2007-10-09 Select Board Meeting Minutes

Town of Bowdoinham
Select Board Meeting Minutes
October 9, 2007

Residents Present: George Christopher, Todd Woofenden, and Kathy Durgin-Leighton, Town Manager
Non Resident: Nicole Briand, CEO/Planner

Item 1: Call the meeting to order – Chair Dorr called the meeting to order at 5:30 pm. All members were present: Chair Dorr, Selectperson Ciembroniewicz, and Selectperson Whittlesey

Item 2: Consideration of the minutes from September 25, 2007 meeting – The Board reviewed the minutes. Selectperson Whittlesey moved to accept the minutes as amended, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

Item 3: Comments from the Public – There were no comments from the public.

Item 4: New Business:

A. Mary Beth Latti – Ms. Latti was not in attendance. Selectperson Ciembroniewicz presented a summary of the SAD 75 Service Learning Program.

B. Request for Speed Zone Review for the following roads: The Town Manager explained that the following roads have not been reviewed by the State for speed limits. Without an official review, the non posted roads revert to a 45 miles per hour designation. The Town Manager recommends that an official review be conducted so that a speed limit may be posted. Selectperson Ciembroniewicz moved to authorize a speed zone review for Abbaggadassett Road, Brown’s Point Road, Carding Machine Road, Center’s Point Road, Millay Road, Pork Point Road, Pratt Road, School Street, Spear Drive, South Pleasant Street, Wallentine Road, Spring Street, and Back Hill Road, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

C. Setting Upcoming Meeting Calendar – Board members reviewed the upcoming meeting calendar. The Board decided that due to individual conflicts, it would defer from its regularly scheduled meetings of the 2nd and 4th Tuesday of the month, to the following schedule: November 6, 20, December 11, January 8 & 22, February 5 & 26.

D. Meeting with Todd Woofenden, Chair of the Land Use Revision Group - Todd gave a summary of the group’s activities. Six subgroups have been formed: landowner rights, finance, highway moratorium, business commerce, land use framework, and public input. Also, a survey has been developed that will be inserted in the next Bowdoinham News scheduled to be mailed out by the end of October. The group is projecting the revision work to be completed by the 2009 annual town meeting. Chair Dorr asked what would happen if the proposed ordinances were not reflective of the current Comprehensive Plan. Would the Comp Plan need to be rewritten? Todd stated that while he hoped that this would not occur, however if it did, he would not be opposed to updating the Comp Plan. Nicole Briand, the CEO/Planner asserted that the ordinances must reflect the Comp Plan and that the work the Land Use group is doing is similar to the work that would be done in revising the Comp Plan. She explained that the Comp Plan is the town’s guiding plan and the ordinances are the tools used to implement the plan. Nicole suggested that the Group, in its ordinance revision work, go through the steps required by the State when updating a Comp Plan, such as conducting public input sessions, should the group find that the Comp Plan needs to be updated.

E. Meeting with Nicole Briand – Town Planner/CEO – Nicole showed pictures of two buildings in the town that she believed met the definition of a Dangerous Building. She explained that as CEO she does not have the jurisdiction to designate a building as a Dangerous Building, that it is a function of the Select Board. She recommended that the Board send a notice to the owners of the buildings and schedule a site visit to inspect the building. Selectperson Ciembroniewicz stated that he was not comfortable sending such a notice until after the owners had first been notified. He asserted that the Board should give the owners an opportunity to demolish or repair the building before beginning a formal enforcement path. Nicole stated that she does not have the authority to contact the owners. Selectperson Ciembroniewicz moved to give the town’s CEO, Nicole Briand, the authority to contact the owners of the buildings in question to determine their plans for the buildings, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

Nicole also informed the Board that she had found some problems with the ordinances that, in her opinion, needed to be cleared up before the ordinances were revised by the Land Use Group. She explained problems with the Building Permit Ordinance, Construction of Permanent Dwellings Ordinance, and Shore Land Ordinance. Chair Dorr requested that she return at the Board’s next meeting with a list of priorities for the Board to consider. Selectpersons Whittlesey and Ciembroniewicz emphasized that since the Land Use Group was working on revising the ordinances, whatever changes she recommends should be communicated to the Land Use Group.

Item 5: Town Manager’s Report

A. Consideration to establish a Cable Advisory Committee - The Town Manager reported that the town’s ten year contract with Comcast would end in July 2008 and requested that a Cable Advisory Committee be appointed by the Board to aid in the contract negotiations. She explained that there was a need to expand the cable service to areas currently not served. She stated that there were people who operated home-based businesses that did not have access to high speed internet service either through Comcast or Verizon. Selectperson Whittlesey moved to create a Cable Advisory Committee, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

B. Shingleman’s Creek - The Town Manager reported that the auditor agreed that any unexpended monies that had been borrowed for the project could be applied to the loan’s principal. Selectperson Ciembroniewicz moved that the Town apply the savings from the Shingleman’s Creek Project to the loan’s borrowed principle reducing the Town’s debt, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

C. Letter from Mike Young, Phippsburg Town Administrator – The Town Manager directed the Board to a letter that it had received from the Town of Phippsburg Administrator inviting the Board to a meeting to discuss lobbying the State to change the county tax assessment formula from the present valuation-based formula to a formula that would take into account population. Selectperson Ciembroniewicz stated that he did not believe that changing the formula would benefit the taxpayers of Bowdoinham and therefore was against participating in the discussion. The Board directed the Town Manager to decline the invitation on behalf of the Board.

D. Audit – The Town Manager reported that the audit had been conducted during the week of October 1st and that the initial report from the auditor was that she was pleased with the preparation from the town staff.

Item 6: Selectperson’s Request for Agenda Items for next meeting (October 23, 2007) – The Board requested that the following items be included in the agenda: Emergency preparedness, status and plans for the donated generator.

Item 7: Consent Items -

Real Estate Property Abatement

1. Daniel Billings, 5 Richards Lane, Bowdoinham, Me - Map R02, Lot 49-D - $87.00 – wrong acreage - Selectperson Whittlesey moved to accept the real estate abatement of $87.00 for Daniel Billings, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

Personal Property Abatement

1. Riverview Lease/Loan Holding - $14.50 – Equipment Remove – Selectperson Ciembroniewicz moved to abate the personal property tax of $14.50 for the Riverview Lease/Loan Holding business, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

Selectperson Ciembroniewicz stated that it was of concern to him that at the last meeting, the Board was asked to abate taxes for two businesses that had gone out of business and that the town staff did not know the businesses. He expressed concern that there may be other businesses going out of business and asked that the Town update its business listings.

Item 8: Consideration of Treasurer’s Warrants #14 & #15. The Board reviewed the Treasurer’s Warrants.
Selectperson Ciembroniewicz moved to approve Warrant #14, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

Selectperson Whittlesey moved to approve Warrant #15, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

Item 9: Announce Future Meetings, Workshops, Events

· October 11 @ 6:30 pm – Land Use Revision Group – Room 1
· October 11 @ 6:30 pm – Finance Committee Meeting - Room 2
· October 27 – Library Book Sale @ Coombs School
· October 27 – Woodworking Show – Mark Donovan @ Town Hall

Item 10: Adjournment – Chair Dorr adjourned the meeting at 8:15 pm.