2008-01-08 Select Board Meeting Minutes

Town of Bowdoinham
Minutes of Select Board Meeting
January 8, 2008

Residents in Attendance: George Christopher, Dotty Baker, and Kathy Durgin-Leighton, Town Manager
Non resident: Nicole Briand, Town Planner & CEO

Item 1: Call the meeting to order - Chair Dorr called the meeting to order at 5:30 pm. All members were present: Chair Dorr, Selectperson Ciembroniewicz, and Selectperson Whittlesey.

Item 2: Consideration of the minutes from December 10, 2007 meeting - The Board reviewed the minutes. Selectperson Whittlesey moved to accept the minutes, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

Item 3: Comments from the Public - There were no comments from the public.

Item 4: New Business:

A. Consideration to pay back the Worthy Poor and Maxwell Trust Fund Accounts in the amount of $143,000 ($78,000 Maxwell Trust & $65,000 Worthy Poor) - The Town Manager presented a cash flow analysis for the year showing that the Town has funds to pay back the Trust Funds that were borrowed in 2002. Selectperson Ciembroniewicz moved to pay back the Trust Funds in the amount of $78,000 to the Maxwell Cemetery Trust and $65,000 to the Worthy Poor Trust, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

Item 5: Town Manager's Report - Kathy Durgin-Leighton

1. Office Position Vacancy - The manager reported that it had been a challenging time for both Warren and Pam with the vacancy in the office, especially during the holidays. Unfortunately, Pam and Warren were not able to take vacation time during the holidays. The manager has helped out with the counter work as much as possible. 37 applications were received for the position. She reported that the members of the staff will review the resumes and interviews will begin next week.

2. Expense and Revenues - The manager presented Expense and Revenue reports that represent six months of the budget year. In addition, she reported that with the early onset of winter, the Public Works Department has spent 50% of its Winter Sand and Salt budgets as well as its winter overtime budget.

3. Sheriff Reports - In July, the Manager asked the Sheriff's Office to send monthly reports of its activities in Bowdoinham. A representative from the Sheriff's Office will attend the meeting on February 5th to explain the reports.

4. Personnel Policy - Adam Sturtevant, the Town's Health Insurance Agent from Northern Benefits, has reviewed the Town's Health Benefits Plan and determined that it is out of compliance with the IRS code - particularly the health reimbursement account. With his help, the Manager is drafting a new policy for the Board to review in February.

5. Finance Advisory Meetings - The Department Heads will begin meeting with the Finance Advisory Committee in February. Budget meetings are being scheduled with the manager in preparation for the Finance meetings.

6. Comcast - The Town's ten year contract ends on June 30, 2008. The manager has a meeting with a Comcast representative on Thursday, January 10th to discuss the contract renewal procedure.

Item 6: Selectperson's Request for Agenda Items for next meeting (January 22, 2008) - Consideration to sign the US Mayors Climate Protection Agreement & the Governor's Carbon Challenge (Cool Communities initiatives); meeting with middle school students regarding establishing a local teen center. Selectperson Whittlesey stated that though he will not be able to attend the January 22nd meeting, he is supportive of the Cool Communities initiative.

Item 7: Consent Items - There were no consent items.

Item 8: Consideration of Treasurer's Warrants #27 & #28. The Board reviewed the Treasurer's Warrants.

Selectperson Whittlesey moved to approve Treasurer's Warrant #27, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.
Selectperson Whittlesey moved to approve Treasurer's Warrant #28, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

Item 9: Announce Future Meetings, Workshops, Events
" January 10 @ 6:30 pm - Finance Advisory Meeting (room 2)
" January 10 @ 6:30 pm - Land Use Meeting (room 1)
" January 12 @ 9:00 am - Recycling Barn Tour with Solid Waste Study Committee
" January 14 @ 6:30 pm - Biking, Walking, Paddling Committee - Transportation Vision Statement
" January 17 @ 6:30 pm - Shoreland Zoning Subcommittee Meeting
" January 16 @ 6:30 pm - Solid Waste Study Committee
" January 16 @ 6:30 pm - Site Plan Review Subcommittee
" January 22 @ 5:30 pm - Select Board Meeting
" January 24 @ 7:00 pm - Planning Board Meeting
" January 31 @ 6:30 pm - Residential/ Agriculture Subcommittee
" February 7 @ 6:30 pm - Shoreland Zoning Subcommittee Meeting - Steve Walker presenter
" February 13 @ 6:30 pm - Land Use Meeting - Laura Sewall from Kennebec Estuary Collaborative presenter

Item 10: Adjournment - Chair Dorr adjourned the meeting at 6:30 pm.