid Waste Committee, CEO Report.

Item 7: Consent Items

A. Municipal Valuation Return – The Board executed the Municipal Valuation Return.

B. Assessor’s Return to Sagadahoc County Commissioners – The Board executed the Assessor’s Return to the Sagadahoc County Commissioners.

Item 8: Consideration of Treasurer’s Warrants #8 & #9. The Board reviewed the Treasurer’s Warrants.
Selectperson Ciembroniewicz moved to accept Treasurer’s Warrant #8, seconded by Chair Dorr. The vote was 2-0 in favor.
Selectperson Ciembroniewicz moved to accept Treasurer’s Warrant #9, seconded by Chair Dorr. The vote was 2-0 in favor.

Item 9: Announce Future Meetings, Workshops, Events

· September 3 – Labor Day – Town Office Closed
· September 6 – Land Use Revision Group @ 6:30 pm
· September 7 & 8 – Celebrate Bowdoinham
· September 11 @ 5:30 pm – Selectpersons Regular Meeting – Cool Communities Presentation
· September 25 @ 5:30 pm – Selectpersons Regular Meeting
· September 27 @ 7:00 pm – Planning Board Meeting

Item 10: Adjournment – Chair Dorr adjourned the meeting at 8:55 pm.