2008-04-08 Select Board Meeting Minutes

Town of Bowdoinham
Minutes of Select Board Meeting
April 8, 2008

Residents Present: Dotty Baker, Joanne Reinhart, SAD 75 Board representative, and Finance Advisory Committee members Dan Billings, Richard Close, and Kathryn Desmond.

Non Residents: Michael Wilhelm, Superintendent SAD 75 and Sally Loughlin, Assistant Superintendent SAD 75

Item 1: Call the meeting to order – Chair Dorr called the meeting to order at 5:30 pm. All members were present: Chair Dorr, Selectperson Ciembroniewicz, and Selectperson Whittlesey.

Item 2: Consideration of the minutes from March 25, 2008 meeting. Selectperson Ciembroniewicz moved to approve the minutes as amended, seconded by Chair Dorr. The vote was 2-0 in favor.

Item 3: Comments from the Public – Dan Billings stated that he would like to discuss the Residential Growth Ordinance that was passed in 2000. Chair Dorr said that he would put in on the agenda under New Business.

Item 4: New Business

A. SAD 75 Budget discussion – Superintendent Michael Wilhelm was present to discuss the District’s budget and its local impact on Bowdoinham taxpayers. He stated that the District reduced the budget by $402,000 from last year’s budget. The projected increase in Bowdoinham’s share is $193,731.24. Cuts in the proposed budget include $50,000 from the contingency fund. Unexpected increases in the proposed budget include the food service budget. Historically, this budget is self sustaining but with rising food prices, the district needs to supplement it by $50,000. This year, because the district is above the EPS formula for librarians, it is proposing to move librarians around the six elementary schools and to replace librarians with library aides. In the Special Education Department, Ed Tech III’s will be replacing Ed Tech II’s. The Special Education Department is approximately $500,000 over the amount allotted by the EPS formula. Selectperson Whittlesey asked what the impact to Bowdoinham was for every $100,000 that is reduced in the school budget. Mr. Wilhelm stated that if the district was to decrease the budget by another $500,000, Bowdoinham’s share would be reduced by approximately $60,000. The Select Board asked about the procedural requirements this year regarding approving the budget. Mr. Wilhelm explained that there would be a district wide meeting for residents to discuss and vote on the individual budget articles followed by a referendum vote on the total budget only. The individual budget articles will be presented in a closed article format which will allow decreases in the budgets but not increases.

Mr. Wilhelm acknowledged that next year the district will be under similar circumstances (less revenue from the state) along with decreasing enrollments. The District realizes that the School Board will have to begin looking at cuts in programming as well as looking at institutional changes which may include the high school and middle school having similar schedules in order to share resources.

B. Annual Report Dedication – The Board table discussion until the April 29, 2008 meeting.

C. FY09 Budget Discussion – The Board discussed the municipal budget. The Town Manager presented the budget with different options available to bring the FY09 budget to the same level as the current FY08 budget. The manager also stated that there was a need to increase the Public Works paving line by $10,000 to cover small projects that are currently not included in the borrowing package. The Board discussed the desire to maintain the town’s infrastructure while not increasing the budget. The Manager presented options available: close the town office one morning a week or cut the hours of one staff person in the town office by 50% or 20 hours. The Board discussed the options as well as the possibility of presenting a budget with an increase over the FY08 municipal budget. Selectperson Whittlesey moved to adopt the FY09 municipal budget as presented at $1,473,847 (zero percent increase over the FY08 budget) by decreasing the hours of a staff person by 50% and adding $10,000 to the Public Works paving line for small projects, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

D. Transportation Vision Statement – The Town Manager presented the Transportation Vision Statement. The Board will consider adopting the statement at its April 29, 2008 meeting.

E. Growth Ordinance – Dan Billings asked the Select Board to consider placing an article on the June town meeting warrant that would repeal the town’s Residential Growth Ordinance passed in June 2002 for the following reasons:

1. It would not stand up in court if challenged.
2. State statute M.R.S.A. 30-A §4360 requires that “the number of building or development permits for new residential dwellings allowed under the ordinance is recalculated every 3 years”. Bowdoinham has not done a recalculation.
3. The ordinance is not needed as the town does not issue any where near the number of permits allowed under the ordinance (30 per year).
4. It is not consistent with the town’s Comprehensive Plan

The Board did not take action on Mr. Billings’ request. Selectperson Whittlesey suggested that the Land Use Group consider it in its land use review work.

Item 5: Town Manager’s Report

A. Heating Fuel Assistance Program – The Town Manager briefed the Board on a Heating Fuel Assistance Program that she is setting up at the town office to be funded by private donations from individuals and businesses as well as through fundraising efforts. The Manager presented draft eligibility and program guidelines for the Select Board to review.

B. Consideration to ban the use of tobacco products at town owned parks – The Town Manager presented a sample resolution banning the use of tobacco products at town owned parks as adopted by other towns. The Manager stated that while the resolution has no enforcement, its purpose is that of a statement against the use of tobacco products. The Manager presented the resolution after receiving complaints from residents at the Sunday evening summer concert series regarding tobacco smoke. The Board considered the resolution and opted not to adopt it at this time. The Board directed the Town Manager to place signs at the Mailly Park requesting people to refrain from smoking.

C. Smelt Shack cleanup – The Manager reported that the Public Works Department had to retrieve a shack from the banks of the Abby River. The shack is owned by a resident on the Wildes Road. This marks the third year in a road that this resident has abandoned his shack for the Public Works to dispose of. The Marine Patrol is working with the Town Manager to cite the resident for littering.

D. Old Fire Station – The Town Manager asked the Select Board for permission to seek legal assistance requesting Michael Haskell to remove his boat from the former fire station on Main Street. The Board granted the permission.

Item 6: Selectperson’s Request for Agenda Items for next meeting (April 22, 2008) – Items tabled from tonight’s meeting.

Item 7: Consent Items – There were no consent items.

Item 8: Executive Session pursuant to 1 M.R.S.A. § 405(6)(A) to discuss the contract of the Town Manager – The Board did not enter into executive session. The item was tabled until the next meeting.

Item 9: Consideration of Treasurer’s Warrants #39 & #40. The Board reviewed the Treasurer’s Warrants. Selectperson Whittlesey moved to accept Treasurer’s Warrant #39, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.
Selectperson Ciembroniewicz moved to accept Treasurer’s Warrant #40, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

Item 10: Announce Future Meetings, Workshops, Events

· April 9 @ 6:30 pm – Solid Waste Study Committee
· April 16 @ 6:30 pm – Site Plan Review Ordinance Public Meeting
· April 19 @ 9:00 am – Annual Earth Day Clean Up & Recycling Barn Open House
· April 24 @ 7:00 pm – Planning Board Meeting

Item 11: Adjournment – Chair Dorr adjourned the meeting at 9:05 pm.