2007-10-23 Select Board Meeting Minutes

Town of Bowdoinham
Selectboard Minutes
October 23, 2007

Present: George Christopher, Dotty Baker, and Kathy Durgin-Leighton, Town Manager
Non resident present: Nicole Briand, CEO/Town Planner

Item 1: Call the meeting to order – Chair Dorr called the meeting to order at 5:30 pm. All members were present: Chair Dorr, Selectperson Ciembroniewicz, and Selectperson Whittlesey

Item 2: Consideration of the minutes from October 9, 2007 meeting – The Board reviewed the minutes. Selectperson Ciembroniewicz moved to accept the minutes of October 9, 2007; seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

Item 3: Comments from the Public – There were no comments from the public.

Item 4: New Business

1. Report on SAD 75 Reorganization Planning Committee – Dan Billings, Bowdoinham’s Municipal Representative briefed the Board on its progress. The Reorganization Planning Committee’s charge is to evaluate consolidating with the Lisbon School Department. It is not looking into whether SAD 75 should take the option of staying alone. The Committee has decided not to make a recommendation by the December deadline but to go with the extended date of June 2008. This will give the Committee time to complete the plan by March ’08 in time for the June election. The plan, if approved in the June election, will go into effect July ’09. However, the decreased funding from the state will be effective for the next fiscal year. If the plan is approved and the District consolidates with Lisbon, a new Board of Directors will be elected in November 2008. The makeup of the new board is being developed and the preliminary decision is that it will be a 17 member board with weighted votes. Bowdoinham will have two representatives. Dan will return at the December 11th Select Board meeting to give another update.

2. Ordinance Update – Nicole Briand, CEO/Planner – Nicole presented the Board with a memo outlining her recommendations for proposed revisions to the land use ordinances. The revisions, though minor in content, can have a significant impact on an applicant. They include:

A. Revise the Land Use Regulation & Shoreland Zoning Ordinance to include the dimensional requirements that are currently found in both the Construction of Permanent Dwellings Ordinance and the Building Permit Ordinance.

B. Revise the Land Use Regulation & Shoreland Zoning Ordinance to repeal the 1998 Shoreland Zoning Ordinance. Currently, the only revision that is proposed for this change is language that would repeal the 1998 Shoreland Zoning Ordinance. However, Nicole has sent a copy of the Town’s Land Use Regulation & Shoreland Zoning Ordinance to the Department of Environmental Protection (DEP) to determine if there are any issues with the Ordinance that may affect the repeal of the 1998 Shoreland Zoning Ordinance.

C. Revise the current Construction of Permanent Dwellings Ordinance to repeal both the current ordinance as well as the Building Permit Ordinance, so that there is only one ordinance.

D. Revise the Board of Appeals Ordinance to allow a variance to be applied for separate from an appeal.

The Board directed the Town Manager to work with the town staff and attorney to draft up the ordinance changes for a January 8th Special Town meeting.

3. Three year Snowplowing Contract with Doug Tourtelotte for the period October 23, 2007 to June 30, 2010. The Board reviewed the Contract. Selectperson Whittlesey moved to approve the Snowplowing Contract with Doug Tourtelotte, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

4. LD227- An Act to Allow the Reimbursement of Motor Vehicle Excise Taxes in Certain Cases – The Town Manager briefed the Board on LD227. The Board discussed the law and the ramifications to the Town. There was discussion about those who may move here from another town, and upon coming to Bowdoinham downsize their car with a lesser excise tax. This law, if adopted by the Town of Bowdoinham would require the town to reimburse the excise tax though it was not paid in Bowdoinham. Selectperson Whittlesey moved that the Town not reimburse the vehicle excise taxes as allowed in LD227, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

Item 5: Town Manager’s Report

1. Emergency Management – NIMS compliant National Incident Management System – The Town Manager explained that the NIMS system is a consistent, nationwide system that establishes procedures to respond to emergency situations regardless of the size of the emergency. In order to receive federal mitigation funds from FEMA, the town must be NIMS compliant. The Manager directed the Board to FEMA website for the online class for ICS-100 and ICS-200. The Board agreed that taking the proposed courses would be a valuable exercise, and all agreed to take the two courses on line.

2. Pandemic Flu Plan draft – The Town Manager presented a draft of the Pandemic Flu Plan for review. The Board will review the plan and revisit it at a meeting in January 2008.

3. 1967 International Fire Truck – The fire truck has been sold to a fire department from Montana for $10,000. The money will go to the Fire Department’s reserve fund per town meeting vote in June 2006.

4. Real Estate Abatements – The Town Manager presented an overview of real estate tax assessments including land and building valuations, base lots, secondary lots, and back lots. She showed the Board examples of property cards and explained how the assessor makes determinations in the valuation process.

Item 6: Selectperson’s Request for Agenda Items for next meeting (November 6, 2007) – William Berry abatement request, a report on the Growsmart conference (Ciembroniewicz), a report on the Topsham Redevelopment Authority (Whittlesey)

Item 7: Consent Items

1. Consideration to appoint Frank Connors as Warden effective November 6, 2007 through December 31, 2007. Selectperson Ciembroniewicz moved to appoint Frank Connors as Warden effective November 6, 2007 through December 31, 2007, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

2. Consideration to appoint Joanne Savoie as Election Clerk effective November 6, 2007 through December 31, 2007. Selectperson Whittlesey moved to appoint Joanne Savoie as Election Clerk effective November 6, 2007 through December 31, 2007, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

3. Consideration to appoint Robert Cree as Election Clerk effective November 6, 2007 through December 31, 2007. Selectperson Ciembroniewicz moved to appoint Robert Cree as Election Clerk effective November 6, 2007 through December 31, 2007, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

4. Consideration to appoint Barbara Cree as Election Clerk effective November 6, 2007 through December 31, 2007. Selectperson Whittlesey moved to appoint Barbara Cree as Election Clerk effective November 6, 2007 through December 31, 2007, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

5. Real Estate Property Abatements:

Christopher & Tammy L. Brawn, 1157 Post Road – P.O. Box 337, Bowdoinham, Me - Map R04, Lot 50-E - $490.10 – wrong acreage. Selectperson Ciembroniewicz moved to abate the real estate taxes Christopher & Tammy Brawn at 1157 Post Road for $490.10, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

George & Elsie Garland, 10125 E Lambert Drive, Sunlakes, Arizona 85248 – Map U01, Lot 29 - $856.95 – extreme damage to house – The Board decided to table this to its next meeting, November 6th, pending further information.

6. Real Estate Supplemental:

Christopher Brawn, 1157 Post Road – P.O. Box 337, Bowdoinham, Me. – Map R04, Lot 050-H - $1,062.85 – estate omitted from assessment rolls. Selectperson Whittlesey moved to assess the real estate supplement to Christopher Brawn at 1157 Post Road for $1,062.85, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

Item 8: Consideration of Treasurer’s Warrants #16 & #17. The Board reviewed the Treasurer’s warrants.
Selectperson Ciembroniewicz moved to accept Warrant #16, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.
Selectperson Whittlesey moved to accept Warrant #17, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

Item 9: Announce Future Meetings, Workshops, Events

· October 27 – Library Book Sale @ Coombs School
· October 27 – Woodworking Show – Mark Donovan @ Town Hall
· November 6 – Election
· November 6 @ 5:30 pm – Regular Select Board Meeting
· November 8 @ 6:30 pm – Land Use Revision Group meeting
· November 8 @ 6:30 pm – Finance Committee meeting
· November 12 – Town Office Closed
· November 14 @ 7:00 pm – Public Input Meeting – Land Use Revision Group

Item 10: Adjournment – Chair Dorr adjourned the meeting at 8:30 p.m.