2008-02-28 Select Board Meeting Minutes

Town of Bowdoinham
Selectperson’s Minutes
February 28, 2008

Residents in attendance: George Christopher, Dotty Baker, and Kathy Durgin-Leighton, Town Manager
Non-resident: James Phillips, Assessing Agent

Item 1: Call the meeting to order – The Chair called the meeting to order at 5:30 pm.

Item 2: Consideration of the minutes from February 5, 2008 meeting. The Board reviewed the minutes.
Selectperson Ciembroniewicz moved to accept the minutes as amended, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

Item 3: Comments from the Public – There were no comments from the public.

Item 4: New Business

A. Consideration of request from Alex & Janet Porter, Tax Map R10, Lot 024 for Select Board to review the amount that their land is valued at - James Phillips, the town’s Assessing Agent was in attendance to review with the Board the formulas and methodologies he uses in determining land value, particularly water frontage. He reported that the original methodology used dates back to 1991 and has worked well for the town. If land is on the water, the first 500 feet are assessed at 100% and as the frontage increases, it is discounted per linear foot accordingly. In the Porter’s case, at 1,400 fee of water frontage, the discount for the “excess frontage” is discounted by 50%. Mr. Phillips reported that he has looked at the recent sales of waterfront properties in Bowdoinham and of the four that have taken place within the last 2 years, his assessments are at 100% of the sales price. Mr. Phillips stated that this methodology is applied consistently to all waterfront properties. Selectperson Whittlesey stated that when the Porter’s came before the Board on December 11, 2007, the argument presented was that their property was being assessed disproportionately to their neighbor’s. He suggested that the Porter’s may not know of the methodology used by Mr. Phillips. The Porter’s have not requested an abatement at this time. The Board requested that the Town Manager and Mr. Phillips meet with Mr. & Mrs. Porter to explain the methodology used in determining the value of their land.

B. Consideration of abatement request from Martin & Boucher, LLC, 28 Cornerstone Drive, Bowdoin, Me. Tax Map R04, Lot 022 - $683.10- Common Area Lot – Mr. Phillips reported that last summer, Mr. Boucher informed him that the land at R04-022 was “Common Land” for the Delcourt Woods subdivision and was being erroneously assessed as a building lot. Mr. Phillips made the necessary corrections for the FY08 taxes. Mr. Boucher asked at that time for an abatement on the paid FY07. Mr. Boucher requested the abatement within one year from the date of the commitment as required by law. Selectperson Ciembroniewicz moved to grant the abatement of $683.10 for FY07 at Tax Map R04, Lot 022 to Martin & Boucher, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

C. Consideration to approve Pandemic Flu Plan – The Board reviewed the Pandemic Flu Plan. Selectperson Whittlesey moved to approve the Plan, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

D. Review and approval of Maine DOT Transportation Project Requests as prepared by Town Manager, Town Planner, and Public Works Director – The Town Manager reviewed with the Board the projects requested in order of priority. The Board approved the requests; Chair Dorr signed the request form as required.

Item 5: Town Manager’s Report – Kathy Durgin-Leighton

A. Public Works Budget – As of the end of last week, February 22, we have spent $86,497 on winter salt and sand out of a $90,000 budget. The overtime hours as of last Thursday are as follows: Chadd – 220 hours, Wesley – 201 hours, and Dan – 45 hours. We budgeted $6,000 for overtime and we have just passed that mark. This is largely due to the timing of the storms. Unfortunately, the snowstorms have largely fallen on weekends, holidays, or overnight.

B. Update of Foreclosures – We did not collect taxes for FY06 on the following three properties:

1. Map R02-Lot 37-A. Bank of America has a mortgage interest on this property. They have been notified of the impending foreclosure and have 30 days to pay the amount of taxes owed for 2006 before it goes into foreclosure.
2. Map R04-Lot 26. This property is located along the Bowdoinham/Richmond line off the Ridge Road. There is very little road frontage. The bulk of this property is located in Richmond and is due to go into foreclosure in Richmond at the end of December.
3. Mobile Home located at 266 Carding Machine Road. This mobile home was donated to the fire department erroneously and the fire department burned it for training purposes. As a result, the Fire Department is drafting a Practice Burn Policy for the Select Board to approval. Chair Dorr requested that the policy include a consent form, notification to the Select Board, Town Manager approval, and a fee schedule.

C. Transportation Vision Statement – The Town Manager gave the draft statement for the Board to review. The Public Input session is scheduled for March 12 at 6:30 pm.

D. The septic tank at the Riverview Building failed last week and had to be replaced. The estimated cost is $2,000 which will come out of the Town Building Maintenance budget of $9,000.

Item 6: Selectperson’s Request for Agenda Items for next meeting (March 11, 2008)

Item 7: Consent Items

1. Appointment of John McMullen as Harbormaster – February 28, 2008 to December 31, 2008. Selectperson Whittlesey moved to appoint John McMullen as Harbormaster from February 28, 2008 through December 31, 2008, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

Item 8: Consideration of Treasurer’s Warrants #33 & #34 & #35. The Board reviewed the Treasurer’s Warrants.
Selectperson Whittlesey moved to approve Treasurer’s Warrant # 33, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.
Selectperson Ciembroniewicz moved to approve Treasurer’s Warrant # 34, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.
Selectperson Whittlesey moved to approve Treasurer’s Warrant # 35, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor

Item 9: Announce Future Meetings, Workshops, Events

· March 3 @ 6:30 pm – Biking, Walking, Paddling Group – Transportation Vision Statement
· March 11 @ 5:30 pm – Select Board Meeting
· March 12 @ 6:30 pm – Solid Waste Study Group
· March 12 @ 6:30 pm – Public Input Session – Transportation Vision Statement
· March 13 @ 6:30 pm – Land Use Meeting – Laura Sewall from Kennebec Estuary Collaborative presenter
· March 13 @ 6:30 pm – Finance Advisory Committee

Item 10: Adjournment – Chair Dorr adjourned the meeting at 7:45 pm.