2008-06-24 Select Board Meeting Minutes


Town of Bowdoinham
Minutes of Select Board Meeting
June 24, 2008
5:30 pm

Residents Present: George Christopher, Ann Davis, Michael Davis, Charles Lopez, Pam Ross, Tony Cox, and Kathy Durgin-Leighton.


Item 1: Call the meeting to order – The Chair called the meeting to order at 5:30 pm. All members were present: Chair Dorr, Selectperson Ciembroniewicz, and Selectperson Whittlesey.

Item 2: Consideration of the minutes from June 10, 2008 meeting – The Board reviewed the minutes. Selectperson Ciembroniewicz moved to accept the minutes, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

Item 3: Comments from the Public – There were no comments from the public.

Item 4: New Business

A. Agreement between Town of Bowdoinham and Michael and Ann Davis regarding repayment for the installation of septic system through installment payments. The Town Manager read aloud the Letter of Agreement between the Town of Bowdoinham and Michael and Ann Davis regarding the payment arrangements for the malfunctioning septic system. The documents were reviewed by the Davis’ and the Select Board. The Town Manager stated that Michael and Ann Davis had a right to have their own attorney review the documents. The Davis’s declined the right. The documents were signed by the Select Board and the Davis’s. Pam Ross, Town Clerk, notarized the signatures.

B. Quit Claim Deed without covenant between Town of Bowdoinham and Bank of America for property located at 164 Post Road, Lot 37A, Map R02. The Board reviewed and executed the document.

C. Military Redevelopment Zone addition of acreage – Tony Cox, Community & Economic Development Director. Tony introduced Charles Lopez, Bowdoinham resident and Real Estate Agent representing the landowners at Map U07, Lot 005. Tony explained the Military Redevelopment Zone program and its requirements. The proposal is to add an additional 10 acres from the regional Midcoast Military Redevelopment Zone pool to Map U07, Lot 005. A public hearing pursuant to 30-A MRSA c. 206, Sub-c. 4 was scheduled for July 15, 2008 at 6:00 pm.

D. New Website Presentation – Todd Woofenden – Todd gave a presentation to the Select Board of the new website. Chair Dorr recommended that the Town adopt a formal policy outlining who has access to the website in order to make changes to the site.

E. Consideration to adopt Emergency Operations Plan – The Town Manager presented to the Board the Emergency Operations Plan. In order for the Town to receive grant monies from Homeland Security, an Emergency Operations Plan must be adopted by the Board. The Plan is a working document and may be changed as needed. Selectperson Whittlesey moved to approve the Plan, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

Item 5: Town Manager Report – Kathy Durgin-Leighton

A. Energy Audit Report on Coombs Building – The Manager reported that an energy audit was performed on the Coombs Municipal Building through Efficiency Maine. A copy of the final report was presented to the Board. The Manager will begin implementing the recommendations.
B. Freedom of Access Law – The Manager informed the Board of the new training requirements for elected officials regarding the Freedom of Access Law. The training must be completed by November 1, 2008.
C. Brown’s Point Road update – The Manager reported that Pike Industries, Inc. has agreed to fix the pavement on Brown’s Point Road. The Town is requesting that Pike Industries place an overlay on that portion of the road beginning approx. 1/10 mile in from the beginning of Route 24 to the end of Wildes Road.
D. Messer’s Junkyard update- The Manager gave the Board a copy of the order given by Hon. Joseph Field, Sagadahoc District Court regarding Messer’s Junkyard
E. Land Use Revision Committee appointment – The Manager reported that the Land Use Revision Committee recommends Richard Morin to fill the vacancy left by the resignation of Robert Bremm. Selectperson Ciembroniewicz moved to appoint Richard Morin to the Land Use Revision Committee, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.
F. Employee Recognitions – The Manager acknowledged the recent outstanding works of employees Brooke Cox, Recreation Director and Tony Cox, Community & Economic Development Director. The Board recommended that an official letter of appreciation and recognition be sent to both Brooke and Tony.

Item 6: Selectperson’s Request for Agenda Items for next meeting (July 15, 2008) – Update of Status of Old Fire Station

Item 7: Consent Items

A. Appointment of Clifford Daigle of Lisbon as Animal Control Officer for the term effective July 1, 2008 through June 30, 2009. Moved by Selectperson Ciembroniewicz, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.
B. Appointment of Nicole Briand of Richmond as Building Inspector, Codes Enforcement Officer, and Plumbing Inspector for the term effective July 1, 2008 through June 30, 2009. Moved by Selectperson Ciembroniewicz, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.
C. Appointment of Bruce Ross as Health Officer for the term effective July 1, 2008 through June 30, 2009. Moved by Selectperson Ciembroniewicz, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.
D. Appointment of Brad Foley to the Biking, Walking, Paddling Group effective July 1, 2008 through June 30, 2011. Moved by Selectperson Ciembroniewicz, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.
E. Appointment of Kathryn Durgin-Leighton as Town Manager, Treasurer, Tax Collector, Risk Manager, General Assistance Manager, Emergency Management Director, Cable Television Administrator effective July 1, 2008 through June 30, 2011. Moved by Selectperson Ciembroniewicz, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.
F. Appointment of Kevin Prout as Road Commissioner effective July 1, 2008 through June 30, 2009. Moved by Selectperson Ciembroniewicz, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.
G. Appointment of Ellen Baum to Planning Board as a Regular Member effective July 1, 2008 through June 30, 2013. Moved by Selectperson Ciembroniewicz, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.
H. Appointment of Brant Miller as Trustee of the Bowdoinham Water District effective July 1, 2008 through June 30, 2013. Moved by Selectperson Ciembroniewicz, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.
I. Appointment of George Freeman as Trustee of the Bowdoinham Water District effective July 1, 2008 through June 30, 2013. Moved by Selectperson Ciembroniewicz, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.
J. Appointment of Fulton D. Oakes as Trustee of the Bowdoinham Water District effective July 1, 2008 through June 30, 2013. Moved by Selectperson Ciembroniewicz, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.
K. Appointment of Stephen Cox as Trustee of the Bowdoinham Water District effective July 1, 2008 through June 30, 2013. Moved by Selectperson Ciembroniewicz, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.
L. Appointment of John Tourtelotte as Fire Chief effective July 1, 2008 through June 30, 2013. Moved by Selectperson Ciembroniewicz, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.
M. Appointment of Daniel Billings to Finance Advisory Committee effective July 1, 2008 through June 30, 2013. Moved by Selectperson Ciembroniewicz, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.
N. Appointment of Richard Close to Finance Advisory Committee effective July 1, 2008 through June 30, 2013. Moved by Selectperson Ciembroniewicz, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.


Item 8: Consideration of Treasurer’s Warrants #49, #50 The Board reviewed the Treasurer’s Warrants.

Selectperson Whittlesey moved to accept Warrant #49, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

Selectperson Whittlesey moved to accept Warrant #50, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

Item 9: Executive Session pursuant to 1 M.R.S.A. § 405(6)(A) to discuss the contract of the Town Manager – Selectperson Ciembroniewicz moved to enter into Executive Session pursuant to 1 M.R.S.A. § 405(6)(A) to discuss the contract of the Town Manager, seconded by Selectperson Whittlesey. The vote was 3-0 in favor. Selectperson Ciembroniewicz moved to exit from Executive Session pursuant to 1 M.R.S.A. § 405(6)(A) to discuss the contract of the Town Manager, seconded by Selectperson Whittlesey. The vote was 3-0 in favor. There were no actions or decisions taken during the Executive Session.

Selectperson Whittlesey moved to accept the employment agreement of Kathryn Durgin-Leighton, Town Manager, for a three year term beginning July 1, 2008 through June 30, 2011, seconded by Selectperson Ciembroniewicz. The vote was 3-0 in favor.

Item 10: Announce Future Meetings, Workshops, Events

• June 26 @ 11:00 am– Governor’s visit of Atlantic Organics farm – Center’s Point Road
• June 29 @ 6:30 pm– Summer Concerts begin
• July 12 @ 7:00 pm - Beyond the Canvas: A tribute to Carlo Pittore
• July 13 @ 2:00 pm – Beyond the Canvas: A tribute to Carlo Pittore (second show)
• July 15 @ 5:30 pm – Regular Select Board Meeting
• July 29 @ 5:30 pm – Regular Select Board Meeting

Item 11: Adjournment – The Chair adjourned the meeting at 8:10 pm.