2008-09-23 Select Board Meeting Minutes

Town of Bowdoinham
Minutes of Select Board Meeting
September 23, 2008

Residents present: Dan Billings, Joanne Reinhart, David Reinheimer, George Christopher, Dorothy Baker, Jack Tourtelotte, David Berry, and Kathy Durgin-Leighton

Non resident: Nicole Briand, Code Enforcement Officer/Planner

Item 1: Call the meeting to order – The Chair called the meeting to order at 6:30 pm. All members were present: Chair Ciembroniewicz, Selectperson Whittlesey, and Selectperson Dorr.

Item 2: Consideration of the minutes from September 9, 2008 meeting. The Board reviewed the minutes. Selectperson Dorr moved to approve the minutes as amended, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

Item 3: Comments from the Public – There were no comments from the public.

Item 4: New Business

a) Report from SAD 75 School Board Representative Joanne Reinhart – Ms. Reinhart reported that the School Board has created the subcommittee, Comprehensive Strategic Planning Committee, to evaluate the District and prepare for the future in regard to education trends, declining student population, and declining resources. Ms. Reinhart will serve on the committee as well as Chair the Finance Committee. Selectperson Dorr asked if the District was looking at energy conservation measures. Ms. Reinhart reported that the District is contracting with Honeywell, Inc. to evaluate the heating systems at both the middle school and high school. The bus routes will also be evaluated to determine if savings can be found by altering the routes. Selectperson Dorr asked if the fuel bids the District received for heating oil and diesel fuel were within the budgeted amounts. Ms. Reinhart will ask the District Business Manager and report back to the Board.
b) Solid Waste Report – Solid Waste Study Committee – David Berry, Solid Waste Director and David Reinheimer, member of the Solid Waste Study Committee, were in attendance to discuss the Solid Waste Study Committee’s report. The Board agreed that a permanent Solid Waste Committee should be appointed as recommended by the Study Committee as well as directed in the Town’s Solid Waste ordinance. The Board recommended that a workshop be scheduled once a Solid Waste Committee is formed to discuss the recommendations in the report in greater detail.
c) Consideration to name private road Freedom Way – Selectperson Dorr moved to approve the road name of Freedom Way, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

Item 5: Old Business

a) Appointment to Planning Board – Alternate Membership – After a brief discussion, Selectperson Dorr moved to appoint Paul Baines to the Planning Board as an Alternate Member effective September 23, 2008 through June 30, 2009; seconded by Selectperson Whittlesey. The vote was 3-0 in favor.
b) Messer’s Junkyard update – Nicole Briand, CEO/Town Planner briefed the Board on the status of the junkyard violation. She provided photos to show evidence that as of September 11, 2008, the cleanup had not been completed. Ms. Briand will be working with the town’s attorney in regard to the next steps.

Item 6: Town Manager’s Report

a) Fire Truck – Jack Tourtelotte, Fire Chief, reported to the Board that the 1984 Pump Truck had failed its pump test. The estimate for repairing the pump was $12,800. The truck is not due for replacement until 2012 as indicated in the town’s Capital Improvement Plan. After a brief discussion Selectperson Whittlesey moved to use Fire Department reserve funds, up to $15,000, to repair the pump and the clutch in the 1984 Pump Truck, seconded by Selectperson Dorr. The vote was 3-0 in favor.
b) Freedom of Information Act requirement for Elected Officials – The Manager briefed the Board on the Right to Know training requirement that must be completed by November 1st for elected officials.
c) Town Hall heating –The Manager proposed to the Board that the Town Hall be closed after the December Holiday Art Show for the remainder of the winter months due to the cost of heating the building. The Town’s fixed price for heating oil is $3.43/gallon; $1.18 more per gallon over last year’s price. Since the building’s heating system is old and inefficient and the building is not insulated, the cost to keep the building open is greater than the amount received from the rental income. The Board agreed to close the building in December until the third week in March 2009 in time for the third Saturday of the month contra dance. The Board directed the Manager to call the Community School to see if the contra dances could be held in the school gymnasium as an alternate site during the winter months.
d) Celebrate Bowdoinham wrap up – Tabled until October 14, 2008 meeting.

Item 7: Selectperson’s Request for Agenda Items for next meeting (October 14, 2008)

Item 8: Consent Items

A. Assessing Agent Property Tax Abatement requests for the following:

Arthur and Patricia Frank, 37 Fiddlehead Lane, R05-054; $125.98 – Veteran Exemption and only one bathroom. Selectperson Whittlesey moved to approve the tax abatement for Arthur and Patricia Frank for $125.98, seconded by Selectperson Dorr. The vote was 3-0 in favor.

Item 9: Consideration of Treasurer’s Warrants #15 – The Board reviewed the Treasurer’s Warrants. Selectperson Dorr moved to approve Treasurer’s Warrant #15, seconded by Selectperson Whittlesey. The vote was 3-0 in favor.

Item 10: Announce Future Meetings, Workshops, Events

• September 25 @ 7 pm – Planning Board meeting
• October 13 – Columbus Day – Town Office closed
• October 14 @ 6:30 pm – Regular Select Board meeting
• October 16 @ 6:30 pm – Finance Advisory Meeting
• October 25 Rabies Clinic - 9 am – 12 noon @ Town Hall

Item 11: Adjournment - Chair Ciembroniewicz adjourned the meeting at 9:15 pm.