2009-01-27 Select Board Meeting Minutes

Town of Bowdoinham
Select Board Meeting Minutes
January 27, 2009

Residents present: George Christopher, Jack Tourtelotte, Joanne Reinhart, Dan Billings, and Kathy Durgin-Leighton

Item 1: Call the meeting to order – Chair Ciembroniewicz called the meeting to order at 6:30 pm. Members present: Chair Ciembroniewicz and Selectperson Dorr.

Item 2: Consideration of the minutes from January 13, 2009 meeting. The Board reviewed the minutes. Selectperson Dorr moved to accept the minutes, seconded by Chair Ciembroniewicz. The vote was 2-0 in favor.

Item 3: Comments from the Public – There were no comments from the public.

Item 4: New Business

A. MSAD 75 Report – Joanne Reinhart, MSAD 75 Board Member – Ms. Reinhart reported to the Select Board the dates of the upcoming MSAD 75 Finance Committee meetings as it prepares for the FY10 budget. Ms. Reinhart, Chair of the Finance Committee, stated that the Committee has begun to prioritize the budget items including capital costs. An architectural study was conducted on the high school. The study was to look at renovating the existing school versus building a new school. Renovating the school has a cost estimate (today’s dollars) of 19 million and a new school has an estimate of 39 million. The School Board is leaning toward renovation because of the timeframe as well as the costs. Renovations could be done over 2 summers while building a new school could take two years. Ms. Reinhart will keep the Select Board updated on the budget as it progresses.

Item 5: Old Business – There was no Old Business.

Special Town Meeting – Chair Ciembroniewicz asked for a motion to recess. Selectperson Dorr moved to recess for Special Town Meeting, seconded by Chair Ciembroniewicz. The vote was 2-0 in favor.

Special Town Meeting
7 pm

To Release the Deed Restrictions on the town owned land located on Main Street once used for Fire Department purposes (fire station)


At 7:50 pm, Chair Ciembroniewicz called the Select Board meeting to order.

Item 6: Town Manager’s Report

1. Home Heating Assistance – The Manager reported that sixteen households have been helped totaling $4,396.31. This averages out to approx. $275 per household. The fund has a balance of $18,842.

2. Fuel Bids – Bowdoinham along with other area towns is soliciting bids for fuel and diesel contracts to cover the period from July 2009 through June 2010. The Manager reported that it is expected that the bids will come in lower than the current contract for diesel at $3.648 and heating oil at $3.429.

3. Audit Report – The audit was completed for the fiscal year ending June 30, 2008. The Town’s undesignated fund balance has grown to a healthy level at $756,410. At the close of July 1, 2007 the fund balance was $525,658. In one year the fund balance grew by $230,752. The Manager stated that bringing the fund balance up to its current level has put the Town in a much better position to ride out the current downturn in the economy. She reported that it is her expectation that at the end of this current fiscal year, the fund balance will have increased to over $800,000 due to the overlay that was built into this year’s budget.

4. Use of MMA’s Legal Services – The Manager reported that MMA has a finite number of attorneys who respond to an infinite number of requests for assistance. In the past, MMA has asked towns to designate the individuals who may directly ask for assistance from its legal services department in an effort to reduce the number of requests. The Board designated the Select Board Chair, Town Manager, Town Clerk, and Town Planner/CEO to have direct access to MMA’s Legal Department. Designated personnel may request assistance on behalf of other committee and board members.

5. Trust Fund Accounts – Dan Billings reported on the status of the Trust Funds. A bond matured in the fall leaving a large amount of money in cash. The Finance Committee agreed that this was a good time to invest the money into accounts that are more in line with the Town’s Investment Policy.

Item 7: Selectperson’s Request for Agenda Items for next meeting (February 10, 2009) -

Item 8: Consent Items – There were no consent items.

Item 9: Consideration of Treasurer’s Warrants #25 – The Board reviewed the Treasurer’s Warrant. Selectperson Dorr moved to approve Treasurer’s Warrant #25, seconded by Chair Ciembroniewicz. The vote was 2-0 in favor.

Item 10: Announce Future Meetings, Workshops, Events

• February 5 @ 6:30 pm – Solid Waste Study Committee
• February 10 @ 6:30 pm – Regular Select Board Meeting
• February 12 @ 6:30 pm – Finance Advisory Meeting
• February 24 @ 6:30 pm – Regular Select Board Meeting
• February 26 @ 6:30 pm – Finance Advisory Meeting

Item 11: Adjournment – Chair Ciembroniewicz adjourned the meeting at 8:35 pm.