2008-05-20 Select Board Meeting Minutes

Town of Bowdoinham
Minutes of Select Board meeting
May 20, 2008

Residents in Attendance: George Christopher, Tony Cox, Mike Davis, Ann Davis, Fire Chief Jack Tourtelotte, Assist. Chief Dave Lewis, Bruce Ross and, Kathy Durgin-Leighton, Town Manager

Non resident: Nicole Briand, CEO/Town Planner

Item 1: Call the meeting to order – Chair Dorr called the meeting to order at 5:30 pm.

Item 2: Consideration of the minutes from May 6, 2008 meeting – The Board reviewed the minutes. Selectperson Ciembroniewicz moved to accept the minutes as amended, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

Item 3: Comments from the Public – There were no comments from the public.

Item 4: New Business

1. Update on Failed Septic System – Nicole Briand, CEO/Planner – The CEO reported that the septic system was in the process of being installed and that the bids had come in higher than expected. The winning bid was $20,733. As agreed, the Town will pay the contractor and the property owners will pay back the Town. The Board discussed the payment options with the property owners. Selectperson Ciembroniewicz moved that the Board enter into an agreement with the property owners that included a 5% interest rate for a period of ten years for the cost of the septic system as well as the cost of all attorney and administrative fees, seconded by Selectperson Whittlesey. The vote was 2-0 in favor with Chair Dorr abstaining due to the property owners being neighbors of his.

2. Lease agreement between Town of Bowdoinham and Taurus Systems, Inc. – Selectperson Ciembroniewicz moved to approve the lease agreement between the Town and Taurus Systems for the use of the Riverview Building, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

3. Community & Economic Development Report – Tony Cox, Community & Economic Development Director – Mr. Cox briefed the Board on the activities of the Community and Economic Development Department. Mr. Cox provided the Board with a written report of the Department’s activities for the last three months. The report is available online. Chair Dorr asked if there was discussion regarding bringing sidewalks to the village area. The Town Manager stated that the she, the Public Works Director, the Town Planner and Mr. Cox had recently met to consider applying for a grant for sidewalks through the Maine Department of Transportation’s Safe Routes to School and Transportation Enhancement Programs. (See Item 5.1) The Manager briefed the Board on the application process.

(Selectperson Ciembroniewicz excused himself for a prior commitment)

Grant Application for Transportation Enhancement Program and Safe Routes to School
(FY 20010-2011) Whittlesey move to authorize the grant application, seconded by Chair Dorr. The vote was 2-0 in favor.

4. Extension of the Cable Television Franchise Agreement between Town of Bowdoinham and Comcast of Maine/New Hampshire, Inc. – The Town Manager briefed the Board on the status of the current ten year contract with Comcast that is due to expire on July 21, 2008. She reported that she was in the process of recommending members to the Cable Advisory Committee for the Board’s approval. The Cable Advisory Committee will work with the Manager to renegotiate the contract with Comcast. To assist the Cable Advisory Committee in its negotiations to extend cable to areas currently not served, the Manager has sent out letters and surveys to residents who reside east of the Carding Machine Road to the Richmond line to determine the level of interest for cable connection. This area has been identified as an area most likely to received cable extension. Selectperson Whittlesey moved to extend the franchise agreement between the Town and Comcast of Maine/New Hampshire for three months to give the Town and the cable company time to renegotiate the contract that expires in July 2008, seconded by Chair Dorr. The vote was 2-0 in favor.

5. Town of Bowdoinham Home Heating Assistance Program – The Manager briefed the Board on the proposed program. The Board discussed the eligibility requirements of the program as well as the challenge of funding the program through private and business donations. Selectperson Whittlesey expressed concern of how the program would be administered. The Manager reported that the program would be administered much like the General Assistance Program with an application process. The Board expressed concern that the need would be greater than the funding and asked if the staff was prepared for this. The Manager explained that it would be on a first come first served basis and explained that this program would be used after all other programs were exhausted i.e. General Assistance, LHEAP, and Warm Thy Neighbor. The Manager also stated that the program would be used for those individuals who were over income for the state and federal programs. Selectperson Whittlesey suggested that other programs be utilized along with the Home Heating Assistance Program such as energy audits and energy conservation efforts. Selectperson Whittlesey moved to approve the Town of Bowdoinham Home Heating Assistance Program as presented, seconded by Chair Dorr. The vote was 2-0 in favor.

6. Flags – The Town Manager asked the Board to set the time and location for the flags to be flown in the village area. Last year new flags were purchased with fundraising activities and a grant. The number of flags flown was increased as well as the time period that they were flown (through Celebrate Bowdoinham). Chair Dorr noted that the issue was whether to have the flags displayed during the entire summer or before special events such as Memorial Day, July 4th, etc. Jack Tourtelotte questioned why this needed to go before the Select Board for discussion. Chair Dorr noted that having a discussion regarding the flags was a reflection of our democracy and that if we don’t have this kind of discussion; it takes away from our democracy. The Board recommended that the same number of flags be flown as last summer and that the flags remain throughout the summer months until Celebrate Bowdoinham.

At 7:00 pm Chair Dorr moved to adjourn the Selectpersons meeting in order to hold the Public Hearing on the proposed 2008/2009 Budget and the 2008/09 Warrant Articles for the June 11, 2008 Town Meeting.

Residents Present: Brent Zachau, Jennifer Foley, Dan Billings, Dana Madsen, Kathryn Desmond, Sonny Uhle, Susan Uhle, George Christopher, Nora Bishop, Billie Oakes, Don Oakes, Terry Ecker, Lisa Ecker

At 8:05 pm, Chair Dorr adjourned the Public Hearing and called the regular Select Board meeting to order. Selectperson Ciembroniewicz returned for the rest of the Select Board meeting.

Chair Dorr called the Regular Meeting back to order at 8:05 pm

Item 4: New Business

7. Ratio Declaration and Reimbursement Application for the Homestead Property Tax Exemption as prepared by Jim Phillips, Assessor – The Board reviewed and approved the Ratio Declaration and Reimbursement Application.

Item 5: Town Manager’s Report

1. Online Newsletter – Last week was the first of what will be monthly online newsletters. See your packet.

2. Annual Report – The report will be finished for your review this Friday, May 23rd. Pam Ross and I have been working together on the report with assistance from Frank Connors who has supplied the historical photos and captions.

3. Public Works Department budget – By state statute, the public works snow removal budget may not be overspent by more than15%. The total for snow removal budget this year is $166,032. 15% = $190,936.80
The amount spent is as follows:

Plow Contract $58,032
Salt $82,854.52
Sand $18,850
Overtime $9,307.76
Winter Vehicle Maintenance $18,869

Total Spent: $187,913.28

Item 6: Selectperson’s Request for Agenda Items for next meeting (June 10, 2008) – Town Meeting preparation

Item 7: Consent Items – There were no consent items.

Item 8: Consideration of Treasurer’s Warrants #44 & #45 – The Board reviewed the Treasurer’s Warrants.

Selectperson Whittlesey moved to approve Treasurer’s Warrant #44, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.
Selectperson Whittlesey moved to approve Treasurer’s Warrant #45, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor. In regard to the Volunteer Fire Fighter’s stipends, Chair Dorr requested that in the future the Fire Chief report to the Town Manager on a quarterly basis the attendance records of the volunteer fire fighters to trainings and calls and that annually in January those records are shared with the Select Board.

Item 9: Announce Future Meetings, Workshops, Events

· May 27 @ 5:30 pm – Regular Select Board Meeting
· June 7 @ 2:00 pm – SAD District Budget vote – Mt. Ararat Middle School
· June 10 – Election Day!
· June 10 @ 5:30 pm – Regular Select Board Meeting
· June 11 @ 7:00 pm – Town Meeting 7:00 pm
· June 24 @ 5:30 pm – Regular Select Board Meeting

Item 10: Adjournment – The Chair adjourned the meeting at 8:50 pm.